Microsoft Project vs Notion comparison

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Microsoft Project

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 19, 2024

Microsoft Project and Notion compete in the project management sector. Microsoft Project appears to have the upper hand due to its extensive enterprise features essential for large organizations, while Notion stands out for its affordability and flexibility tailored to small teams and individuals.

Features: Microsoft Project includes detailed scheduling, resource leveling, and cost tracking, ideal for managing complex projects. Notion provides versatile note-taking, database management, and customizable task organization for better real-time collaboration.

Room for Improvement: Microsoft Project's complexity makes it challenging for simple projects, requiring better integration and real-time data handling. Notion needs enhanced automation, more color options, and improved integration with external platforms.

Ease of Deployment and Customer Service: Microsoft Project offers various deployment models like on-premises and cloud but often needs technical support. Notion's online deployment is accessible, though complex scenarios require support due to limited mobile and integration support.

Pricing and ROI: Microsoft Project is costly, with pricing based on licenses, offering good ROI for enterprises needing extensive features. Notion provides a free plan and affordable paid options, delivering substantial ROI through flexibility and task management, suitable for smaller teams and individual users.

To learn more, read our detailed Microsoft Project vs. Notion Report (Updated: September 2025).

Microsoft Project vs. Notion

September 2025

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Helped 872,706 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

3rd

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Notion

Ranking in Project Management Software

11th

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Knowledge Management Software (2nd), Document Automation Software (4th)

Mindshare comparison

As of October 2025, in the Project Management Software category, the mindshare of Microsoft Project is 5.6%, down from 9.4% compared to the previous year. The mindshare of Notion is 1.9%, up from 1.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Market Share Distribution
Product	Market Share (%)
Microsoft Project	5.6%
Notion	1.9%
Other	92.5%

Project Management Software

Featured Reviews

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

Efficient project management with robust data tracking and an easy setup

When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

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Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"We value all the features. Previously, we used Jenkins for similar purposes, but Microsoft Projects works fine. We're looking to improve integration with different clusters on production and automate various aspects of software development. This includes integration for alerting, monitoring, and pricing purposes, among other things."

"Microsoft offers good support."

"The most valuable features of Microsoft Project include dependency mapping, completion ratios, and the ability to apply specific constraints or constraint types."

"It has a nice interface that aligns with Excel and Word."

"The solution is stable."

"I have found that the chart reporting feature is very helpful for us currently."

"It can auto-connect based on the dates, which makes it easy. It auto-assigns people, and when you're starting to type in, it auto-fills and populates for you, which is great. It provides little time savers when you're typing everything out."

"The solution is very complete. It makes it a great option for project managers and they can use it extensively in almost any organizational setup."

More Microsoft Project pros

"Notion is a very flexible and customizable platform, allowing users to create whatever they need."

"The product is easy to use and has good responsiveness."

"I rate Notion a ten out of ten."

"Customer support is great, effective, and easy to reach."

"Notion is heavily used in my workflow."

"The initial setup is easy."

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."

"It is easy to use, and I love its UI."

More Notion pros

Cons

"The setup and scalability can be somewhat difficult for new users until they gain knowledge."

"I have no idea about the cost because it is a corporate decision."

"The full suite would be pretty expensive."

"The only suggestion for improvement is the generative AI feature for task suggestions; this is the main concern so far, something nice to have."

"It's hard to reach technical people to get the help you need."

"The new version has made it a bit more complicated."

"It has a bit of a learning curve since there are a lot of features in it, and we haven't really gotten a chance to train through the whole product."

"The solution is a basic tool that does not give you analytical insights. It does not have any AI capabilities which can also help to plan."

More Microsoft Project cons

"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."

"Notion's UI needs improvement."

"There could be an automation feature included in the product."

"User management needs improvement."

"Notion's UI could be better."

"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"

"The product could be integrated with external platforms."

"One area for improvement in the solution is the absence of integrated charts."

More Notion cons

Pricing and Cost Advice

"I believe the licensing for the solution is based on an annual fee."

"I do not remember the exact cost we paid but usually, they charge per user per month."

"Microsoft Project is an expensive solution."

"We have to pay for a yearly license for Microsoft Project."

"It gets expensive when having to add all of the plugins and everything that you need."

"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."

"I rate the solution's pricing a three out of ten."

"The license is a one-time payment but it is expensive."

More Microsoft Project pricing and cost advice

"I pay around $100 per year."

"The product is affordable compared to other platforms."

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

"Notion is free to use."

"The product has good pricing."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

More Notion pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

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872,706 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Manufacturing Company

11%

Computer Software Company

11%

Aerospace/Defense Firm

Government

Computer Software Company

17%

Outsourcing Company

Comms Service Provider

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	14
Large Enterprise	41

By reviewers
Company Size	Count
Small Business	11
Midsize Enterprise	2
Large Enterprise	3

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

What is your experience regarding pricing and costs for Microsoft Project?

The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.

What do you like most about Notion?

I like the high level of customization in Notion.

What is your experience regarding pricing and costs for Notion?

The licensing and setup cost for Notion is affordable for us as a small company.

What needs improvement with Notion?

The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...

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Product Reports

Download Microsoft Project product report

Microsoft Project

October 2025

Download Notion product report

October 2025

Also Known As

Project Pro, MS Project

No data available

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.