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Dropbox vs Office 365 comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Dropbox
Ranking in Content Collaboration Platforms
1st
Average Rating
8.2
Reviews Sentiment
7.6
Number of Reviews
90
Ranking in other categories
Cloud Storage (5th)
Office 365
Ranking in Content Collaboration Platforms
9th
Average Rating
8.6
Number of Reviews
86
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2025, in the Content Collaboration Platforms category, the mindshare of Dropbox is 7.7%, down from 12.2% compared to the previous year. The mindshare of Office 365 is 6.3%, down from 6.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Edgar  Paez - PeerSpot reviewer
Work from anywhere and backup easily while being practical
I recommend Dropbox, yet not for all of the features it has. I am a basic user. In a personal mode, we have about 100 employees, and maybe 20 of them use Dropbox as a personal backup system. ShareFile is more secure than Dropbox. Five years ago, ShareFile was qualified as having better security control, access privilege management, and version control recovery, among many features that we were using for private documentation. Overall, I would rate Dropbox an eight out of ten.
Minos Pitsillides - PeerSpot reviewer
Excellent technical support, easy to install, but the price, while affordable, could be improved
Office 365 is scalable, but it is dependent on the situation. We don't have a problem with it from an organizational standpoint. They started with 100 employees and then added another 500 after six months, for a total of 600 employees. The setup of new users, new emails, and new applications to be assigned to the new users is straightforward. They also provide the PowerShell command, which they provided more, development type, like, for example, you can create users, not manually, but through a script that can create users, for example, 100 users in two, three minutes, and you don't do it manually. They're fantastic. My portfolio contains approximately 50 companies. Office 365 is our primary platform for the 50 companies. I only have one on G Suite, and the majority of them will be migrating from G Suite to 365 in the coming month.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is straightforward and works seamlessly."
"The solution is easy to use."
"It ensures all our staff are using the current version of our documents."
"For me, the biggest thing is version history. I can easily go back and view older versions."
"It's very easy to use and quite accessible for everybody."
"Dropbox is an easy-to-use solution that has good stability."
"I like the synchronization, and the integration with Microsoft Office is good."
"The product's most valuable feature is storage."
"OneNote is the feature I use the most. We also frequently use the Power Apps features."
"The way the ERP presents information for the user is very good."
"If you have a global solution, you can go from one product to the other very easily. And then you can share data between all the different tools of Office which is good because participation and sharing is very good. That's the most important aspect of Office 365."
"As an email provider, I believe Office 365 is the best email provider."
"It has more features than somebody would expect, and it is worth taking a deeper look into the features available."
"The most valuable feature is Microsoft Exchange."
"There are no more server and hardware operational costs and downtime, updates, etc. for all the workloads available. Newer features and updates are available immediately. Can be managed from a single web interface. Cloud-based, so same experience for all users, regardless of location."
"The most valuable features of Office 365 are Word, PowerPoint, Excel, and Teams. Teams helped us to collaborate more through its call and document sharing features."
 

Cons

"I think the product's interface is an area of concern since it has been changed for a long time and can be considered for improvement."
"DropBox is a little more complicated to scale up than OneDrive. It isn't as seamless to scale up storage or change the number of users. We have two or three users in Mumbai, and we don't plan to add more."
"It is difficult to set up. I'd rate the solution maybe a six or seven out of ten."
"For us, storage is an issue. The free version is too small in terms of the amount of storage on offer."
"Dropbox could improve by increasing its storage."
"One area of improvement would be to allow multiple users to edit a file simultaneously and see edits in real time, similar to OneDrive."
"I would like to see integration with Office products, it would be very helpful."
"While I feel the price being charged to be reasonable, it should either be more cost-effective or account for an increased amount of storage space."
"The security should be improved."
"I started working a lot on Microsoft Teams and I find it a bit vast. It should be divided out a bit so that someone can use it for basic functionality, like audio, video, and calls. Then, if someone wants more advanced functionality for file sharing and team creation, and so on, they could use a separate app."
"Using Office 365 is not that flexible on some mobile devices, like Android."
"Microsoft Word is a little bit left behind regarding the tools it has."
"We have had some connectivity issues."
"The integration with mobile services is not so good. It's coming, but they could improve a lot."
"Normally, they have a way to work with specific developments, and I think they shouldn't allow the partners to make some changes they have made. When I have a client with a lot of changes, we have a problem with that because there aren't rules to develop inside the ERP, so you can do anything."
"I'd like to see them add more features in the future in order to continue to advance the product."
 

Pricing and Cost Advice

"A basic version of Dropbox is available for free with a paid subscription from Microsoft."
"Dropbox could be less expensive, and I pay monthly."
"Dropbox is one of the cheapest tools in the market."
"It has some free features, but for some of the features, you need to pay. If you need more storage, then you need to pay. Its licensing probably is on a monthly basis."
"The product is free up to a certain limit."
"The subscription could be cheaper."
"The solution does not come with a licensing cost."
"A bigger discount for existing users would be appreciated."
"We have a license to use this solution. We have an E3 license which covers many different solutions."
"Good reporting and good value subscriptions for international calls."
"The pricing is not really high, but one can get the software with the license key for free."
"The pricing is good for all the features that we receive, e.g., Skype for Business."
"Licensing fees are paid on a monthly basis, or we prepay them."
"Licensing, billing, and accounting are available from the management interface."
"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."
"I think that we pay $9.99 USD per user, monthly."
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Top Industries

By visitors reading reviews
Educational Organization
66%
Computer Software Company
4%
Financial Services Firm
3%
University
3%
Educational Organization
78%
Computer Software Company
4%
Financial Services Firm
2%
Government
2%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Dropbox?
For me, the biggest thing is version history. I can easily go back and view older versions.
What needs improvement with Dropbox?
I would like to have a document flow. Sharing documents with other people in the same division or department and being able to work without downloading the file would be ideal. Working online would...
What is your experience regarding pricing and costs for Office 365?
I am not aware of the cost at work, but the cost for personal use has increased significantly and feels expensive.
What needs improvement with Office 365?
Moving from the original Outlook to Outlook 365 was problematic because I couldn't transfer a lot of my previous emails. This is an area where improvement is needed to make the transition smoother....
What is your primary use case for Office 365?
I use Office 365 ( /products/office-365-reviews ) strictly for sales. As a small office, we utilize products like Outlook and Word.
 

Comparisons

 

Also Known As

No data available
Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1
 

Overview

 

Sample Customers

Vita Coco, BCBGMAXAZRIA Group, Centric Project, Kayak, FourSquare, Asana, Huge Adversting , USA Gymnastics, Appen, Valliant, Radio Lab
Me & the Bees Lemonade
Find out what your peers are saying about Dropbox vs. Office 365 and other solutions. Updated: April 2025.
849,686 professionals have used our research since 2012.