Try our new research platform with insights from 80,000+ expert users

Asana vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Asana
Ranking in Project Management Software
4th
Average Rating
8.2
Reviews Sentiment
7.0
Number of Reviews
49
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
11th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (4th)
 

Mindshare comparison

As of October 2025, in the Project Management Software category, the mindshare of Asana is 4.9%, down from 8.3% compared to the previous year. The mindshare of Notion is 1.9%, up from 1.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Asana4.9%
Notion1.9%
Other93.2%
Project Management Software
 

Featured Reviews

Carlos Alas - PeerSpot reviewer
Efficient workflows and real-time updates boost productivity
What I appreciate about Asana is the easy way to get the data we need for the reports because we are moving all our tickets. We are making a copy from our main ticket system to Asana because our main ticket system is not giving us what we are looking for, so we need to process everything in Asana. We get the dashboard and analytical reports, so we can have a summary of what has been done in which department we are working with or helping. We can see how many requests for each department we are having. The easy way to get all the analytics at the end of the month or year is the most important feature, and that's why we are still with Asana. The benefits I see with Asana are the main tools because of the integration this tool has. For example, we are making tickets but receiving requests through email, and we have the integration with Outlook and Google. We have the add-ins, so we are making the ticket on our main system while replying to the mail, and simultaneously taking this mail to complete our ticket for our Asana project. The time we are investing through departments with Asana is valuable because we are receiving requests or updates for projects without investing time in meetings or writing emails. Because of the integration we have, we just create a project and everyone with specific tasks moves on their tasks, and we receive the updates. We created a bot that gives us updates automatically. Asana provides automation because we receive these updates the moment they happen without anyone needing to tell us they completed tasks or moved on to others. Asana's cloud deployment has been beneficial for our remote or hybrid team operations. If someone is onsite and someone is working from home, everyone can work on the same project through automation. The person from home doesn't need to be on an infinite call with management or coworkers. They can work in real time, and once someone completes a prerequisite task from home, the people onsite will know it and get the green flag to continue their assigned tasks. It has benefits for anyone, including personal uses.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"By using this software, I have adaptability in my work, and it can improve the production of our company."
"It's very easy to use for everyone in the team, and they have a good tool for the portfolio aspect because we have projects in different areas."
"I like how easy it is to use the rules within Asana."
"It’s a great way to communicate plans and progress across the business and is flexible about how much detail I include and how I present it."
"Asana's most valuable aspect is its ability to consolidate all tasks and projects onto a single board, allowing for seamless navigation through timelines from start to finish. Additionally, it enables the inclusion of key stakeholders and provides a private communication channel for discreet discussions. The organizational component of Asana is particularly beneficial, including its coding features."
"The solution's user interface is very good."
"The general UI shows progress and data analytics for all projects in progress."
"The most valuable feature of Asana is the ease of navigation."
"The ability to create and organize notes, plans, and technical content in a single platform is the product's most valuable feature."
"Notion is a great tool for note-keeping and note-sharing."
"The initial setup is easy."
"The ability to structure data is one of the most essential functions of Notion."
"Customer support is great, effective, and easy to reach."
"Notion has a lot of integrations."
"Notion is heavily used in my workflow."
"Notion is an all-in-one product, allowing us to do many things in a single place."
 

Cons

"The calendar view in Asana has shortcomings and can be improved."
"In some instances, there were subtasks where more than one person needed to review it, but I could only assign it to one person. I would have to create a subtask under a subtask and then assign it to other people. This could be improved."
"We don't get enough notifications."
"The product must reduce the information on the interface."
"There just needs to be a bit more direction on how to use it at the outset."
"The inbox feature can be a little overwhelming if you are working with Asana just from its project boards and only checking it periodically."
"The documentation could be enhanced by incorporating more visually informative videos that demonstrate how to accomplish specific tasks. While Asana's community support is valuable for answering questions, finding precise answers often requires sifting through multiple posts. Having concise and explanatory videos would greatly improve the user experience. When searching on platforms like Google, there are many individuals sharing their approaches to using Asana. However, the information provided is often not directly applicable to one's specific needs. Therefore, it would be advantageous to have comprehensive video tutorials that address common user queries. This would provide a more efficient and intuitive way of accessing information, especially when it comes to learning how to navigate and utilize Asana's features effectively."
"The solution can be difficult for new users to use because of the interface."
"There could be an automation feature included in the product."
"Notion has one big downside: the lack of an offline mode. If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"Notion's UI needs improvement."
"There are a lot of things, but one thing that is absolutely necessary is the mobile application."
"Adding more color options to the application would enhance its usability and flexibility, allowing users to better customize their content"
"The platform's documentation feature needs improvement."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"One area for improvement in the solution is the absence of integrated charts."
 

Pricing and Cost Advice

"The cost is $25 US per unit per month."
"We're on the business tier, which is $25 a month if you're on an annual contract. It's $31 if you're on a month-to-month contract. In my experience, there are no hidden costs with Asana. I know Smartsheet has these add-ons that you can buy, which is an additional cost, but Asana doesn't have any add-ons that I know of. When you're trying to scale the product and want to add users, you have to do it in buckets of five. This is also something to consider."
"Price-wise, I think it's an affordable option for mid to large-sized companies."
"We paid a monthly licensing fee for the product."
"The price of the solution is reasonable."
"This solution is reasonably priced."
"For what it brings to the table, I think Asana is fairly affordable. I would like to see the portfolio feature in our pricing plan, but other than that, it's definitely pretty good."
"I can describe Asana's pricing as a sweet spot since it is neither very high nor very low, especially regarding the value Asana adds to its products...In our company, we use 50 percent of the features provided by Asana, because of which we only pay 50 percent of Asana's total cost."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"Notion is free to use."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"The product is affordable compared to other platforms."
"The product has good pricing."
"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."
"It's pretty affordable."
"The product's pricing depends on the usage plans."
report
Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
869,566 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Computer Software Company
11%
Manufacturing Company
10%
Financial Services Firm
9%
Healthcare Company
7%
Computer Software Company
16%
Outsourcing Company
9%
Comms Service Provider
8%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business38
Midsize Enterprise7
Large Enterprise6
By reviewers
Company SizeCount
Small Business11
Midsize Enterprise2
Large Enterprise3
 

Questions from the Community

What do you like most about Asana?
The solution's user interface is very good.
What is your experience regarding pricing and costs for Asana?
The pricing of Asana is slightly high. To add one user is expensive, which makes me cautious about upgrading or adding more users.
What needs improvement with Asana?
The capacity planning in Asana is working pretty decently, but there are some opportunities there for sorting, such as determining which project has the highest resources, as their sorting doesn't ...
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
 

Comparisons

 

Overview

 

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Asana vs. Notion and other solutions. Updated: September 2025.
869,566 professionals have used our research since 2012.