Microsoft Project vs Notion comparison

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Microsoft Project

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Executive SummaryUpdated on Dec 19, 2024

Microsoft Project and Notion compete in the project management sector. Microsoft Project appears to have the upper hand due to its extensive enterprise features essential for large organizations, while Notion stands out for its affordability and flexibility tailored to small teams and individuals.

Features: Microsoft Project includes detailed scheduling, resource leveling, and cost tracking, ideal for managing complex projects. Notion provides versatile note-taking, database management, and customizable task organization for better real-time collaboration.

Room for Improvement: Microsoft Project's complexity makes it challenging for simple projects, requiring better integration and real-time data handling. Notion needs enhanced automation, more color options, and improved integration with external platforms.

Ease of Deployment and Customer Service: Microsoft Project offers various deployment models like on-premises and cloud but often needs technical support. Notion's online deployment is accessible, though complex scenarios require support due to limited mobile and integration support.

Pricing and ROI: Microsoft Project is costly, with pricing based on licenses, offering good ROI for enterprises needing extensive features. Notion provides a free plan and affordable paid options, delivering substantial ROI through flexibility and task management, suitable for smaller teams and individual users.

To learn more, read our detailed Microsoft Project vs. Notion Report (Updated: September 2025).

Microsoft Project vs. Notion

September 2025

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Helped 867,349 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

3rd

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Notion

Ranking in Project Management Software

9th

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Knowledge Management Software (2nd), Document Automation Software (3rd)

Mindshare comparison

As of September 2025, in the Project Management Software category, the mindshare of Microsoft Project is 5.7%, down from 10.0% compared to the previous year. The mindshare of Notion is 1.9%, up from 1.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Market Share Distribution
Product	Market Share (%)
Microsoft Project	5.7%
Notion	1.9%
Other	92.4%

Project Management Software

Featured Reviews

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

Efficient project management with robust data tracking and an easy setup

When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

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Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"I find the planning features the most valuable to me."

"They now have MS project Online and they have two levels, so it's easier to access what you need and to choose specifically what you'll use. You can start at a lower level, for example, and be more cost-effective and move up if it suits you."

"The most valuable features of this solution are the scheduling, managing the resources, budgeting, tracking the progress, viewing the progress, reporting, and it is very easy to use."

"The solution is stable."

"They have begun to improve with the new cloud integration."

"The most valuable feature is the Auto resource leveling tool because it shows students that often, expert resources get over-scheduled, and that dealing with the issue by just using the auto-resource leveling tool would have a large impact on the delivery date."

"The most valuable feature of Microsoft Project is the reminder feature. This feature allows for the system to send notifications or reminders to individuals who have a task to complete once someone has finished their task. This has been especially useful in situations where multiple people are involved in a task. For example, if I have completed my task and the next person is just beginning, the system will send them a reminder to notify them of my completion. This feature has proven to be very beneficial and convenient for me in my tasks."

"It can auto-connect based on the dates, which makes it easy. It auto-assigns people, and when you're starting to type in, it auto-fills and populates for you, which is great. It provides little time savers when you're typing everything out."

More Microsoft Project pros

"I rate Notion a ten out of ten."

"I like the high level of customization in Notion."

"Customer support is great, effective, and easy to reach."

"Notion has very strong integration capabilities."

"Notion is an all-in-one product, allowing us to do many things in a single place."

"The ability to structure data is one of the most essential functions of Notion."

"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."

"We can install it on mobile phones, making it feasible to manage productivity."

More Notion pros

Cons

"I'd like the solution to be less expensive."

"They could also work on integrations with solutions like Teams. We have all of our project files in Teams and it is much easier to use for communication than MS Project, but there is no integration of the two solutions."

"What could have been better is the integration with Office 365 so that if you're discussing a project on Teams or there's an email related to the project, it can be tagged to the project in Microsoft Project. That functionality is currently not there."

"We'd like the solution to have better integration with other third-party and open-source solutions."

"This solution needs more templates focused on types of projects to ease setup."

"We need more integration with Microsoft Teams and other collaboration tools."

"I would like to see a direct integration of Microsoft Project with AutoCAD. It will make client presentations easy."

"The only suggestion for improvement is the generative AI feature for task suggestions; this is the main concern so far, something nice to have."

More Microsoft Project cons

"User management needs improvement."

"The platform's documentation feature needs improvement."

"There could be an automation feature included in the product."

"One area for improvement in the solution is the absence of integrated charts."

"There could be an automation feature included in the product."

"Notion's UI needs improvement."

"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."

"The only problem I experience is that it often hangs."

More Notion cons

Pricing and Cost Advice

"I rate Microsoft Project's pricing a five out of ten."

"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."

"The product is not expensive. My company has opted for an annual subscription."

"You do not have to invest much in terms of configuring this solution to suit your needs."

"The solution is expensive."

"I rate the solution's pricing a three out of ten."

"Licensing costs vary depending on the user volume. The pricing is good, I'd rate it four out of five."

"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."

More Microsoft Project pricing and cost advice

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

"The product has good pricing."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"The product's pricing depends on the usage plans."

"The product has good pricing."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

"Notion is free to use."

More Notion pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

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867,349 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Computer Software Company

11%

Manufacturing Company

11%

Government

Aerospace/Defense Firm

Computer Software Company

16%

Comms Service Provider

University

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	14
Large Enterprise	41

By reviewers
Company Size	Count
Small Business	11
Midsize Enterprise	2
Large Enterprise	3

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

What is your experience regarding pricing and costs for Microsoft Project?

The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.

What do you like most about Notion?

I like the high level of customization in Notion.

What is your experience regarding pricing and costs for Notion?

The licensing and setup cost for Notion is affordable for us as a small company.

What needs improvement with Notion?

The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...

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Compared 12% of the time

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Compared 8% of the time

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Compared 7% of the time

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Product Reports

Download Microsoft Project product report

Microsoft Project

August 2025

Download Notion product report

August 2025

Also Known As

Project Pro, MS Project

No data available

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.