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Asana vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Asana
Ranking in Project Management Software
2nd
Average Rating
8.2
Reviews Sentiment
7.1
Number of Reviews
48
Ranking in other categories
No ranking in other categories
Notion
Ranking in Project Management Software
10th
Average Rating
8.2
Reviews Sentiment
7.2
Number of Reviews
15
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (3rd)
 

Mindshare comparison

As of July 2025, in the Project Management Software category, the mindshare of Asana is 5.3%, down from 10.4% compared to the previous year. The mindshare of Notion is 2.1%, up from 1.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Carlos Alas - PeerSpot reviewer
Efficient workflows and real-time updates boost productivity
What I appreciate about Asana is the easy way to get the data we need for the reports because we are moving all our tickets. We are making a copy from our main ticket system to Asana because our main ticket system is not giving us what we are looking for, so we need to process everything in Asana. We get the dashboard and analytical reports, so we can have a summary of what has been done in which department we are working with or helping. We can see how many requests for each department we are having. The easy way to get all the analytics at the end of the month or year is the most important feature, and that's why we are still with Asana. The benefits I see with Asana are the main tools because of the integration this tool has. For example, we are making tickets but receiving requests through email, and we have the integration with Outlook and Google. We have the add-ins, so we are making the ticket on our main system while replying to the mail, and simultaneously taking this mail to complete our ticket for our Asana project. The time we are investing through departments with Asana is valuable because we are receiving requests or updates for projects without investing time in meetings or writing emails. Because of the integration we have, we just create a project and everyone with specific tasks moves on their tasks, and we receive the updates. We created a bot that gives us updates automatically. Asana provides automation because we receive these updates the moment they happen without anyone needing to tell us they completed tasks or moved on to others. Asana's cloud deployment has been beneficial for our remote or hybrid team operations. If someone is onsite and someone is working from home, everyone can work on the same project through automation. The person from home doesn't need to be on an infinite call with management or coworkers. They can work in real time, and once someone completes a prerequisite task from home, the people onsite will know it and get the green flag to continue their assigned tasks. It has benefits for anyone, including personal uses.
Iván Fanego - PeerSpot reviewer
Creates customizable systems and improve team collaboration
Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Asana is a very simple interface for project managers to figure out, providing all the functions they need."
"It is very good for managing the timeline. I'm a quality manager, and I have different testing projects running with different work breakdown structures. Asana makes it very easy to implement and monitor the plans. It is easy to move the tasks and complete them, break them down, and assign them to people."
"I really enjoy the portfolios in Asana. One of the ways Asana stands out to me is with portfolios. You can have all your different projects, and you can have those assigned to different teams. If you want to customize a grouping of projects, you can use portfolios. For instance, one of the things that we do is we can assign a portfolio to a specific strategic objective we have, and we can put all those projects that are related to that strategic objective in that portfolio. We then know exactly what people are working on to help us achieve our goals. So, I really like portfolios."
"The solution's user interface is very good."
"It’s a great way to communicate plans and progress across the business and is flexible about how much detail I include and how I present it."
"What I like the most about Asana is its API integrations because we use a lot of cluttered toolsets in our company since we need to cater to different clients, for which its integration gives us a lot of flexibility."
"This solution is easier and faster to use compared to Jira. It's not very structured and you can add sub-tasks and issues easily."
"I love the way it monitors all of the current and past projects, and it sends notifications to keep everything on the track."
"The ability to structure data is one of the most essential functions of Notion."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"Notion is a great tool for note-keeping and note-sharing."
"It is easy to use, and I love its UI."
"It is easy to use and very intuitive compared to Microsoft Project."
"The initial setup is easy."
"Notion has very strong integration capabilities."
"I like the high level of customization in Notion."
 

Cons

"It's difficult to have short-term collaborations with external users because the operations team owns the final licenses, and I work for marketing."
"The messaging feature could be better."
"The integration with email should be more seamless. When I'm writing an email and want to tag someone in Asana for a task, the process should be smoother."
"More features can be added."
"On the development side for technical project management, Asana is missing features. We only use it for discussing tasks and strategies, and we use it for customer to-do lists. It doesn't have the source code integration that Jira and Jira Service Desk both have."
"The main dashboard, where there is a list, needs improvement."
"The mobile application of Asana has to be improved a lot because no one wants to do a complete project management task on mobile."
"Some customizations and functions are still not available, however, so far, they haven't been a deal killer."
"The only problem I experience is that it often hangs."
"It can be difficult to contact the people at Notion."
"User management needs improvement."
"One area for improvement in the solution is the absence of integrated charts."
"There could be an automation feature included in the product."
"Notion's UI needs improvement."
"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
 

Pricing and Cost Advice

"This solution is reasonably priced."
"It has a free version."
"Asana has two different types of structures: company vs workspace. Company is really best if all the users you plan to assign work to are all internal (have the same corporate domain in their user ID email address). Once one person signs up (even for a free account) with a corporate email address, Asana will automatically relate that person to that company, if it already exists. If you plan to use it for external collaboration as well as internal, then creating a workspace is a better approach."
"The price of this solution makes it quite accessible, and the plans fit my budget."
"The cost is $25 US per unit per month."
"We paid a monthly licensing fee for the product."
"The solution's free version can be used for basic functions."
"There is a free version of Asana, but we use the paid version to receive all the features we want. The overall price is reasonable."
"Notion is free to use."
"The product has good pricing."
"The product has good pricing."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"It's pretty affordable."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
"The product's pricing depends on the usage plans."
"The product is affordable compared to other platforms."
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Top Industries

By visitors reading reviews
Educational Organization
29%
Computer Software Company
9%
Financial Services Firm
6%
Manufacturing Company
6%
Computer Software Company
17%
University
9%
Comms Service Provider
8%
Media Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Asana?
The solution's user interface is very good.
What is your experience regarding pricing and costs for Asana?
The pricing of Asana is slightly high. To add one user is expensive, which makes me cautious about upgrading or adding more users.
What needs improvement with Asana?
It would be beneficial to have a native option for Asana to create tickets so we could move away from our main ticketing tool. If that could be integrated into Asana, that would be advantageous for...
What do you like most about Notion?
I like the high level of customization in Notion.
What is your experience regarding pricing and costs for Notion?
The licensing and setup cost for Notion is affordable for us as a small company.
What needs improvement with Notion?
The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...
 

Comparisons

 

Overview

 

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about Asana vs. Notion and other solutions. Updated: June 2025.
860,592 professionals have used our research since 2012.