IBM FileNet vs SharePoint comparison

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Executive Summary

We performed a comparison between IBM FileNet and SharePoint based on real PeerSpot user reviews.

Find out what your peers are saying about Microsoft, Box, Kiteworks and others in Enterprise Content Management.
To learn more, read our detailed Enterprise Content Management Report (Updated: September 2023).
733,828 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
"The most valuable features of IBM File Manager are workflow, content, and process capabilities."

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"Ability to store files of any type.""The most valuable feature is the ability to easily build intranet sites for communicating within teams, storing documentation, product information, pricing policies, updates on product infrastructure, and other related news.""For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature.""I do like the collaboration around documents. The versioning history has proven useful in some instances as well.""We can now share to team members by MS Teams and assign planners to follow and update statuses in a single platform.""What I like about SharePoint is that they keep up with a lot of updates, and they bring out new features. I also like that the system is integrated with the Microsoft 365 suite of apps.""The most valuable features of SharePoint Online are content management, document management, and approval processes. Additionally, there are a number of features that provide integration with multiple Office services and external services.""SharePoint has an option where you can open files on the browser, whereby more than five people can make amendments to one Excel online file."

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"The most valuable features of IBM File Manager are workflow, content, and process capabilities."

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"The solution lacks collaboration features.""SharePoint’s scalability could be improved.""Document management and the ability to easily integrate single sign-on (SSO) are areas for improvement in SharePoint.""We do sell Hyland OnBase, which is probably a competitor to SharePoint and does a lot more. In our own organization, we haven't had a need for it, but certainly, for our customers, we are finding that to be a better fit. In terms of the technical reasons for that, I'm not involved much on that side, so I can't give specifics, but there is certainly room for them to improve or add on certain features that clearly are not available in SharePoint, but they are available in Hyland OnBase.""Integration needs to be more straightforward, particularly with Azure. SharePoint also needs a more comprehensive introductory course for users.""SharePoint Online could improve the user interface and when modifying any of the user interfaces can be challenging. Additionally, there are challenges with the detail in the analytics user interface and the overall customization could improve.""We'd like to be able to upload from MS Excel to deploy tasks and use drop-down lists to collect further information.""It has worked very well for me. It seems like they've improved everything. I don't have any cons about it as such, but I don't think they have a talk-to-text, speech-to-text, or speech-to-type. That would be cool for accessibility."

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Pricing and Cost Advice
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  • "It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
  • "Any extended support from Microsoft is expensive."
  • "The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good."
  • "SharePoint is included with our Microsoft license."
  • "They are about an eight in comparison to other similar products."
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    Questions from the Community
    Top Answer:The most valuable features of IBM File Manager are workflow, content, and process capabilities.
    Top Answer:IBM File Manager should improve the UI. There should be more customization based on the user.
    Top Answer:I have been working remotely for an insurance client and I use IBM File Manager.
    Top Answer:Alfresco scores are high on all features of an ECM solution and tools.   Back office processing, rated as 3.36 good.  Business Process Application 3.55 Good to excellent.  Document Management… more »
    Top Answer:We can now share to team members by MS Teams and assign planners to follow and update statuses in a single platform.
    Average Words per Review
    Average Words per Review
    Also Known As
    SharePoint 2007, SharePoint 2010
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    IBM FileNet is a leading IBM enterprise content management product family. IBM FileNet is one of the ECM solutions that can change the way a company does business by enabling users to capture, activate, socialize, analyze, and govern content throughout its lifecycle.

    There are many IBM FileNet products available, all of which are integrated and based on the FileNet P8 Platform.

    SharePoint is a Microsoft-based platform for building web applications. It covers a widerange of capabilities and while it is appropriate for experienced webdevelopers, even non-technical minded users can easily navigate through thesystem and execute functions such as collaborating data, managing documents andfiles, creating websites, managing social networking solutions, and automatingworkflow.

    Major areas that SharePoint deals with are websites,communities, content, search, insights, and composites. The purpose is to give usersthe ability to create or develop these key business components on their owneven without technical knowledge of, for example, how to build a website or howto integrate coding. Configuring SharePoint into a business's system is meantto cut out all of the complicated steps, and pave the way for easierimplementation all around.

    Learn more about IBM FileNet
    Learn more about SharePoint
    Sample Customers
    Suncorp Group Limited, St. Vincent Health, Citigroup, SRCSD, and UK Dept for Work and Pensions.
    Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
    Top Industries
    Financial Services Firm32%
    Insurance Company17%
    Healthcare Company11%
    Comms Service Provider8%
    Financial Services Firm19%
    Computer Software Company15%
    Insurance Company10%
    Financial Services Firm12%
    Energy/Utilities Company8%
    Manufacturing Company7%
    Computer Software Company12%
    Financial Services Firm9%
    Manufacturing Company7%
    Company Size
    Small Business23%
    Midsize Enterprise11%
    Large Enterprise66%
    Small Business17%
    Midsize Enterprise12%
    Large Enterprise70%
    Small Business40%
    Midsize Enterprise20%
    Large Enterprise40%
    Small Business26%
    Midsize Enterprise13%
    Large Enterprise61%
    Buyer's Guide
    Enterprise Content Management
    September 2023
    Find out what your peers are saying about Microsoft, Box, Kiteworks and others in Enterprise Content Management. Updated: September 2023.
    733,828 professionals have used our research since 2012.

    IBM FileNet is ranked 4th in Enterprise Content Management with 1 review while SharePoint is ranked 1st in Enterprise Content Management with 13 reviews. IBM FileNet is rated 7.0, while SharePoint is rated 8.4. The top reviewer of IBM FileNet writes "Useful workflow, beneficial content, but setup could improve". On the other hand, the top reviewer of SharePoint writes "Offers great OCR capabilities, metadata storage and proficient archiving ". IBM FileNet is most compared with OpenText Documentum, OpenText Extended ECM, IBM ECM, Alfresco and Box, whereas SharePoint is most compared with Citrix ShareFile, Microsoft OneDrive, Dropbox, Box and Microsoft Teams.

    See our list of best Enterprise Content Management vendors.

    We monitor all Enterprise Content Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.