Celoxis vs Smartsheet comparison

Read 43 Smartsheet reviews

5,425 Views
4,015 Comparison Views

93% willing to recommend

Celoxis

Comparison Buyer's Guide

Download the report

Executive Summary

We performed a comparison between Celoxis and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software.

To learn more, read our detailed Project Management Software Report (Updated: August 2026).

Project Management Software

Download the complete report

Helped 912,517 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Celoxis

Ranking in Project Management Software

75th

Average Rating

10.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

10th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (7th)

Mindshare comparison

As of September 2026, in the Project Management Software category, the mindshare of Celoxis is 0.5%, up from 0.2% compared to the previous year. The mindshare of Smartsheet is 2.0%, down from 4.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.0%
Celoxis	0.5%
Other	97.5%

Project Management Software

Featured Reviews

Akos Szirmai

Application Development Specialist at Field consulting Ltd.

A highly scalable tool that offers users the ability to use it for international projects

The most valuable feature of the solution is the functionality that it offers since the performance part is not so critical as you only use it to upload or download documents and create tasks. Celoxis is not used for very high transaction requirements. My company did not face any issues with Celoxis's performance. Celoxis was quite quick, and its functionality was rich, prompting my company to integrate it with many other project management features for which we previously used several other systems. Celoxis replaced and offered a product that was an integration of Excel and Microsoft Project into a single suite.

Read full review

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Celoxis is scalable in terms of the number of users or the number of projects that the product can handle. Even the storage that is available for a project is scalable in Celoxis."

"I like that the solution has subtasks and a rollup, it has a pretty good interface and it's intuitive, and I use it for personal things and I like it even though I have company products that I could use."

"The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces."

"What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

"We practically couldn't run our business without it at this point."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"It's stable and simple to use."

"I think it's a great tool."

"This solution provides easy collaboration and allows non-building users to use the system without requiring a license."

More Smartsheet pros

Cons

"One feature in Celoxis that is quite hard to understand and set up is its access management part."

"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."

"Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve."

"The product must include more modules for project management."

"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."

"I'd like to see them add more features to their automation. Right now, automation is very limited."

"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."

"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."

More Smartsheet cons

Pricing and Cost Advice

"Though I am unsure, I guess that my company pays around 20 to 25 USD every month for every user."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"The solution is expensive."

"I believe a licensed user costs between 300 to 400 euros."

"I pay $ 120 or $ 128 a month for two to three users."

"I would assume there is a licensing fee. I don't think that it is free."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

See recommendations

912,517 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

No data available

Manufacturing Company

11%

Financial Services Firm

10%

Construction Company

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Comparisons

Easy Projects vs Celoxis

Compared 35% of the time

Planview Portfolios vs Celoxis

Compared 33% of the time

More Celoxis Competitors

monday.com vs Smartsheet

Compared 6% of the time

Wrike vs Smartsheet

Compared 6% of the time

Asana vs Smartsheet

Compared 5% of the time

Broadcom Clarity vs Smartsheet

Compared 5% of the time

Microsoft Project vs Smartsheet

Compared 4% of the time

More Smartsheet Competitors

Product Reports

Project Management Software

Download Celoxis product report

Download Smartsheet product report

Overview

Celoxis is recognized for its comprehensive project management capabilities tailored for teams seeking efficiency in planning, tracking, and collaboration. It offers versatile solutions for project managers to streamline processes and enhance productivity.

Renowned for its robust functionality, Celoxis allows precise project scheduling, extensive customization, and real-time reporting. Optimized for dynamic environments, it effectively manages resources and time with integrated budgeting tools. Known for scalability, Celoxis supports teams by addressing the complexities of task management and deadlines, ensuring strategic alignment with corporate objectives.

What are the most important features of Celoxis?

Advanced Scheduling: Allows for detailed task dependencies and project timelines.
Customizable Dashboards: Provides personalized views with tailored widgets and data insights.
Time Tracking: Facilitates accurate logging and analysis of team hours and productivity.
Resource Management: Optimizes workload distribution to maximize efficiency across projects.
Robust Reporting: Delivers real-time analytics aiding in informed decision-making.

What benefits or ROI should users consider?

Cost Efficiency: Streamlines processes to reduce unnecessary expenditures.
Increased Productivity: Automates tasks to allow focus on strategic initiatives.
Improved Collaboration: Fosters teamwork through integrated communication tools.
Enhanced Decision Making: Provides data-driven insights for strategic planning.

Celoxis finds applicability across sectors such as IT, construction, and consulting, offering tailored solutions to manage project lifecycles and enhance operational effectiveness. Its flexibility allows adoption in diverse industries, aligning with unique operational goals.

Celoxis

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

KPMG, Thales, LG, HBO, Rolex, Fuji Xerox, Virgin Care, Singapore Post, Visicom, Snow Software, Route 2 Media, Interim Healthcare, eCom, UNCDF

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Management Software