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KeyedIn Projects vs Microsoft Project comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Management Software
27th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Portfolio Management (15th)
Microsoft Project
Ranking in Project Management Software
8th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
86
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2026, in the Project Management Software category, the mindshare of KeyedIn Projects is 1.0%, up from 0.9% compared to the previous year. The mindshare of Microsoft Project is 2.0%, down from 5.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Microsoft Project2.0%
KeyedIn Projects1.0%
Other97.0%
Project Management Software
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"It is a practical and useful tool which benefits both us and our clients."
"The tool helps us to check milestones. After doing tasks, our team updates them. Regarding functionalities in Microsoft Project, the number one feature is reminders. With so many projects, sometimes you forget; some projects might slip up or disappear. This feature is very useful."
"The user interface is very clean."
"It is easy to use and pretty intuitive. User interfaces have stayed the same for the most part for the last 20 years. So, there is a familiarity."
"The most valuable feature of the solution is planning."
"We love, in general, the usability and the user interface; it's quite intuitive and easy to use."
"With well-constructed templates that include milestones that allow upper management to effectively measure progress, the dependencies between project and external activities that often diminish project success can be mitigated."
"It is easy to check project costs in the solution."
"The most valuable feature of this solution is time management."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"I am not that close to it anymore, but I know that there were some cut and paste issues when we were trying to move one group of roles to another, and they used to muck up the interdependencies between the tiers, rows, and other things."
"The licensing cost is expensive and has room for improvement."
"We'd like to have more resource allocation and monitoring features."
"The new version has made it a bit more complicated."
"The scalability is co-dependent on the stability of the product. We have 4000 users, and at times the product is slow."
"What could have been better is the integration with Office 365 so that if you're discussing a project on Teams or there's an email related to the project, it can be tagged to the project in Microsoft Project. That functionality is currently not there."
"The tool's deployment is complex. Integration and automation also need to be improved."
"If Project had a better mechanism to allow those who are not the project manager to see their own work tasks, that would be of help or of value to us."
 

Pricing and Cost Advice

Information not available
"The solution has a decent annual license subscription cost, which is not high."
"Pricing-wise, I rate the solution a seven out of ten since I feel it is a bit costly."
"It probably was $30 per license on a monthly basis. There is no additional fee."
"I rate Microsoft Project's pricing a five out of ten."
"You do not have to invest much in terms of configuring this solution to suit your needs."
"The license is a one-time payment but it is expensive."
"I do not remember the exact cost we paid but usually, they charge per user per month."
"The pricing is based on a licensing model and is reasonable."
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Top Industries

By visitors reading reviews
Construction Company
22%
Comms Service Provider
11%
Financial Services Firm
9%
Manufacturing Company
9%
Construction Company
13%
Manufacturing Company
12%
Financial Services Firm
10%
Outsourcing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise16
Large Enterprise42
 

Questions from the Community

Ask a question
Earn 20 points
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
What needs improvement with Microsoft Project?
I am not expert enough to explain areas of improvement for Microsoft Project because I have not explored it extensively or used it enough, so I am not the right person to comment on this. I have no...
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project and other solutions. Updated: September 2026.
915,341 professionals have used our research since 2012.