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Sharepoint 2016 Standard Reviews

Vendor: Cognosys Inc Hardened Images
4.3 out of 5
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What is Sharepoint 2016 Standard?

SharePoint 2016 Standard offers a versatile platform for seamless collaboration and document management. With its role-based access, secure file sharing, and AI adaptability, it helps organizations enhance productivity and support robust business processes, despite its integration challenges.

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Buyer's Guide
Sharepoint 2016 Standard
May 2026
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Sharepoint 2016 Standard mindshare

As of June 2026, the mindshare of Sharepoint 2016 Standard in the Enterprise Content Management category stands at 0.3%, up from 0.0% compared to the previous year, according to calculations based on PeerSpot user engagement data.
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
Sharepoint 2016 Standard0.3%
SharePoint11.7%
Alfresco6.7%
Other81.3%
Enterprise Content Management

PeerResearch reports based on Sharepoint 2016 Standard reviews

TypeTitleDate
CategoryEnterprise Content ManagementJun 14, 2026Download
ProductReviews, tips, and advice from real usersJun 14, 2026Download
ComparisonSharepoint 2016 Standard vs SharePointJun 14, 2026Download
ComparisonSharepoint 2016 Standard vs IBM FileNetJun 14, 2026Download
ComparisonSharepoint 2016 Standard vs Adobe Experience ManagerJun 14, 2026Download
 
 
Key learnings from peers
Last updated Jun 14, 2026

Valuable Features

Sharepoint 2016 Standard excels in document management, integration with Microsoft tools, and access control. Users appreciate features like file sharing, real-time collaboration, and metadata tagging. Workflow automation, secure data storage, and easy collaboration are notable. Organizations find its flexibility, role-based access, and workflow notifications enhance productivity. Its integration with Office 365, Teams, Power Automate, and cloud-based accessibility are highly valued. The simplified user experience facilitates document organization, leading to increased efficiency and reduced manual errors.
  • "So far, Sharepoint 2016 Standard has proven to be one of the best, if not the best, document management platforms that can be used in hybrid environments."
  • "Sharepoint 2016 Standard offers the best features in that we can make it a central hub, and it is also on Microsoft Windows."
  • "Sharepoint 2016 Standard has definitely saved a lot of time and the use case is quite visible because management can track the progress on a real-time basis rather than following up with me on mail or chat and having me share the files with them on email."

Room for Improvement

Sharepoint 2016 Standard needs improvements in user interface, navigation, and integration with third-party applications and Microsoft Office. Data synchronization can be slow, and permissions management is challenging. The platform has issues with archiving, version history, and private folder creation. Performance is impacted by infrastructure demands, slow page loading, and outdated design, especially in mobile use. Users face difficulties with search functions, two-factor authentication, and guest access, leading to reduced productivity. Customization and improved graphical design are desired.
  • "One thing about Sharepoint 2016 Standard is that the user interface feels dated compared to others."
  • "Sharepoint 2016 Standard could be improved in terms of design."
  • "It is great software. It is expensive."

ROI

Organizations utilizing Sharepoint 2016 Standard experience substantial cost savings, reporting 25% to 30% reductions compared to other systems. The tool enhances efficiency in file sharing, document routing, and collaboration, markedly improving workflow and reducing time spent on tasks. Automation and cloud storage diminish manual errors and physical memory costs. Users highlight improved data security and decreased email reliance, describing a notable decrease in overall operational time and errors, thus reflecting a clear return on investment.

Pricing

Enterprise users find Sharepoint 2016 Standard pricing favorable, noting it as cost-effective and competitive. Many report 25% to 30% lower costs compared to previous systems, highlighting its affordability in terms of setup and licensing. The pricing model, based on person-hours, adds to its appeal. While some were not focused on costs, the majority acknowledge Sharepoint as a budget-friendly solution compared to other documentation systems.

Popular Use Cases

Sharepoint 2016 Standard is a central hub for collaboration, document management, and real-time data sharing. Organizations utilize it for secure document storage, version control, workflow automation, and cross-departmental collaboration. It supports data processing and AI integration, enhances remote work communication, and improves data management efficiency. Metadata and access restrictions enhance usability, while seamless editing and integration with Microsoft tools make it ideal for enterprise needs, transforming processes including project management, business transformation, and intranet functions.

Service and Support

Customer service for Sharepoint 2016 Standard is consistently described as responsive and proactive. Many rely on internal teams to address technical issues, while others find Microsoft and community resources helpful. Those who contacted support noted knowledgeable engineers and swift resolution times. Customer support is praised for its twenty-four-seven availability. Some users have never needed support, attributing it to strong internal expertise, especially important for on-premises environments.

Deployment

Users find Sharepoint 2016 Standard's initial setup straightforward and cost-effective, noting significant improvements and efficiency over previous versions. Tasks that once took a week now resolve in days. Both technical and non-IT members find setup manageable when utilizing documentation, though configuration of the full environment requires planning. Installation is well documented, and once infrastructure is established, daily operations like site creation and workflow management become easier and save time through streamlined document organization.

Scalability

Sharepoint 2016 Standard maintains effective handling of organizational growth, proving its scalability across various realms. Users experience ease in knowledge updates, efficient security management, and reliable document handling. It supports diverse needs with multiple workflow engines and automation capabilities. Infrastructure planning is necessary for optimal scaling, as automatic scaling is absent compared to cloud solutions. In sensitive environments, Sharepoint's adaptability ensures secure access management encompassing varying security levels.

Stability

Users describe Sharepoint 2016 Standard as stable, with no downtime or lagging frequently noted. Stability is praised despite occasional crashes, often attributed to hardware, not Sharepoint itself. Teams manage upgrades smoothly, with scalability and document management tools effective across different security levels. There are infrastructure-related issues occasionally noted, but Sharepoint is regarded as stable. Some users experience minor slowdowns, but no significant bugs are reported. Stability is emphasized in sensitive environments like justice departments.
These insights are based on the in-depth reviews provided by peers to help you make a better buying decision.
Download our Sharepoint 2016 Standard Buyer's Guide for additional reliable information.

Review data by company size

By reviewers
Company SizeCount
Small Business5
Midsize Enterprise1
Large Enterprise3
By reviewers
By visitors reading reviews
Company SizeCount
Small Business23
Midsize Enterprise36
Large Enterprise28
By visitors reading reviews

Top industries

By visitors reading reviews
Construction Company
32%
Financial Services Firm
11%
Manufacturing Company
10%
Healthcare Company
7%
Comms Service Provider
7%
Retailer
6%
Outsourcing Company
5%
Media Company
5%
Government
3%
Educational Organization
2%
University
2%
Import And Exporter
2%
Wholesaler/Distributor
1%
Non Tech Company
1%
Real Estate/Law Firm
1%
Religious Institution
1%
Renewables & Environment Company
1%
Transportation Company
1%

Learn more about Sharepoint 2016 Standard

SharePoint 2016 Standard is designed to integrate with Microsoft tools, providing an intuitive interface and granular permission management. It simplifies collaboration by reducing manual tasks, enhancing security with role-based access, and supporting AI integration for improved efficiency. Users can manage documents efficiently with version control and high-capacity data storage. Despite its strengths, SharePoint faces challenges like limited integration with Microsoft Office apps, SAP connectivity issues, and navigation difficulties, impacting productivity. Suggested improvements include enhancing file movement, loading times, third-party integrations, and modernizing its design.

What are the key features of SharePoint 2016 Standard?
  • Role-Based Access: Allows secure access control based on user roles.
  • Seamless Microsoft Integration: Facilitates collaboration within Microsoft ecosystems.
  • Document Management: Offers version control and high-capacity storage.
  • Enhanced Sharing Capabilities: Supports secure document sharing across teams.
  • AI Adaptability: Enables integration with AI tools for efficiency.
What benefits should organizations consider?
  • Increased Productivity: Reduces manual efforts and errors, promoting efficiency.
  • Improved Security: Role-based access provides enhanced security measures.
  • Return on Investment: Enhances collaboration, reducing costs and driving ROI.
  • Remote Accessibility: Cloud-based features support remote and cross-departmental work.

Industries use SharePoint 2016 Standard for intensive document management, team collaboration, and centralizing communication. Organizations benefit from its real-time collaboration features, serving as a knowledge repository accessible from anywhere, ensuring secure remote work and effective communication.

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Product Categories

Product Categories
Enterprise Content Management
 
Sharepoint 2016 Standard Reviews Summary
Author infoRatingReview Summary
Senior Team Lead at Infosys4.5I use SharePoint 2016 Standard for secure file storage and collaboration, praising its Office 365 integration and mobile access. While stable and scalable, I find the UI slow and external access difficult. It offers good ROI and customer service.
Technical Support Engineer at Tek Experts3.5I value SharePoint 2016 Standard for its robust document management, strong Office integration, and detailed permissions. Despite its dated UI, complex upgrades, and significant infrastructure demands, I recommend it for enterprise document storage.
HITRUST and GRC Consultant at a consultancy with 11-50 employees4.0I use SharePoint 2016 Standard as a secure, scalable repository for policies and business impact analysis, and it supports large files well. It improves collaboration and workflows, delivering ROI, but needs better evolution and third‑party workflow integration.
Technical Manager at IBM4.0I use SharePoint 2016 for storing product and project documents. While good for retrieval, I find its integration with Microsoft Office, SAP, and scanning solutions severely lacking, needing significant improvement for broader ECM use. I rate it 8/10.
Analyst at Synergy Connect5.0SharePoint 2016 Standard is excellent for collaborative file storage, like Excel and PowerPoint. Its intuitive folder management, co-editing features, and progress tracking save me significant time. It's stable, reliable, and I rate it 10/10, finding no missing features.
Director and Marketing Consultant at a non-tech company with 1-10 employees4.0I use Sharepoint 2016 Standard as a stable, scalable central hub for over 50 teams to collaborate on projects, sharing various documents easily. Its design needs customization, but it saves time and improves information access.
Data Engineer at a outsourcing company with 201-500 employees5.0I use SharePoint 2016 Standard daily for document management, knowledge sharing, collaboration, and workflow approvals. Its Microsoft Office/Outlook integration, intuitive UI, and role-based access improve productivity and onboarding. Setup is easy with documentation; fewer repeated review questions would help.
Electrical Engineer at a construction company with 11-50 employees4.5I use SharePoint 2016 Standard to design internal workflows and control processes. It's effective and easier than past solutions, requiring just training, not specialists. Though expensive, I find it the best and rate it 8/10 for its usefulness.