Celoxis vs Smartsheet comparison

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93% willing to recommend

Celoxis

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Celoxis and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software.

To learn more, read our detailed Project Management Software Report (Updated: March 2026).

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Helped 886,349 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Celoxis

Ranking in Project Management Software

56th

Average Rating

10.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (5th)

Mindshare comparison

As of April 2026, in the Project Management Software category, the mindshare of Celoxis is 0.6%, up from 0.2% compared to the previous year. The mindshare of Smartsheet is 2.1%, down from 4.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.1%
Celoxis	0.6%
Other	97.3%

Project Management Software

Featured Reviews

Akos Szirmai

Application Development Specialist at Field consulting Ltd.

A highly scalable tool that offers users the ability to use it for international projects

The most valuable feature of the solution is the functionality that it offers since the performance part is not so critical as you only use it to upload or download documents and create tasks. Celoxis is not used for very high transaction requirements. My company did not face any issues with Celoxis's performance. Celoxis was quite quick, and its functionality was rich, prompting my company to integrate it with many other project management features for which we previously used several other systems. Celoxis replaced and offered a product that was an integration of Excel and Microsoft Project into a single suite.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Celoxis is scalable in terms of the number of users or the number of projects that the product can handle. Even the storage that is available for a project is scalable in Celoxis."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"I would highly recommend this tool; it's sophisticated and uses the fundamentals of an Excel spreadsheet to coordinate things, with advanced features that include notifications, communication, attachments, and other features."

"To me, one of the most powerful features of Smartsheet is being able to email others."

"There are no limitations in Smartsheet, it is highly scalable."

"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."

"The fact that you can share real-time data and access it from anywhere is the most valuable function."

"Smartsheet is a really good tool for collaboration."

"The ease of use and reporting is great."

More Smartsheet pros

Cons

"One feature in Celoxis that is quite hard to understand and set up is its access management part."

"The main challenge with Smartsheet is that when you start putting components on the Smartsheet dashboard, they don't know about each other. So, if I filter something in one widget, or if I click on a region or a project ID, the other widget or component and the visualization that's on that dashboard don't change. It doesn't know about the other component."

"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."

"I think it's a little chintzy on what you get for that kind of money and any individual using it would want more than 10 sheets."

"There isn't much automation at this time."

"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."

"Smartsheet could improve by having seamless integration with Azure Board."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"We have to manually put in every dependency in Smartsheet."

More Smartsheet cons

Pricing and Cost Advice

"Though I am unsure, I guess that my company pays around 20 to 25 USD every month for every user."

"The solution is too expensive."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"The solution is expensive."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"I would assume there is a licensing fee. I don't think that it is free."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Manufacturing Company

13%

Healthcare Company

Government

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

Comparisons

Planview Portfolios vs Celoxis

Compared 100% of the time

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monday.com vs Smartsheet

Compared 9% of the time

ServiceNow Strategic Portfolio Management vs Smartsheet

Compared 7% of the time

Wrike vs Smartsheet

Compared 6% of the time

Jira vs Smartsheet

Compared 5% of the time

Microsoft Project vs Smartsheet

Compared 4% of the time

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Product Reports

Project Management Software

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Overview

Celoxis is world's leading online PPM software. We are one of India's first SaaS companies, founded in 2001 and headquartered in the western city of Pune. Celoxis is also rated among 3 best project management software tools in the world and is deployed by more than 2800+ customers globally, from mid-sized enterprises to Fortune 100 companies, across industry verticals. Our flexible deployment options allow you to maximize your project and portfolio management software investment.

Celoxis

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

KPMG, Thales, LG, HBO, Rolex, Fuji Xerox, Virgin Care, Singapore Post, Visicom, Snow Software, Route 2 Media, Interim Healthcare, eCom, UNCDF

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Management Software