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KeyedIn Projects vs Microsoft Project Server comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
16th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (32nd)
Microsoft Project Server
Ranking in Project Portfolio Management
7th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of March 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.1%, up from 0.6% compared to the previous year. The mindshare of Microsoft Project Server is 3.9%, down from 6.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server3.9%
KeyedIn Projects2.1%
Other94.0%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Ipsita Seth - PeerSpot reviewer
Project Manager at Marvell Technology Group
Enables effective workload monitoring and data insights with powerful features
Microsoft Project Server is quite a powerful tool and offers a good way of seeing dependencies and interactions, along with baselines. The resource management feature allows us to monitor workload and resource load effectively. Additionally, the dashboards are amazing for data crunching and provide a project focus with upcoming predictions, including burn-up and burn-down charts.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"Microsoft Project Server is easy to use compared to other similar solutions, such as Primavera, and it functions similar to Excel or other Microsoft solutions which makes it simple for most people to be able to use right away."
"The solution scales well."
"One source of truth for project metrics, management, and financial reporting."
"I would recommend Microsoft Project Server to other organizations and would rate the solution ten out of ten."
"The solution is very good at helping you pick which project to move forward with."
"The usability is excellent."
"The most valuable features are the gantt charts. It's easy to use for me."
"The scheduling and the customization are very powerful."
 

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"I am not convinced that the pricing model is the right one."
"There need to be more tutorials available to users."
"Microsoft is going to integrate the Co-Pilot features into Microsoft Project. The AI feature is an additional feature. It can look at the plan and identify risks early on from any part of your project."
"It may be considered expensive."
"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"The cost could be lower."
"I'd like it if we could divide out the project calendars. On one project server, we might follow five projects or more at one time, and we'd like to see all of the items at once so that it becomes a long loop, but one where we can identify different projects in tandem and then focus on which we need to at the time. While I only have visibility into one, I'd like to see several at a time."
"The reporting aspects can be improved, which is one of the reasons why I'm using Qlik Sense. In the older on-prem versions, reporting was lackluster, to say the least. Project Online has a better handle on that. However, we will still be using Qlik Sense. We're also looking at an add-on app from a company called OnePlan that adds some additional functionality where Microsoft is not as clean in its approach for things such as portfolio management and some of the trends analysis."
 

Pricing and Cost Advice

Information not available
"I rate the pricing a one out of ten because the price is way too high."
"The product is expensive."
"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."
"The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."
"There is an annual license required for this solution."
"Microsoft Project Server is an expensive solution. Small businesses will not be able to afford it."
"I cannot comment on the price as I was not responsible for purchasing the solution."
"There is a subscription model for different types of users for different types of roles."
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Top Industries

By visitors reading reviews
Construction Company
22%
Energy/Utilities Company
14%
Comms Service Provider
8%
Manufacturing Company
8%
Manufacturing Company
12%
Marketing Services Firm
10%
Computer Software Company
9%
Construction Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
 

Questions from the Community

Ask a question
Earn 20 points
What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
 

Also Known As

No data available
MS Project Server
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project Server and other solutions. Updated: March 2026.
885,311 professionals have used our research since 2012.