Personio vs SAP SuccessFactors comparison

Personio and SAP are both solutions in the Cloud HCM category. Personio is ranked #17 with an average rating of 7.0, while SAP is ranked #1 with an average rating of 7.7. Personio holds a 0.8% mindshare in CHCM, compared to SAP’s 19.0% mindshare. Additionally, 100% of Personio users are willing to recommend the solution, compared to 85% of SAP users who would recommend it.

Personio

Read 1 Personio review

1,019 Views
795 Comparison Views

100% willing to recommend

SAP SuccessFactors

Read 99 SAP SuccessFactors reviews

8,972 Views
6,819 Comparison Views

85% willing to recommend

Personio

SAP SuccessFactors

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Executive Summary

We performed a comparison between Personio and SAP SuccessFactors based on real PeerSpot user reviews.

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To learn more, read our detailed Cloud HCM Report (Updated: September 2025).

Buyer's Guide

Cloud HCM

September 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

17th

Average Rating

7.0

Reviews Sentiment

5.5

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (11th), HR Analytics Software (8th)

SAP SuccessFactors

Ranking in Cloud HCM

1st

Average Rating

7.8

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Talent Management (1st), Talent Acquisition (2nd), Global Payroll (2nd)

Mindshare comparison

As of October 2025, in the Cloud HCM category, the mindshare of Personio is 0.8%, up from 0.6% compared to the previous year. The mindshare of SAP SuccessFactors is 19.0%, down from 22.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Market Share Distribution
Product	Market Share (%)
SAP SuccessFactors	19.0%
Personio	0.8%
Other	80.2%

Cloud HCM

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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ManujGupta

Chief Executive Officer at Orane Consulting Pvt Ltd

Has improved employee satisfaction and streamlined real-time data management

In terms of customizations in specific modules for industry requirements, SAP SuccessFactors is much more generic and does not comply many times with industry requirements as a vertical. In my experience with SuccessFactors' analytics capabilities influencing decision-making, workforce analytics is still challenging due to customizations. It does not provide flexibility in terms of analytics, and we have to customize extensively. For the future of the product, I would like to see more AI implementation, Python integrations, and GPT integrations.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"The solution is stable."

"The interface is really useful and it's very easy to combine different information. For example, we can easily get reports that we need. It's very easy to create reports."

"It covers all the everyday functions of the employee life cycle."

"They have succeeded in sustaining a powerful system supporting their philosophy."

"The most valuable features of the solution are GUI and OData API."

"The performance and goal management is good, and it has a fairly detailed employee central."

"The solution is scalable. We have about 1,300 people using the solution."

"The solution is very intuitive. Many of the things we need to do are easily accessible."

More SAP SuccessFactors pros

Cons

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"SuccessFactors could be improved by making it usable on mobile and making its features less rigid."

"The GUI needs to be enhanced to be in line with the latest and complete version of the solution."

"Integration between Employee Central and Compensation in SAP SuccessFactors is one area of the solution that has room for improvement."

"The data management part can be improved in terms of how you can manage data from the HR admin's or HR team's perspective. It has some limitations in the reporting part in terms of how you can update the data and fetch the data. SAP HCM comparatively has a lot of capabilities in terms of backup loads, data management, data changes, etc. You can do these things easily, which is not the case with SAP SuccessFactors. Data management should be simplified in SAP SuccessFactors in terms of accessing the data, reporting, and then manipulating the data."

"Some of the screens aren't that user-friendly, older employees especially have a hard time with it. They have some problems with it."

"The tool is not very nimble or customizable."

"The complete integration process between SuccessFactors modules is not at the level that all customers expect when it comes to complete HR user experience from all angles."

"I don't think SuccessFactors is quite fit for use as an employee database."

More SAP SuccessFactors cons

Pricing and Cost Advice

Information not available

"The solution is on the expensive side but is definitely worth the money."

"I don't want to comment on the license cost, to be honest. It could be about $1,000 approximately per customer. However, it's very flexible in terms of the licensing costs depending on the volume and depending on the deal of installation."

"We are on an annual subscription to use SAP SuccessFactors. The pricing model is something that they could restructure a bit better. If it was based differently on the type of usage it would help."

"It is not expensive because it is a complete suite with a module-based cost."

"Our costs for the solution are subsidized by our parent company, I am not aware of the exact cost because of this. However, we pay $50,000 annually. If we move to another solution it will be more expensive."

"The price of the solution is highly expensive."

"The cost of SAP SuccessFactors is reasonable."

"It is not cheap, but it is reasonable."

More SAP SuccessFactors pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Comms Service Provider

13%

Manufacturing Company

10%

Computer Software Company

10%

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	22
Midsize Enterprise	13
Large Enterprise	69

Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot comment on the pricing aspect, setup cost, or licensing cost of Personio because all those things were tackled before I started. Comparatively, Personio is much more affordable than some o...

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What needs improvement with Personio?

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What is your primary use case for Personio?

I have been working with Personio for a little over a year. I mainly used the recruitment module of Personio because I was a manager talent acquisition. I focused on the implementation and use of t...

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What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

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What is better, SAP HCM or SAP SuccessFactors?

When it comes to user experience, SuccessFactors is unquestionably superior, as it provides end users with a new experience and an advanced user interface. Additionally, the entire concept of SF is...

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What do you like most about SAP SuccessFactors?

The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use ...

See all answers

Comparisons

P&I LogaHR vs Personio

Compared 36% of the time

Workday vs Personio

Compared 22% of the time

HiBob vs Personio

Compared 19% of the time

More Personio Competitors

Workday vs SAP SuccessFactors

Compared 25% of the time

Oracle HCM Cloud vs SAP SuccessFactors

Compared 16% of the time

SAP HCM vs SAP SuccessFactors

Compared 15% of the time

PeopleSoft vs SAP SuccessFactors

Compared 6% of the time

UKG vs SAP SuccessFactors

Compared 4% of the time

More SAP SuccessFactors Competitors

Product Reports

Buyer's Guide

Cloud HCM

September 2025

Download Personio product report

Buyer's Guide

SAP SuccessFactors

September 2025

Download SAP SuccessFactors product report

Also Known As

No data available

SuccessFactors

Overview

Personio is one of the fastest-growing HR software providers for small and midsize companies. Recruit, manage, pay and develop your employees - this software does it all! Personio becomes your HR cockpit: Access all people data at the push of a button and automate all your HR processes along the employee lifecycle.

Personio

SAP SuccessFactors is an AI-powered, cloud-based HR suite supporting over 100 countries, providing real-time insights and integrated solutions across core HR, payroll, talent, learning, analytics, and employee experience.

Trusted by over 10,000 organizations, SAP SuccessFactors elevates people processes, decisions, and experiences by empowering employees. It offers AI-driven tools enhancing self-service, learning, performance, and development, unifying people and skills data to align talents with business goals. The platform ensures compliance with legal updates and speeds up results using HR best practices and a robust partner network. Its modular design, seamless integration, and mobile access stand out, supporting global accessibility and talent management. Role-based permissions and automated compliance offer flexibility and security, catering to diverse industries.

What are the most important features of SAP SuccessFactors?

Performance and Goal Management: Facilitates setting and tracking employee objectives.
Employee Lifecycle Management: Streamlines employee processes from recruitment to exit.
Learning Management: Promotes continuous learning and development.
Real-Time Reporting: Provides instant insights into HR data.

What benefits should users look for in SAP SuccessFactors reviews?

Increased Productivity: AI-driven tools enhance workforce agility.
Talent Alignment: Unifying skills data aligns workforce with business priorities.
Compliance Assurance: Regular updates ensure legal and regulatory adherence.
Global Accessibility: Cloud-based platform supports cross-geography management.

Organizations implement SAP SuccessFactors for Performance Management, Talent Acquisition, Learning, and HR core functions, streamlining recruitment, onboarding, records management, goal setting, and performance evaluation. It extends to time management, compensation, and talent development, integrating across geographies for centralized data management, reporting, and analytics, enhancing HR operations and employee engagement.

SAP

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

City of Cape Town, ADAMA Agricultural Solutions Ltd., TransAlta Corporation, Keolis, PT XL Axiata Tbk, National Football League (NFL), Plan International, Yoh, A Day & Zimmermann Company, China Talent Group (CTG TMO), Umicore S.A., Butterfield Bank, Skril

Find out what your peers are saying about SAP, Workday, Oracle and others in Cloud HCM. Updated: September 2025.

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