Personio vs SAP SuccessFactors comparison

Personio and SAP are both solutions in the Cloud HCM category. Personio is ranked #19 with an average rating of 5.5, while SAP is ranked #1 with an average rating of 7.7. Personio holds a 0.9% mindshare in CHCM, compared to SAP’s 13.6% mindshare. Additionally, 50% of Personio users are willing to recommend the solution, compared to 85% of SAP users who would recommend it.

Personio

Read 2 Personio reviews

1,124 Views
798 Comparison Views

50% willing to recommend

SAP SuccessFactors

Read 99 SAP SuccessFactors reviews

8,676 Views
6,507 Comparison Views

85% willing to recommend

Personio

SAP SuccessFactors

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Personio and SAP SuccessFactors based on real PeerSpot user reviews.

Find out in this report how the two Cloud HCM solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Personio vs. SAP SuccessFactors Report (Updated: December 2025).

Buyer's Guide

Personio vs. SAP SuccessFactors

December 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

19th

Average Rating

5.6

Reviews Sentiment

5.0

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (6th), HR Analytics Software (8th)

SAP SuccessFactors

Ranking in Cloud HCM

1st

Average Rating

7.8

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Talent Management (1st), Talent Acquisition (1st), Global Payroll (2nd)

Mindshare comparison

As of December 2025, in the Cloud HCM category, the mindshare of Personio is 0.9%, up from 0.5% compared to the previous year. The mindshare of SAP SuccessFactors is 13.6%, down from 23.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Market Share Distribution
Product	Market Share (%)
SAP SuccessFactors	13.6%
Personio	0.9%
Other	85.5%

Cloud HCM

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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ManujGupta

Chief Executive Officer at Orane Consulting Pvt Ltd

Has improved employee satisfaction and streamlined real-time data management

In terms of customizations in specific modules for industry requirements, SAP SuccessFactors is much more generic and does not comply many times with industry requirements as a vertical. In my experience with SuccessFactors' analytics capabilities influencing decision-making, workforce analytics is still challenging due to customizations. It does not provide flexibility in terms of analytics, and we have to customize extensively. For the future of the product, I would like to see more AI implementation, Python integrations, and GPT integrations.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"Personio provides an opportunity to set up structure with certain steps, creating a clear interviewing process, which resulted in hiring better candidates faster because having a system in place is better than having none."

"This solution offers good flexibility and configurability. It can handle different types of performance management."

"The most valuable feature of SAP SuccessFactors is analytics."

"Considering the flexibility of the system and its ability to accommodate complex business processes, the product is ready to be used in multiple industries."

"I love SAP, and I like SuccessFactors...I think most users prefer SuccessFactors as they become more comfortable with it."

"SAP SuccessFactors has positively impacted our organization as attrition has decreased, employee satisfaction in terms of help desk processes has improved, and the data transition from Excel, PowerPoint, or Tableau has become much more real-time."

"The standardized procedures and best practices embedded in the system are very valuable."

"This solution can be used for reporting related to employee information and contacts"

"The functionality and user friendliness are constantly improving."

More SAP SuccessFactors pros

Cons

"Personio is not scalable as an ATS, and I struggle to work with it."

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"User experience for this solution needs to be improved."

"SuccessFactors should consider building their best practices around critical industries to help companies become more differentiated in the markets they operate in."

"One of the most essential features that needs improvement right now is the reporting functionality. SuccessFactors' reports seem to be lagging a bit behind and we are very interested in customizing the reporting mechanism such that it pushes reports through quickly and automatically."

"SAP SuccessFactors could improve learning management. The module is desperate and should be included in the primary solution. Additionally, it is missing some business use cases."

"There is an area of improvement in integrating SuccessFactors with different platforms."

"SAP should also look into easily integrating with other applications or other tools. Technology has changed now, and it should be easier for any application to integrate with other apps. There needs to be more flexibility."

"There have been cases involving a lot of re-implementations and frustrations within clients where they have the workbook sessions, the workbook workshops and things like that. And I think that doesn't really go down well because the workbooks are very technical and, a lot of times, very confusing for the client."

"LMS, Learning Management Systems, needs improvement because there were some stability problems."

More SAP SuccessFactors cons

Pricing and Cost Advice

Information not available

"I have raised change requests for some modules within SuccessFactors. For example, when you're using Recruiting Management, there's a feature called Interview Central you can use to reach the candidates you're interviewing. I wanted to add a writing assessment when I select the competency on that platform. It varies from consultant to consultant, depending on what module they use."

"We are on an annual subscription to use SAP SuccessFactors. The pricing model is something that they could restructure a bit better. If it was based differently on the type of usage it would help."

"For SAP, the product is pricey, both CAPEX and the OPEX. It's something that could be improved."

"I don't want to comment on the license cost, to be honest. It could be about $1,000 approximately per customer. However, it's very flexible in terms of the licensing costs depending on the volume and depending on the deal of installation."

"The product is expensive. The product is worth the money you pay for it."

"The price of the solution depends on too many factors to provide an estimate. However, the price of SAP SuccessFactors is competitive."

"The licensing fees are based on the number of modules that are being used, and the number of users."

"If you go by best practices and do it right from the outset, the setup won't be a costly endeavor. In terms of setup, there is a lot of flexibility compared to three years ago."

More SAP SuccessFactors pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Comms Service Provider

14%

Manufacturing Company

10%

Computer Software Company

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	22
Midsize Enterprise	13
Large Enterprise	69

Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot provide information about the setup costs as I am not responsible for the financial aspects.

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What needs improvement with Personio?

The screening of candidates in the ATS part is quite complicated. In Greenhouse, you can have a CV of one person on one page at a time, zoomed in immediately for easy screening. In Personio, it req...

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What is your primary use case for Personio?

I'm a consultant, so I do in-house recruiting, embedded recruiting for various clients, and one of my clients is using Personio as their ATS, so that's how I work with it. As a recruiter, I primari...

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What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

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What is better, SAP HCM or SAP SuccessFactors?

When it comes to user experience, SuccessFactors is unquestionably superior, as it provides end users with a new experience and an advanced user interface. Additionally, the entire concept of SF is...

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What do you like most about SAP SuccessFactors?

The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use ...

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Comparisons

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Compared 28% of the time

Workday vs Personio

Compared 20% of the time

HiBob vs Personio

Compared 19% of the time

BambooHR vs Personio

Compared 16% of the time

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Workday vs SAP SuccessFactors

Compared 25% of the time

Oracle HCM Cloud vs SAP SuccessFactors

Compared 17% of the time

SAP HCM vs SAP SuccessFactors

Compared 12% of the time

Awardco vs SAP SuccessFactors

Compared 6% of the time

PeopleSoft vs SAP SuccessFactors

Compared 5% of the time

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Product Reports

Buyer's Guide

Cloud HCM

November 2025

Download Personio product report

Buyer's Guide

SAP SuccessFactors

December 2025

Download SAP SuccessFactors product report

Also Known As

No data available

SuccessFactors

Overview

Personio is one of the fastest-growing HR software providers for small and midsize companies. Recruit, manage, pay and develop your employees - this software does it all! Personio becomes your HR cockpit: Access all people data at the push of a button and automate all your HR processes along the employee lifecycle.

Personio

SAP SuccessFactors is an AI-powered, cloud-based HR suite supporting over 100 countries, providing real-time insights and integrated solutions across core HR, payroll, talent, learning, analytics, and employee experience.

Trusted by over 10,000 organizations, SAP SuccessFactors elevates people processes, decisions, and experiences by empowering employees. It offers AI-driven tools enhancing self-service, learning, performance, and development, unifying people and skills data to align talents with business goals. The platform ensures compliance with legal updates and speeds up results using HR best practices and a robust partner network. Its modular design, seamless integration, and mobile access stand out, supporting global accessibility and talent management. Role-based permissions and automated compliance offer flexibility and security, catering to diverse industries.

What are the most important features of SAP SuccessFactors?

Performance and Goal Management: Facilitates setting and tracking employee objectives.
Employee Lifecycle Management: Streamlines employee processes from recruitment to exit.
Learning Management: Promotes continuous learning and development.
Real-Time Reporting: Provides instant insights into HR data.

What benefits should users look for in SAP SuccessFactors reviews?

Increased Productivity: AI-driven tools enhance workforce agility.
Talent Alignment: Unifying skills data aligns workforce with business priorities.
Compliance Assurance: Regular updates ensure legal and regulatory adherence.
Global Accessibility: Cloud-based platform supports cross-geography management.

Organizations implement SAP SuccessFactors for Performance Management, Talent Acquisition, Learning, and HR core functions, streamlining recruitment, onboarding, records management, goal setting, and performance evaluation. It extends to time management, compensation, and talent development, integrating across geographies for centralized data management, reporting, and analytics, enhancing HR operations and employee engagement.

SAP

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

City of Cape Town, ADAMA Agricultural Solutions Ltd., TransAlta Corporation, Keolis, PT XL Axiata Tbk, National Football League (NFL), Plan International, Yoh, A Day & Zimmermann Company, China Talent Group (CTG TMO), Umicore S.A., Butterfield Bank, Skril

Buyer's Guide

Personio vs. SAP SuccessFactors

December 2025

Free Report: Personio vs. SAP SuccessFactors

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