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KeyedIn Projects vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Management Software
32nd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Portfolio Management (16th)
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
85
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of March 2026, in the Project Management Software category, the mindshare of KeyedIn Projects is 1.0%, up from 0.5% compared to the previous year. The mindshare of Microsoft Project is 2.8%, down from 8.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Microsoft Project2.8%
KeyedIn Projects1.0%
Other96.2%
Project Management Software
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"The reporting features are quite strong. Being able to do team reports and find out what work is pending, what work needs to be done are key in my day-to-day management of the team. The earned value analysis capabilities and critical path capabilities inside the tool help me make sure that I'm keeping the projects on track."
"The most valuable features of Microsoft Project are you can create critical paths pretty easily, and you can import from an Excel spreadsheet to your task list as you create it during your working sessions with your team."
"Microsoft Project is one of the only solutions you can use in just about any industry. It's difficult to do that with most other project management tools. There is a lot of flexibility within the product assets. Most sectors can utilize Microsoft Project successfully because it doesn't have any generic adapters."
"Microsoft Project's integrated timeline is tied to the project plan almost seamlessly, and you add whatever action item or milestone you choose. All you have to do is set up a column and click on the timeline. It will automatically put it in there and allow you to choose the type, whether it's a bar or if it's a milestone, just pointing out that single milestone"
"The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve."
"We value all the features. Previously, we used Jenkins for similar purposes, but Microsoft Projects works fine. We're looking to improve integration with different clusters on production and automate various aspects of software development. This includes integration for alerting, monitoring, and pricing purposes, among other things."
"The solution is stable."
"The standard project planning features and charts are most valuable."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"There have been some drawbacks with customization. Some users want it to be an automation tool."
"I would like Microsoft Project to better align with our business needs, with improved consultant support for setup and integration features that show all relevant aspects at the top level."
"Microsoft Project should include more visualization, queries to filter out data, and more reporting structures."
"It would be ideal if the solution integrated more with Azure DevOps and other work management platforms like Jira."
"The online version of Microsoft Project lacks some functionality compared to the on-premises version."
"What could have been better is the integration with Office 365 so that if you're discussing a project on Teams or there's an email related to the project, it can be tagged to the project in Microsoft Project. That functionality is currently not there."
"Time-based planning becomes very difficult because the big projects every task is related to each other, if you change some processes a little bit, every detail is changing."
"I would like to have more access to templates and tools that could be used to teach project management best practices."
 

Pricing and Cost Advice

Information not available
"We have to pay for a yearly license for Microsoft Project."
"The solution has a decent annual license subscription cost, which is not high."
"Microsoft Project is an expensive solution."
"You do not have to invest much in terms of configuring this solution to suit your needs."
"The licensing model is somewhat complex."
"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."
"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."
"The license is a one-time payment but it is expensive."
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Top Industries

By visitors reading reviews
Construction Company
22%
Energy/Utilities Company
14%
Comms Service Provider
8%
Manufacturing Company
8%
Manufacturing Company
10%
Aerospace/Defense Firm
9%
Construction Company
9%
Government
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise41
 

Questions from the Community

Ask a question
Earn 20 points
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project and other solutions. Updated: March 2026.
885,311 professionals have used our research since 2012.