Personio vs SAP SuccessFactors HCM comparison

Personio and SAP are both solutions in the Cloud HCM category. Personio is ranked #18 with an average rating of 5.5, while SAP is ranked #6 with an average rating of 8.2. Additionally, 50% of Personio users are willing to recommend the solution, compared to 100% of SAP users who would recommend it.

Personio

Read 2 Personio reviews

1,189 Views
820 Comparison Views

50% willing to recommend

SAP SuccessFactors HCM

Read 5 SAP SuccessFactors HCM reviews

359 Views
359 Comparison Views

100% willing to recommend

Personio

SAP SuccessFactors HCM

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 16, 2025

Personio and SAP SuccessFactors HCM are competing HR software solutions. SAP SuccessFactors HCM appears to offer a superior product due to its comprehensive features, although Personio stands out for its competitive pricing and efficient customer support.

Features: Personio is valued for its intuitive organization of HR processes, robust payroll capabilities, and efficient customer support. SAP SuccessFactors HCM is noted for its advanced analytics, global compliance features, and comprehensive feature set that is preferred for complex organizational needs.

Ease of Deployment and Customer Service: Personio is praised for its straightforward setup and responsive customer service, enabling quick and seamless integration for small to mid-sized companies. SAP SuccessFactors HCM, while powerful, may require more time to deploy due to its complexity, though it offers strong customer support to assist during this process.

Pricing and ROI: Personio offers flexible and transparent pricing, making it cost-effective for smaller businesses, with a swift return on investment due to its lower initial setup costs. SAP SuccessFactors HCM, with higher setup costs, delivers substantial long-term ROI through its extensive functionalities and scalability, appealing more to larger organizations seeking extensive HR solutions.

To learn more, read our detailed Personio vs. SAP SuccessFactors HCM Report (Updated: December 2025).

Buyer's Guide

Personio vs. SAP SuccessFactors HCM

December 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

18th

Average Rating

5.6

Reviews Sentiment

5.0

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (5th), HR Analytics Software (8th)

SAP SuccessFactors HCM

Ranking in Cloud HCM

6th

Average Rating

8.2

Reviews Sentiment

5.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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Mihir-Shah

Enterprise Architecht at RS Group plc

Increased onboarding efficiency and enhanced user engagement with comprehensive performance management

All features have been valuable, particularly as we are investigating whether to connect it with Talent Management. Currently, we have a solution with Degree, and we are considering moving it to SAP Talent Management. This would provide a single location to house everything, allowing all employees to use the same platform rather than two separate platforms. This also reduces integration expense and management costs. Different stakeholders benefit from various aspects of the interface and dashboards. Managers can examine their team members' skill sets. From an employee perspective, they can track their progress and match it with their objectives and goals. From an organizational perspective, we can maintain a comprehensive view when considering upskilling or other resource-related decisions. The dashboards are highly effective. The employee experience management tools have had a very positive impact on employee satisfaction and well-being within our organization.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"Personio provides an opportunity to set up structure with certain steps, creating a clear interviewing process, which resulted in hiring better candidates faster because having a system in place is better than having none."

"The employee experience management tools have had a very positive impact on employee satisfaction and well-being within our organization."

"The SAP SuccessFactors HCM tool is a fantastic platform to work with, offering end-to-end employee lifecycle coverage."

"SAP SuccessFactors HCM has positively impacted my customer's environment by ensuring they are digital; we promote using DocuSign for document signing and ensuring effective onboarding, and post-implementation we provide hyper-care and digital adoption reports after six months or a year to show how much more paperless and workflow-enabled their organization has become after SAP SuccessFactors HCM implementation."

"Using SAP SuccessFactors HCM analytics and insights helps my customers in data-driven decision-making."

"The feature I appreciate the most about this solution is the integration with SAP S/4HANA system."

Cons

"Personio is not scalable as an ATS, and I struggle to work with it."

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"The SAP SuccessFactors HCM has room for improvement in terms of product development nimbleness. Additionally, the speed of the application platform occasionally reduces, primarily due to data center related issues."

"The main area for improvement would be implementing a better pricing model. It is expensive, and with people discussing Workday more frequently, SAP needs to compete by becoming more free-flowing and dynamic compared to traditional SAP systems."

"The pricing of the solution is very high concerning pricing, setup cost, and licensing of this tool."

"It is very difficult to purchase SAP SuccessFactors HCM over here for smaller or medium-sized organizations, mainly because of the price."

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Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot provide information about the setup costs as I am not responsible for the financial aspects.

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What needs improvement with Personio?

The screening of candidates in the ATS part is quite complicated. In Greenhouse, you can have a CV of one person on one page at a time, zoomed in immediately for easy screening. In Personio, it req...

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What is your primary use case for Personio?

I'm a consultant, so I do in-house recruiting, embedded recruiting for various clients, and one of my clients is using Personio as their ATS, so that's how I work with it. As a recruiter, I primari...

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What is your experience regarding pricing and costs for SAP SuccessFactors HCM?

The pricing of SAP SuccessFactors HCM is a bit expensive; its HCM without SuccessFactors was reasonable when it was on-site, but SuccessFactors is very expensive. On-premise HCM was good regarding ...

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What needs improvement with SAP SuccessFactors HCM?

Pakistani policies need most of the customizations for SAP SuccessFactors HCM. I don't think Pakistanis should improve; our systems are not right. We should improve, not SAP. There should be some a...

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What is your primary use case for SAP SuccessFactors HCM?

I researched SAP SuccessFactors HCM products on your website. I was the project manager for the implementation of SAP SuccessFactors HCM in my university. The implementation partner was Telemarks. ...

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Comparisons

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Compared 21% of the time

Workday vs Personio

Compared 16% of the time

UKG vs Personio

Compared 13% of the time

SAP SuccessFactors vs Personio

Compared 11% of the time

HiBob vs Personio

Compared 11% of the time

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Compared 28% of the time

Oracle HCM Cloud vs SAP SuccessFactors HCM

Compared 27% of the time

DarwinBox vs SAP SuccessFactors HCM

Compared 13% of the time

Workday vs SAP SuccessFactors HCM

Compared 13% of the time

BambooHR vs SAP SuccessFactors HCM

Compared 10% of the time

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Product Reports

Buyer's Guide

Cloud HCM

January 2026

Download Personio product report

Buyer's Guide

SAP SuccessFactors HCM

January 2026

Download SAP SuccessFactors HCM product report

Overview

Personio is one of the fastest-growing HR software providers for small and midsize companies. Recruit, manage, pay and develop your employees - this software does it all! Personio becomes your HR cockpit: Access all people data at the push of a button and automate all your HR processes along the employee lifecycle.

Personio

SAP SuccessFactors HCM provides cloud-based HR solutions covering core HR, payroll, talent management, and more. This suite helps organizations remain agile by focusing on people-centric strategies and AI-powered decision-making tools.

SAP SuccessFactors HCM offers a full suite of HR management tools designed to enhance every HR aspect, from core HR and payroll to comprehensive talent management, sales performance, and workforce planning. As work dynamics shift, the emphasis on placing people at the core of strategic planning helps drive agility and informed decisions, fortifying growth within organizations.

What are the most valuable features of SAP SuccessFactors HCM?

Comprehensive Core HR: Streamlines HR processes, ensuring efficiency and compliance across HR tasks.
Payroll Management: Delivers accurate and timely payroll processing, adaptable to diverse needs.
Talent Management: Empowers nurturing and development of talent, enhancing employee engagement.
People Analytics: Provides actionable insights into workforce trends with advanced analytics.
Workforce Planning: Facilitates strategic planning by forecasting workforce requirements effectively.

What benefits and ROI should be evaluated in SAP SuccessFactors HCM reviews?

Increased Agility: Ability to adapt quickly to changing business environments with flexible HR solutions.
Data-Driven Decision Making: Leveraging AI to make informed HR decisions that support growth.
Scalable Growth: Supports both current needs and future expansion with robust HR capabilities.
Enhanced Employee Engagement: Focus on employee needs leading to improved morale and productivity.

SAP SuccessFactors HCM sees extensive adoption across industries like retail, healthcare, and finance, where managing a diverse workforce and ensuring regulatory compliance are paramount. The suite’s adaptability to industry-specific requirements exemplifies its practical application in different sectors.

SAP

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

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Buyer's Guide

Personio vs. SAP SuccessFactors HCM

December 2025

Free Report: Personio vs. SAP SuccessFactors HCM

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