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Box vs Egnyte vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Mindshare comparison

Enterprise Content Management Market Share Distribution
ProductMarket Share (%)
Box4.2%
SharePoint15.1%
OpenText Documentum Content Management10.6%
Other70.1%
Enterprise Content Management
Content Collaboration Platforms Market Share Distribution
ProductMarket Share (%)
Egnyte5.3%
Dropbox Business - Enterprise10.1%
Microsoft OneDrive for Business9.4%
Other75.2%
Content Collaboration Platforms
Enterprise Content Management Market Share Distribution
ProductMarket Share (%)
SharePoint15.1%
OpenText Documentum Content Management10.6%
OpenText Content Management10.1%
Other64.2%
Enterprise Content Management
 

Featured Reviews

Parthasarathy Chellapillai - PeerSpot reviewer
Used for data storage and data collaboration, but its data security could be improved
If I have restricted access within an organization by keeping the data in Box, there are other applications through which I can barge into the data. If anyone wants to keep a file restricted to four people, I can access it because it's available in the cloud. I can directly access the file and pull in the data by entering the file's name. Someone from outside the organization can't access it. However, someone from within the organization who is not supposed to access the data can access it, provided it is in Box. Box is almost like a folder structure outside your system. The solution uses the cloud, and you don't need any separate storage in your system. Even if your system crashes down, the data will be saved. Overall, I rate the solution a six out of ten.
Jonathan Songoni - PeerSpot reviewer
A great solution for uploading files with good protection and security features
We use this solution to upload our files according to our activities for the project. All the files we create are uploaded or saved on Egnyte Connect to protect and securitize them Egnyte Connect is a great application to save files. All files are secure and available. If we are connected, we can…
Madhur D'silva - PeerSpot reviewer
Collaborative work benefits while user-friendliness challenges persist
The most valuable feature of SharePoint is its user interface, which is very easy to use. I do not have to be very technical to use it. Its rights management capabilities and ability to restrict access to certain people are also very useful. Furthermore, I can access SharePoint from any device, whether it is a phone or laptop, which is very convenient.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"You can upload your bin, upload your files quickly, and download your files quickly. It provides a lot of other alternatives."
"I like the ease of use."
"The interface is very good."
"Using Box for cloud storage allows us to focus on the service and maintaining infrastructure."
"Sharing and collaborating across files and folders has been a massive game changer."
"Box is extremely stable, they have not been hacked or lost any data in the past seventeen years. I am very impressed with it."
"We can provide controlled access to documents using the product."
"Box is very simple and effective, so I prefer Box."
"It is a good storage solution."
"It provides a way to granularly choose which folders from the internet you want to sync to your computer. It is really useful for people who are working on teams that are working with files that are frequently changing. You can go in and pretty clearly see what changes have been made. It gives you a constant feed."
"It's easy to move files around, even to, for example, SharePoint."
"It is scalable and stable."
"Egnyte Connect is a great application to save files."
"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."
"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic."
"Information is now available instantly to managers on all devices."
"Our staff found it simpler, as they did not have to work within a classification system."
"There is not just one valuable feature; it is all of them working together."
"What I like about SharePoint is that they keep up with a lot of updates, and they bring out new features. I also like that the system is integrated with the Microsoft 365 suite of apps."
"We can now share to team members by MS Teams and assign planners to follow and update statuses in a single platform."
"The security feature is valuable."
"For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature."
"The ability to take Excel files and make them dynamic SharePoint lists with instant reporting capabilities has been a major benefit."
 

Cons

"With OneDrive, you can continuously save your files over a Box folder. That is something I wish we could have."
"I find their API to be quite complex and it could be more straightforward."
"Collaborative editing was challenging if multiple people were in a document at once."
"One thing that Box would benefit from is a records management component."
"If there was a plugin that added some sort of toolbar in Office, that would be great."
"In future releases, there could be encryption, to have better security."
"They could integrate better with other platforms."
"If you want to delete something in Box, you have to do it manually, one by one. That was my recent experience. They might have a bulk delete, but I could not find that option. If you want to delete something, you have to go to each and every file and delete it."
"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."
"As of right now, I have everything that I and my team need."
"The issue of my authorization token expiring pretty quickly was pretty annoying. On pretty much every update, it would expire on every computer. On every computer update, at the first opportunity, it would expire. When my computer got updated or the authorization got cut, my saved drives would get messed up. So, I had to reconnect them all. I was never able to set up a useful drive system with my local computer with Egnyte Connect. It would be a big improvement if there was a cached system so that when it loses connection, it can still save what kind of connections were set up, and when it reconnects, it repopulates all those. I don't know if that's even possible, but that's the feature I'd want."
"You cannot delete a file when you have uploaded it in error."
"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."
"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."
"During uptime under our network, it is hard to find info when content is hefty."
"We'd like to be able to upload from MS Excel to deploy tasks and use drop-down lists to collect further information."
"The web parts in SharePoint could be more intuitive for end users."
"There's room for improvement in the search functionality, although it has matured significantly over the years."
"Annoyingly, many new Office 365 apps always end up being only US locale for the first year of their life. Microsoft needs to realise that most of their customers are not in the USA."
"The technical support from Microsoft for SharePoint is often slow and rated a three out of ten."
"SharePoint designer workflows can be buggy sometimes without any apparent reason."
"The solution should be made more user-friendly for technical and business people."
 

Pricing and Cost Advice

"We are using the free version of the solution. There is a free version and monthly and yearly subscriptions available."
"The pricing may seem steep at first, but delve into the features and you'll soon realize it is incredible value for what you get."
"My organization pays for the license."
"It is expensive per head, as you need the enterprise license to get full security and tools. So negotiate a discount!"
"I believe Box is cheaper than SharePoint."
"A business account has a minimum of three users. If you are more than three people in-house, go for the Enterprise version. All the external users are free of charge."
"I have to pay for Box. It could be a little cheaper. On a scale from one to ten, I would give the pricing a five."
"There's a free version that allows you to use it with almost full-feature access. Even in the free version, it gives you all you need."
"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."
"I do not have experience with the pricing of this solution."
"They are about an eight in comparison to other similar products."
"Licensing can be by server or by seat."
"For this type of solution, it is not wise to buy it without Software Assurance."
"The cost is expensive, but worthwhile."
"The pricing is competitive."
"The data classification and search elements are cheap."
"Any extended support from Microsoft is expensive."
"We have purchased add-ons to handle multiple site collections, form creation, and design."
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Comparison Review

it_user8925 - PeerSpot reviewer
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Financial Services Firm
10%
Computer Software Company
7%
Government
7%
Healthcare Company
6%
Computer Software Company
12%
Construction Company
11%
Financial Services Firm
10%
Real Estate/Law Firm
7%
Government
13%
Financial Services Firm
9%
Computer Software Company
9%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business16
Midsize Enterprise9
Large Enterprise27
By reviewers
Company SizeCount
Small Business4
Midsize Enterprise1
Large Enterprise2
By reviewers
Company SizeCount
Small Business79
Midsize Enterprise37
Large Enterprise80
 

Questions from the Community

What do you like most about Box?
The solution is used for data storage and any kind of visualization.
What is your experience regarding pricing and costs for Box?
I was not involved in discussions about paying for Box, so I cannot provide specifics about pricing.
What needs improvement with Box?
Collaborative editing was challenging if multiple people were in a document at once. The installation procedure was t...
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What is your experience regarding pricing and costs for SharePoint?
As SharePoint is part of the Microsoft 365 suite, the pricing is acceptable.
What needs improvement with SharePoint?
Not with SharePoint specifically, but overall with the software or tools from Microsoft, I think there are areas that...
 

Comparisons

 

Also Known As

No data available
No data available
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc
M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
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