2020-07-09T07:01:00Z
Rony_Sklar - PeerSpot reviewer
Community Manager at PeerSpot (formerly IT Central Station)
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What tips do you have for choosing a suitable enterprise architecture management tool?

What questions should one ask a vendor when evaluating an architecture management tool?

2
PeerSpot user
2 Answers
it_user1344669 - PeerSpot reviewer
PowerDesigner and ER/Studio Consultancy and Training Specialist at a tech services company with 1-10 employees
Real User
2020-09-02T10:23:23Z
Sep 2, 2020

I agree with Mark McGregor, you do need to present the vendor with your own use cases, and you also need to think about more than what you're capturing in the tool. I've been into a bank that had a process management tool, an enterprise architecture tool, and a data modelling tool. They were all purchased by different parts of the bank, the purchasers didn't consider anybody's requirements but their own, and it wasn't possible to pass information between the tools. This led to what I like to call a 'Metadata Archipelago'. 


I haven't compared or selected EA tools but I have done it for data modelling tools - there's a summary of basic tool requirements at https://metadatamatters.com/services-and-solutions/tool-evaluation/dm-tools/ - most of these would also apply to EA tools (the 'core modelling' would be different)

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Mark McGregor - PeerSpot reviewer
Director Product Marketing at a tech services company with 1,001-5,000 employees
Real User
Top 20
2020-07-23T11:17:18Z
Jul 23, 2020

Your prime question was, "What tips for choosing a suitable tool", which needs to be answered before considering what to ask a vendor. Vendors are very good at shaping your problem to fit their tools.


So, step one is to ask yourself "Why do you want a tool", "What will be the benefits of having a tool in place", "Are there other situations where the tool could add value".


With this information, you can start to build out your Use Cases, and quantify the value in real money terms. So not just "save a week", but "save $5,000 per quarter etc.) By summing up all these numbers you will get a better idea of the true value of a tool, and it will guide what budget might be available. Try to use a 7 or 10 to 1 ratio of cost vs benefit. This should make it easier to get budget allocated.


When speaking with vendors, ask them to demonstrate how to use the tool to address your use cases, not their examples. Ask them to show starting from a blank repository and with zero customizations - often the demos are done by slick presenters and lots of customizations that you won't get out of the box.


Lastly, focus on the outputs and reports more than the creation, and seek references to validate how long it takes to get those benefits.

Rony_Sklar - PeerSpot reviewer
Community Manager at PeerSpot (formerly IT Central Station)
Community Manager
Jul 26, 2020

@Mark McGregor ​Thanks, this is very useful. I agree that it's important to first define what problem you need to solve with the tool, which should then guide what you ask the vendor. Great tips :)

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Related Questions
RS
User at Crisp System India Pvt Ltd
Nov 26, 2022
Hello community,  We are a large manufacturing company based in India and we are looking for an Enterprise Architecture tool. Are there any suppliers of the EA tool - BiZZdesign Enterprise Studio in India? If not, what tool would you suggest that we use? Thank you for your help.
See 1 answer
ST
Digital Transformation Consultant at FITS Consulting
Nov 26, 2022
I would suggest using MEGA HOPEX as an EA tool which is recognized as a leader in EA. Check it out https://www.mega.com/enterpris...
Linda NamayanjaPMP,CBPA,ITIL - PeerSpot reviewer
Supervisor Business Analysis-Process Management at a government with 1,001-5,000 employees
Aug 23, 2022
Hello community members, At the moment, I'm tasked to develop the enterprise architecture of the organization and I have a couple of questions below: What capability models/mapping (business architecture) do you know/exist and how do they eventually connect to the application, data, and infrastructure architecture?  What tools and/or templates can I use? Thanks in advance for your help!
2 out of 4 answers
Shibu Babuchandran - PeerSpot reviewer
Regional Manager/ Service Delivery Manager at ASPL INFO Services
Aug 20, 2022
Hi @Linda NamayanjaPMP,CBPA,ITIL ​, Choosing the right EAM tools involves various steps that are aimed to ensure smooth integration and maximum benefits. Some points collected with the help of my peers may be of help to you. Understanding the benefits of EAM tools: Through advanced and integrated features, EAM tools help you to uncover and avoid unmanaged IT applications that would otherwise increase your cloud spend and create potential security risks for sensitive data. Once you understand the benefits that modern EAM tools have to offer, you can focus on finding the right solution for you and your EA strategy. Choosing an EAM tool based on your EA program: When opting for an EAM tool, make sure that it helps you achieve your business and IT goals. These could be application portfolio management, technology risk management, post-merger IT integration, or an overall business transformation. Assessing needs of stakeholders: Since you don't want to create another IT silo, you should ask yourself what informational needs each stakeholder has and how EA can bridge knowledge gaps. Ideally, the tool will foster cross-department collaboration and optimize workflows. Stakeholders should be able to access data and drive their own analysis. On top of that, QA mechanisms will improve overall data quality. Reviewing the data model of prospective EAM tools: Make sure to evaluate the data model of your prospective EAM tools. You should be able to align it with your current terminology and attributes and assign authorization roles with ease. Measuring the onboarding process against goals: Once you have settled on an EAM solution that fulfills your current and foreseeable future needs, you can start with the onboarding process. It’s important to set initial goals and keep measuring the process as you go. From data mapping, imports, workspace reviews, and success KPIs – ideally, the tools allow you to use the desired form of measuring your onboarding success and keep track of the work in progress. Some products suggested by my peers are below BiZZdesign Enterprise Studio Avolution Abacus Software AG Alfabet Sparx Systems Enterprise Architect Hope the above will help you choose the right solution for your requirement.
@Linda NamayanjaPMP,CBPA,ITIL, ​ check this out: https://resources.bizzdesign.c...
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