Microsoft Project vs Planview PPM Pro comparison

Microsoft and Planview are both solutions in the Project Management Software category. Microsoft is ranked #8 with an average rating of 7.8, while Planview is ranked #19. Microsoft holds a 2.2% mindshare in PMS, compared to Planview’s 1.4% mindshare. Additionally, 93% of Microsoft users are willing to recommend the solution, compared to 88% of Planview users who would recommend it.

Microsoft Project

Read 86 Microsoft Project reviews

4,421 Views
3,581 Comparison Views

93% willing to recommend

Planview PPM Pro

Read 32 Planview PPM Pro reviews

3,118 Views
1,933 Comparison Views

88% willing to recommend

Microsoft Project

Planview PPM Pro

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 19, 2024

Planview PPM Pro and Microsoft Project compete in project management software. Planview PPM Pro has the upper hand in flexibility and strategic planning capabilities, while Microsoft Project excels in detailed scheduling and resource management execution.

Features: Planview PPM Pro offers robust portfolio and resource management, time tracking, and customizable reporting features. It allows extensive customization, making it well-suited for various organizational needs. Microsoft Project is known for its powerful scheduling and budgeting tools, effective task dependencies management, and resource leveling capabilities, providing a familiar interface for users of Microsoft Office applications.

Room for Improvement: Planview PPM Pro requires better reporting, dashboard visualization, and real-time data integration, with users noting limitations in "What If" planning and mobile accessibility. Microsoft Project could benefit from an intuitive design, enhanced integration with tools like JIRA, real-time data connectivity, more customization options, and agile methodology integration.

Ease of Deployment and Customer Service: Planview PPM Pro mainly deploys on the Public Cloud, offering good remote accessibility but relying on internet stability, while earning praise for its responsive customer service. Microsoft Project provides diverse deployment options across on-premises, public, and hybrid cloud environments; however, it faces inconsistent customer service issues, with some delays in response times.

Pricing and ROI: Planview PPM Pro’s pricing is on the higher end, reflecting its comprehensive capabilities, with ROI associated with productivity and management effectiveness rather than direct cost savings. Microsoft Project offers flexible pricing models, including an entry-level plan for Office 365 users, favorable for smaller teams within Microsoft's ecosystem, although higher tier options can be expensive.

To learn more, read our detailed Microsoft Project vs. Planview PPM Pro Report (Updated: April 2026).

Buyer's Guide

Microsoft Project vs. Planview PPM Pro

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

7.0

Microsoft Project improves efficiency and transparency, reduces costs, and consolidates tools, providing significant financial and time savings.

Sentiment score

7.3

Organizations report significant financial gains and improved project management efficiency with Planview PPM Pro, despite ongoing optimization efforts.

If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

Microsoft Project does help save time and money due to its completeness as a project management solution.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

For more quotes and insights, download the Microsoft Project report

No quotes available

For more quotes and insights, download the Planview PPM Pro report

Customer Service

Sentiment score

6.4

Microsoft Project's technical support is mixed; users value resource documentation, but some experience delays and expert accessibility issues.

Sentiment score

7.3

Planview PPM Pro's customer service is generally helpful, but experiences vary with responsiveness, offshore support, and complex issue resolution.

Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

I would give somewhere around 10 for my overall experience with support.

reviewer1487187

Associate Director at a consultancy with 10,001+ employees

There is a website and a connection to AI for support.

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

For more quotes and insights, download the Microsoft Project report

No quotes available

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Scalability Issues

Sentiment score

6.9

Microsoft Project is scalable, supports various project sizes and needs, but requires understanding for adaptation and licensing considerations.

Sentiment score

7.0

Planview PPM Pro offers scalability, effective mostly for SMEs, but faces challenges with large organizations and real-time global usage.

No quotes available

For more quotes and insights, download the Microsoft Project report

No quotes available

For more quotes and insights, download the Planview PPM Pro report

Stability Issues

Sentiment score

7.9

Microsoft Project is stable and reliable but may face challenges with large projects and complex dependencies.

Sentiment score

7.7

Planview PPM Pro is stable but faces occasional update disruptions, with most users praising its reliability and customer support.

Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is a stable product.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

I would rate the stability of Microsoft Project as an eight out of ten.

SanjeevKumar26

Project Lead at ABB

For more quotes and insights, download the Microsoft Project report

No quotes available

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Room For Improvement

Microsoft Project requires enhanced intuitiveness, integration, agile support, user-friendliness, training resources, licensing flexibility, and cost-effective collaboration tools.

Planview PPM Pro requires improvements in reporting, integration, interface, resource management, and lacks efficient "What If" planning capabilities.

It would be beneficial to see enhanced reporting functionalities in future versions.

SanjeevKumar26

Project Lead at ABB

The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

For more quotes and insights, download the Microsoft Project report

No quotes available

For more quotes and insights, download the Planview PPM Pro report

Setup Cost

Microsoft Project offers flexible pricing for cloud and on-premise licenses, starting around $30, with favorable enterprise reviews.

Planview PPM Pro's flexible licensing offers value for large organizations, though costs can be high for smaller entities.

The issue with Microsoft is that the license is per personnel, making it expensive.

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I believe it's usually included in the Microsoft 365 package.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

For more quotes and insights, download the Microsoft Project report

No quotes available

For more quotes and insights, download the Planview PPM Pro report

Valuable Features

Microsoft Project offers a familiar interface, robust tools, and integrations enhancing project management through scheduling, tracking, and collaboration.

Planview PPM Pro excels in reporting, customization, integration, and resource management, enhancing visibility, planning, and decision-making capabilities.

This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

The integration with Teams and Outlook allows for notifications, which is a significant reason why people are using Microsoft Project.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

For more quotes and insights, download the Microsoft Project report

No quotes available

For more quotes and insights, download the Planview PPM Pro report

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

8th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Planview PPM Pro

Ranking in Project Management Software

19th

Average Rating

7.8

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

Project Portfolio Management (11th)

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of Microsoft Project is 2.2%, down from 7.8% compared to the previous year. The mindshare of Planview PPM Pro is 1.4%, down from 2.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Microsoft Project	2.2%
Planview PPM Pro	1.4%
Other	96.4%

Project Management Software

Featured Reviews

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

Improved project scheduling has maximized resource utilization and has reduced delays

I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

Read full review

reviewer2004219

Management consultant at Sloan Consulting

Easy to use with flexible reporting, excellent visibility, and solid customer support

The status reporting is the most valuable feature as it's easy to use; it's simple for project managers to enter their information, and the reporting features are very flexible. Planview PPM enables us to create reusable project templates that reflect our project management life cycle. We were able to garner some best practices by using Planview templates, but they are also flexible enough to modify without having to customize the solution. The distinction between ''customize'' and ''configure'' is important here. When it comes to viewing projects and timelines, the solution is excellent. The views are easy to access and highly configurable. The solution provides managers with the insight they need to empower decision-making and help them manage risk, as it allows them to see when projects are over budget and behind schedule. Planview helped to reduce project delays because we can see when they occur and take proactive steps to remedy the situation.

Read full review

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Top Industries

By visitors reading reviews

Financial Services Firm

10%

Construction Company

10%

Manufacturing Company

Aerospace/Defense Firm

Financial Services Firm

12%

Manufacturing Company

11%

Construction Company

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	15
Large Enterprise	42

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	6
Large Enterprise	24

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Microsoft Project?

I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

See all answers

What needs improvement with Microsoft Project?

See all answers

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Comparisons

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Compared 11% of the time

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Smartsheet vs Microsoft Project

Compared 6% of the time

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Compared 9% of the time

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Compared 6% of the time

ServiceNow Strategic Portfolio Management vs Planview PPM Pro

Compared 5% of the time

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Compared 5% of the time

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Product Reports

Buyer's Guide

Microsoft Project

April 2026

Download Microsoft Project product report

Buyer's Guide

Planview PPM Pro

April 2026

Download Planview PPM Pro product report

Also Known As

Project Pro, MS Project

Innotas

Overview

Microsoft Project offers scheduling, resource management, and budget tracking with a user-friendly interface, integrating smoothly with Microsoft products to enhance project management efficiency across industries.

Microsoft Project delivers powerful tools for enterprise-level planning and project management, aiding in tasks like resource allocation, earned value management, and detailed tracking. With seamless integration into Microsoft Office Suite, it supports collaboration through Teams and SharePoint. Equipped with features such as Gantt charts, critical path analysis, and dependency management, it streamlines complex projects. Despite its stability and scalability, areas for improvement include simplification, enhanced integrations, and better templates.

What are the key features of Microsoft Project?

Scheduling: Helps organize tasks and timelines for efficient project flow.
Resource Management: Optimizes use of manpower and assets across projects.
Budget Tracking: Monitors financials to ensure cost-effective execution.
Integration with Microsoft Office: Aligns with Teams, SharePoint, and Power BI for enhanced collaboration.
Gantt Charts: Visualizes project timelines and dependencies efficiently.

What benefits should users look for when evaluating Microsoft Project?

Enhanced Collaboration: Integrates with Teams and SharePoint to boost team interaction.
Scalability: Supports projects of all sizes, making it adaptable to business needs.
Comprehensive Planning Tools: Offers a suite of analysis options for precise project management.
Ease of Use: Intuitive interface ensures quick user adoption and productivity.
Improved Reporting: Generates detailed insights to facilitate informed decision-making.

Microsoft Project is extensively used in industries like IT, telecommunications, and infrastructure, providing essential tools for managing internal and external projects. Its capabilities support sectors in handling timelines, dependencies, and complex reporting effectively. Integration with cloud solutions furthers its usability across enterprise environments.

Microsoft

Planview PPM Pro offers a cloud-based platform focused on enhancing project management with high configurability and flexibility, supporting organizations in streamlining tasks and decisions.

Planview PPM Pro is recognized for its robust reporting capabilities, customizable project templates, and effective resource management. As a cloud-based solution, it enhances workflow efficiency and project visibility through integration with other tools. Features like timesheet tracking, dashboard capabilities, and Kanban views optimize resource and demand management. Although users value its functionality, there is room for improvement in areas such as capacity and financial management, intuitive reporting, and modern dashboards. Enhancements in integration with tools such as JIRA and Outlook, as well as improved task management and Agile functionality, are also desired.

What are the key features?

Configurable Platform: Offers high flexibility to adapt to changing project needs.
Robust Reporting: Provides comprehensive reporting tools for insights.
Resource Management: Helps in optimizing resource allocation.
Customizable Templates: Allows personalization of project templates.
Integration: Seamlessly connects with other tools for better efficiency.

What benefits can be expected?

Improved Project Visibility: Streamlines project tracking through enhanced dashboard capabilities.
Efficiency Boost: Integrations lead to enhanced workflow productivity.
Effective Resource Utilization: Optimizes resource and demand management with its advanced tools.
Enhanced Strategic Decisions: Facilitates informed decision-making with detailed project insights.

Planview PPM Pro is primarily used in IT project management to centralize project practices and manage resources effectively. Organizations leverage it for strategic planning, time tracking, and portfolio analytics. It supports project management offices and cross-divisional collaboration, visualizing business demand and creating detailed reports. Integration with LeanKit empowers agile methodologies and project lifecycle transparency.

Planview

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

The Weather Channel, corcs, Crayola, Scan Health Plan, Vermont, Bank of the West, North West Company, University of Southern Mississippi, Jeffries, Purdue University, Chesterfield County Virginia, City of Memphis

Buyer's Guide

Microsoft Project vs. Planview PPM Pro

April 2026

Free Report: Microsoft Project vs. Planview PPM Pro

Find out what your peers are saying about Microsoft Project vs. Planview PPM Pro and other solutions. Updated: April 2026.

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