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Contentful vs SharePoint comparison

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Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Contentful
Ranking in Web Content Management
4th
Average Rating
8.6
Number of Reviews
22
Ranking in other categories
No ranking in other categories
SharePoint
Ranking in Web Content Management
2nd
Average Rating
7.8
Reviews Sentiment
6.6
Number of Reviews
166
Ranking in other categories
Enterprise Content Management (1st), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

As of October 2026, in the Web Content Management category, the mindshare of Contentful is 1.4%, up from 1.2% compared to the previous year. The mindshare of SharePoint is 7.2%, down from 10.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Web Content Management Mindshare Distribution
ProductMindshare (%)
SharePoint7.2%
Contentful1.4%
Other91.4%
Web Content Management
 

Featured Reviews

Margaret  Thatcher - PeerSpot reviewer
Production Manager at Unilever
Content workflows have become faster and empower non-technical teams to update pages independently
Contentful makes it easier for non-technical teams to update content by providing organized, flexible data models with support for a variety of data types and content editors such as WYSIWYG form fields and raw text areas. It has great built-in versioning features with history and draft states, so it is easy to make updates and revert when needed. Some of the best features that Contentful offers include organized, flexible data models with support for a variety of data types and content editors such as WYSIWYG form fields and raw text. Contentful has great built-in versioning features with history and draft states, making it easy to make updates and revert when needed. Additionally, it has a very intuitive user interface and good support for multiple spaces, which can be helpful for companies that need separate projects for development, staging, and production. It is also very cost-effective and powerful, and it keeps a history of changes made to the content easily. The versioning and multiple spaces features of Contentful have helped my team manage content effectively, as we leverage Contentful's headless CMS capabilities to easily build a static website using modern technology such as GatsbyJS and ReactJS, making it an ideal solution for small businesses and startups seeking a low-maintenance approach. It is a very scalable tool. Contentful has positively impacted my organization as it is very scalable, can be used by any size of organization, and is a very cost-effective tool. It helps us save cost, especially when dealing with a lot of content compared to other alternatives. Its intuitive design facilitates seamless updates of photos and written content while providing the ability to revert changes when necessary. It has been a very good tool because I am able to spend less time maintaining websites, and my clients spend less time worrying about their site crashing or being hacked. This tool has allowed me to be much more flexible with the types of front-end technology I can use. Since it is very easy to use for all types of technical users, there is no time wasted. It enabled rapid project delivery and low-cost projects for my organization. Since adopting Contentful, we have seen an increase in sales and marketing from 45% to 65%. More work is delivered due to reusability and other features within a shorter time and with less manual effort.
AnjneyBhardwaj - PeerSpot reviewer
Senior Market Research Analyst at IDC Corporate
Collaboration has improved through simplified document access and controlled sharing
SharePoint is definitely used to keep a record of our files and data. The capability is quite good because it is time-saving. I have used it only four or five times, but it has been very helpful to keep all my information in a consolidated manner. The search feature is one of the most beneficial factors that we use to filter out the latest data or the latest file as per our convenience and use case. When you have a large repository, this feature is particularly valuable. Role-based access control has been helpful while developing the knowledge platform. The roles were defined clearly, which made it easy for the four or five of us to work simultaneously and collaborate on our project in a similar manner.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Contentful is a great tool and a powerful solution to support multiple platforms."
"Since adopting Contentful, we have seen an increase in sales and marketing from 45% to 65%."
"Contentful offers great features such as various plugin options, an excellent preview option, scheduling, and workflows, making it simple to create, author, and publish content efficiently with an intuitive interface."
"Contentful has positively impacted my work because I have people browsing Google and because I use SEO as well, and my articles are indexed and written by me, people come and read them, and the most valuable part is that some people find them attractive and actually read about topics like the difference between chatbots or agents, what is a chatbot, what is fine-tuning, or remote work, which are quite important looking at the market right now."
"Contentful has positively impacted my organization by making things easier, as I am able to create new pages immediately without significant additional development effort."
"Contentful has impacted my organization positively because it is the best headless CMS, and it is very useful for my organization."
"I advise using Contentful as the first option because it is scalable and stable with all features included."
"Contentful has positively impacted my organization as it has been a major breakthrough."
"Tech support tops off as excellent."
"OneDrive and SharePoint provide a secure, fully auditable way of storing information."
"The ability to assign an attribute to a library artifact allows the site owner to create the appropriate views based on artifact attributes (category, owner, etc.)."
"It has helped us collapse all our versions into a single file."
"SharePoint has positively impacted my organization by simplifying file transfers and storage options and searching through documents."
"SharePoint has streamlined many processes and has provided additional organization for our company."
"The most valuable features are the Integrations, web site, and search."
"What makes SharePoint special is that it applies to a wide range of company scenarios; document management, knowledge management, project management, and records management."
 

Cons

"Contentful could be improved in the following ways. It would be much easier if I could move data from one environment to another without any CLI tools."
"Apart from that, the price is a bit high when we are storing more content in the CMS."
"One area where I believe Contentful can be improved is better handling of complex content relationships, as when content is deeply nested with references inside references, the queries can get messy and hard to manage on the front end."
"The most annoying feature that I have experienced is that when we are editing the content, it is automatically saved, no matter what."
"Contentful needs to be improved for migration, not only for migration, but from lower to higher environments as well, as the schema diffs and everything are not working as expected."
"Contentful would be improved if integrations could be made easier."
"Customer support for Contentful is very good; whenever I have a query, the customer support team is very responsible, although response times can be delayed sometimes."
"However, I find that the licensing can be frustrating, especially for smaller organizations."
"Replication needs improvement."
"The product does not perform 100% when used outside of a Microsoft based browser, Chrome, Firefox, etc."
"During uptime under our network, it is hard to find info when content is hefty."
"It has worked very well for me. It seems like they've improved everything. I don't have any cons about it as such, but I don't think they have a talk-to-text, speech-to-text, or speech-to-type. That would be cool for accessibility."
"SharePoint sometimes cannot handle the amount of co-editing that we do."
"Advise users to update the content."
"File recovery is not made simple."
"Well, for SharePoint Online, the add-on features which are free tend to expire within a month or earlier."
 

Pricing and Cost Advice

Information not available
"The solution's pricing is relatively expensive because it's bundled with other products."
"Any extended support from Microsoft is expensive."
"As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."
"The pricing is competitive."
"It comes bundled with the Microsoft 365 pricing plans."
"Licensing can be by server or by seat."
"The product is reasonably priced."
"They are about an eight in comparison to other similar products."
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Use our free recommendation engine to learn which Web Content Management solutions are best for your needs.
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Comparison Review

it_user8925 - PeerSpot reviewer
Developer with 51-200 employees
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Financial Services Firm
15%
Construction Company
14%
Manufacturing Company
12%
Media Company
12%
Financial Services Firm
10%
Government
9%
Construction Company
8%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business14
Midsize Enterprise2
Large Enterprise18
By reviewers
Company SizeCount
Small Business81
Midsize Enterprise40
Large Enterprise84
 

Questions from the Community

What is your experience regarding pricing and costs for Contentful?
Setup cost and pricing are handled by our organization's admin team. Currently, I do not have much information on this.
What needs improvement with Contentful?
I would prefer a model where template changes are stored locally in the browser or somewhere as an incomplete draft. If there is an explicit save or create draft action, that would make it easier w...
What is your primary use case for Contentful?
I have been using Contentful for around two to three years. Initially, we used Contentful as our CMS. From there, we transitioned from using it as a basic CMS to extensively using it for all the fe...
What is your experience regarding pricing and costs for SharePoint?
I do not know the difference between the prices of the two solutions; I did not work on this project.
What needs improvement with SharePoint?
I don't know how SharePoint can be improved because it works effectively, so I can't think of any improvement. It exists in the background, similar to Windows, where you don't think about it, but i...
What is your primary use case for SharePoint?
I have been using SharePoint for three years since I began employment at Wartsila. My main use case for SharePoint is storing documents, meeting recordings, and visiting websites created by my coll...
 

Also Known As

No data available
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

Information Not Available
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Find out what your peers are saying about Contentful vs. SharePoint and other solutions. Updated: September 2026.
915,287 professionals have used our research since 2012.