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Office 365 vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Office 365
Average Rating
8.4
Number of Reviews
98
Ranking in other categories
Content Collaboration Platforms (2nd)
SharePoint
Average Rating
7.8
Reviews Sentiment
6.9
Number of Reviews
160
Ranking in other categories
Enterprise Content Management (1st), Web Content Management (2nd), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

While both are Messaging and Collaboration solutions, they serve different purposes. Office 365 is designed for Content Collaboration Platforms and holds a mindshare of 6.3%, down 6.5% compared to last year.
SharePoint, on the other hand, focuses on Enterprise Content Management, holds 16.6% mindshare, down 20.6% since last year.
Content Collaboration Platforms
Enterprise Content Management
 

Featured Reviews

Minos Pitsillides - PeerSpot reviewer
Excellent technical support, easy to install, but the price, while affordable, could be improved
Office 365 is scalable, but it is dependent on the situation. We don't have a problem with it from an organizational standpoint. They started with 100 employees and then added another 500 after six months, for a total of 600 employees. The setup of new users, new emails, and new applications to be assigned to the new users is straightforward. They also provide the PowerShell command, which they provided more, development type, like, for example, you can create users, not manually, but through a script that can create users, for example, 100 users in two, three minutes, and you don't do it manually. They're fantastic. My portfolio contains approximately 50 companies. Office 365 is our primary platform for the 50 companies. I only have one on G Suite, and the majority of them will be migrating from G Suite to 365 in the coming month.
Sanil Paul - PeerSpot reviewer
Streamlined collaboration through seamless integration and customization
I have been an administrator for SharePoint and have used it as an end-user for document storage. Predominantly, I've been involved in administration SharePoint helps a lot since we've moved from using it directly to using it as a backend for Teams, which makes collaboration easier. It supports…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"If you have a global solution, you can go from one product to the other very easily. And then you can share data between all the different tools of Office which is good because participation and sharing is very good. That's the most important aspect of Office 365."
"The most valuable feature is the integration with OneDrive, which has allowed us, a small business, easy access to a cloud environment, with no need to back up the data from five different computers."
"It's inexpensive to license."
"There are no more server and hardware operational costs and downtime, updates, etc. for all the workloads available. Newer features and updates are available immediately. Can be managed from a single web interface. Cloud-based, so same experience for all users, regardless of location."
"My primary use case is for preparing presentations to teach, often on PowerPoint."
"The product helps us be more efficient. It helps us to have a standardized way of doing things."
"It has more features than somebody would expect, and it is worth taking a deeper look into the features available."
"The cloud service and Skype are the most valuable features."
"This solution has helped us with the categorization, organization, management, discovery, and delivery of program and project related information."
"Helps with document collaboration and workflow."
"It facilitates collaboration and the ability to create custom workflows."
"What I like about SharePoint is that they keep up with a lot of updates, and they bring out new features. I also like that the system is integrated with the Microsoft 365 suite of apps."
"It allows for simultaneous users to be on it."
"SharePoint is a ten out of ten solution."
"Our staff found it simpler, as they did not have to work within a classification system."
"SharePoint is smooth and easy to use for editing, updating, and uploading files."
 

Cons

"The feature to convert PDF file to a Word document needs improvement as well as the feature to save the file automatically when typing, without using the save command."
"Normally, they have a way to work with specific developments, and I think they shouldn't allow the partners to make some changes they have made. When I have a client with a lot of changes, we have a problem with that because there aren't rules to develop inside the ERP, so you can do anything."
"I started working a lot on Microsoft Teams and I find it a bit vast. It should be divided out a bit so that someone can use it for basic functionality, like audio, video, and calls. Then, if someone wants more advanced functionality for file sharing and team creation, and so on, they could use a separate app."
"The online applications have limited functionality compared to the local applications."
"I'm not sure if there are areas of improvement. For us, it's working quite well."
"The integration with mobile services is not so good. It's coming, but they could improve a lot."
"I would like to see the macro functionality in Excel made simpler."
"Microsoft Defender for Office 365 could use some customization, but this area for improvement is trivial."
"It should have a Google-caliber search ability and a model-based GUI."
"There's a challenge with desktop applications synchronizing with online documents in real-time. If someone is working on a document in the desktop version of Excel, for example, and someone else is editing the same document online, the changes won't sync immediately. That's the only real challenge we've encountered."
"The solution should improve its integration with other project management tools."
"It has worked very well for me. It seems like they've improved everything. I don't have any cons about it as such, but I don't think they have a talk-to-text, speech-to-text, or speech-to-type. That would be cool for accessibility."
"Make it more intuitive."
"The solution should be made more user-friendly for technical and business people."
"Allow more functionalities for the on-premise version. Do not force the move of content to a non-private cloud."
"SharePoint is not always intuitive to use and can be overwhelming for non-tech-savvy users."
 

Pricing and Cost Advice

"We have a license to use this solution. We have an E3 license which covers many different solutions."
"The price of Office 365 is very expensive."
"Good reporting and good value subscriptions for international calls."
"The pricing is not really high, but one can get the software with the license key for free."
"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."
"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."
"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."
"I think that we pay $9.99 USD per user, monthly."
"We have purchased add-ons to handle multiple site collections, form creation, and design."
"The data classification and search elements are cheap."
"The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good."
"Licensing can be by server or by seat."
"The product is reasonably priced."
"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
"The solution's pricing is relatively expensive because it's bundled with other products."
"The pricing is competitive."
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Comparison Review

it_user8925 - PeerSpot reviewer
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Educational Organization
77%
Computer Software Company
4%
Financial Services Firm
2%
Government
2%
Government
13%
Financial Services Firm
11%
Computer Software Company
10%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What is your experience regarding pricing and costs for Office 365?
I am not aware of the cost at work, but the cost for personal use has increased significantly and feels expensive.
What needs improvement with Office 365?
Moving from the original Outlook to Outlook 365 was problematic because I couldn't transfer a lot of my previous emails. This is an area where improvement is needed to make the transition smoother....
What is your primary use case for Office 365?
I use Office 365 ( /products/office-365-reviews ) strictly for sales. As a small office, we utilize products like Outlook and Word.
What is your experience regarding pricing and costs for SharePoint?
With SharePoint, we save by not needing multiple external licenses. Unlike Drupal ( /products/drupal-reviews ), all necessary applications are included in the Microsoft license, making it cost-effe...
What needs improvement with SharePoint?
When working on a website with SharePoint Online, not many people can edit simultaneously. If I am editing one section, my colleague cannot edit it at the same time. A chat support or chatbot featu...
 

Comparisons

 

Also Known As

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

Me & the Bees Lemonade
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Find out what your peers are saying about Office 365 vs. SharePoint and other solutions. Updated: March 2020.
850,491 professionals have used our research since 2012.