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KeyedIn Projects vs OpenText Project and Portfolio Management comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
15th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (27th)
OpenText Project and Portfo...
Ranking in Project Portfolio Management
7th
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
27
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 1.3% compared to the previous year. The mindshare of OpenText Project and Portfolio Management is 6.3%, up from 2.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
OpenText Project and Portfolio Management6.3%
KeyedIn Projects2.3%
Other91.4%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
reviewer2668566 - PeerSpot reviewer
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
workflow streamlines processes and ensures activities are completed properly
The most valuable feature of OpenText Project and Portfolio Management is its workflow. The workflow is amazing and highly effective in streamlining processes. Additionally, it is used to ensure that activities are completed properly, as part of the typical project and portfolio management. It meets my needs as a good project and portfolio management tool.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"It is a practical and useful tool which benefits both us and our clients."
"Project management, time and resource management, demand management, and workflow automation are the most critical and important modules that can make the PPM usage successful."
"Time Management Resource Management Project Management"
"Resource management: The resource management module is very complete and covers most of the time all needs of customers."
"Overall, they have a very strong workflow management capability. That's a very strong feature because then you can model any process easily. Whether it is a demand management process, a pipeline management process, or your project delivery methodology, it is much easier because of their workflow management capability."
"I like the automated calculations, especially on the resource side. When project managers enter their resource requirements into their staffing profiles, they are automatically translated into labor forecast calculations. PPM automates a significant portion of the forecast calculations. Timesheets are also built-in. We automatically process time sheets and bill them accordingly."
"Customer service and technical support are excellent and great at helping us when needed."
"The availability of multiple integrated modules is a vital aspect"
"PPM really has a powerful workflow and form engine that allows us to create workflow complexities and processes, with a good balance between flexibility and best practice that generally allows us to implement any kind of requirements a customer might have."
 

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"Security could be increased."
"The user interface is very, very old and is missing some functions, such as, for example, re-do, follow, and share functions. The UI is not good."
"The HPE PPM license prices are a bit high. HPE PPM does not support agile management."
"The product releases after 9.3 have many bugs in the Resource Management module."
"OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation."
"Technical support could be improved. Support is a competitive issue in the market with this tool, at least for medium sized customers."
"Budget management could be provided."
"There are some limitations when it comes to attaching receipts. For example, if we are going to buy some non-labor-related assets such as hardware, we are not able to attach the receipts in the Financial Management module in version 9.41."
 

Pricing and Cost Advice

Information not available
"Now, we also received an increase in the support license prices, without any advanced notice. At this point, switching to unify all our licensing under HPE and customer support has been poor."
"HPE PPM SaaS model is comprehensive, however, the base fee component has customer resistance to its recurring setup,"
"Support and license management are two hurdles for us. Every time we purchase new licenses, it has taken us half a year to implement those."
"We have an annual license, and it is fairly priced in comparison to that of other solutions."
"It is SaaS without a base fee."
"There is an additional cost for product support"
"A large organization will find Micro Focus PPM affordable, but it may be a bit costly for a small or medium-sized company. The license is based on the number of users."
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Top Industries

By visitors reading reviews
Construction Company
22%
Comms Service Provider
11%
Financial Services Firm
9%
Manufacturing Company
9%
Outsourcing Company
22%
Construction Company
18%
Financial Services Firm
8%
Comms Service Provider
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business8
Midsize Enterprise2
Large Enterprise15
 

Questions from the Community

Ask a question
Earn 20 points
Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
The price of this solution is reasonable. It is not overly expensive and provides a fair value for the features offered.
What needs improvement with Micro Focus Project and Portfolio Management (PPM)?
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation. Additionally, strategic portfolio management and investment management s...
 

Also Known As

No data available
Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management PPM
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Bank Simpanan Nasional, Smart Communications, Aareon AG
Find out what your peers are saying about KeyedIn Projects vs. OpenText Project and Portfolio Management and other solutions. Updated: September 2026.
915,287 professionals have used our research since 2012.