Celoxis vs Smartsheet comparison

Read 43 Smartsheet reviews

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93% willing to recommend

Celoxis

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Celoxis and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software.

To learn more, read our detailed Project Management Software Report (Updated: October 2026).

Project Management Software

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Helped 919,088 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Celoxis

Ranking in Project Management Software

71st

Average Rating

10.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

11th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (9th)

Mindshare comparison

As of October 2026, in the Project Management Software category, the mindshare of Celoxis is 0.5%, up from 0.3% compared to the previous year. The mindshare of Smartsheet is 2.1%, down from 4.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.1%
Celoxis	0.5%
Other	97.4%

Project Management Software

Featured Reviews

Akos Szirmai

Application Development Specialist at Field consulting Ltd.

A highly scalable tool that offers users the ability to use it for international projects

The most valuable feature of the solution is the functionality that it offers since the performance part is not so critical as you only use it to upload or download documents and create tasks. Celoxis is not used for very high transaction requirements. My company did not face any issues with Celoxis's performance. Celoxis was quite quick, and its functionality was rich, prompting my company to integrate it with many other project management features for which we previously used several other systems. Celoxis replaced and offered a product that was an integration of Excel and Microsoft Project into a single suite.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Celoxis is scalable in terms of the number of users or the number of projects that the product can handle. Even the storage that is available for a project is scalable in Celoxis."

"Smartsheet is easy to use."

"Smartsheet is scalable; we deployed it in 47 large distribution centers across the United States, and we had six projects running on it while the corporate office could view all of the projects at once because the program management option is terrific."

"What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility."

"The ability to have users without a license has helped us a lot, allowing stakeholders to access all the resources based only on my license and making it very useful compared to anything else that we had, any other solutions that we had."

"The solution is scalable."

"The product is easy to use."

"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

More Smartsheet pros

Cons

"One feature in Celoxis that is quite hard to understand and set up is its access management part."

"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"I think their support team is low quality. They're low and lack response, which is not good for customers. I wouldn't rely on their customer support at all."

"Initially, there were issues like dropdowns. Those have been overcome."

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

"Smartsheet is a cloud-based tool similar to Google Sheets in that multiple stakeholders can work on a document simultaneously. However, unlike Google Sheets, which saves changes in real time, Smartsheet requires users to manually save their changes."

"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

More Smartsheet cons

Pricing and Cost Advice

"Though I am unsure, I guess that my company pays around 20 to 25 USD every month for every user."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"I would assume there is a licensing fee. I don't think that it is free."

"I believe a licensed user costs between 300 to 400 euros."

"The solution is expensive."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Financial Services Firm

12%

Manufacturing Company

11%

Outsourcing Company

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Comparisons

Easy Projects vs Celoxis

Compared 32% of the time

Planview Portfolios vs Celoxis

Compared 20% of the time

Microsoft Project vs Celoxis

Compared 12% of the time

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Compared 6% of the time

Broadcom Clarity vs Smartsheet

Compared 5% of the time

Wrike vs Smartsheet

Compared 5% of the time

Jira vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 5% of the time

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Product Reports

Project Management Software

Download Celoxis product report

Download Smartsheet product report

Overview

Celoxis is recognized for its comprehensive project management capabilities tailored for teams seeking efficiency in planning, tracking, and collaboration. It offers versatile solutions for project managers to streamline processes and enhance productivity.

Renowned for its robust functionality, Celoxis allows precise project scheduling, extensive customization, and real-time reporting. Optimized for dynamic environments, it effectively manages resources and time with integrated budgeting tools. Known for scalability, Celoxis supports teams by addressing the complexities of task management and deadlines, ensuring strategic alignment with corporate objectives.

What are the most important features of Celoxis?

Advanced Scheduling: Allows for detailed task dependencies and project timelines.
Customizable Dashboards: Provides personalized views with tailored widgets and data insights.
Time Tracking: Facilitates accurate logging and analysis of team hours and productivity.
Resource Management: Optimizes workload distribution to maximize efficiency across projects.
Robust Reporting: Delivers real-time analytics aiding in informed decision-making.

What benefits or ROI should users consider?

Cost Efficiency: Streamlines processes to reduce unnecessary expenditures.
Increased Productivity: Automates tasks to allow focus on strategic initiatives.
Improved Collaboration: Fosters teamwork through integrated communication tools.
Enhanced Decision Making: Provides data-driven insights for strategic planning.

Celoxis finds applicability across sectors such as IT, construction, and consulting, offering tailored solutions to manage project lifecycles and enhance operational effectiveness. Its flexibility allows adoption in diverse industries, aligning with unique operational goals.

Celoxis

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

KPMG, Thales, LG, HBO, Rolex, Fuji Xerox, Virgin Care, Singapore Post, Visicom, Snow Software, Route 2 Media, Interim Healthcare, eCom, UNCDF

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Management Software