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Box vs Egnyte vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Mindshare comparison

Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
Box3.7%
SharePoint11.6%
OpenText Content Management8.0%
Other76.7%
Enterprise Content Management
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
Egnyte5.2%
Office 3659.9%
Google Workspace8.9%
Other76.0%
Content Collaboration Platforms
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
SharePoint11.6%
OpenText Content Management8.0%
Alfresco7.6%
Other72.8%
Enterprise Content Management
 

Featured Reviews

Ahmed Rashad - PeerSpot reviewer
Senior Projects Manager at Tech-hub
Team collaboration has improved through shared access and real-time synchronization
I find the synchronization feature most valuable in Box. When I use multiple devices, it syncs them together and gives excellent results. I can assess the benefits of Box's file sharing. Box's integration with third-party apps is valuable, especially with Outlook. Box has helped my team's productivity by being very helpful with team collaboration when we are sharing certain shared documents between us. I mostly value Box's automation capabilities. They have helped optimize my business processes by saving time for sharing or sending files between the team. This gives us a shared workspace to work together on the same document or the same ideas. Box's security features have helped my organization meet compliance needs.
GG
Chief Operating Officer at Quarem
Fantastic for small businesses; the customer feedback has been great
From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic. For us, security was front and center. Usability was also important and took second place. Next, we asked "Is it simple and easy for anyone to quickly learn how to use it?" Egnyte Connect checked that box. Third place for us was price. We liked the fact that they charge on a monthly basis so there is not an annualized upfront fee that we pay.
reviewer2811600 - PeerSpot reviewer
SDE 1 at a educational organization with 501-1,000 employees
Centralized document governance has boosted collaboration and made knowledge sharing structured
SharePoint is a powerful platform, but there are a few areas where I think it could be improved, such as user experience. For new users, the interface and navigation can feel quite complex, specifically when working with multiple sites and document libraries. Another improvement would be search functionalities. While it is good sometimes, it does not always return the most relevant result unless a document is very well-structured and tagged. Also, initial setup and customizations can be time-consuming and may require technical expertise, specifically when configuring workflows or permissions. From a modern development perspective, tighter and more seamless integrations with tools including Power Automate and better support for custom backend integrations through APIs could make it more efficient. Overall, simplifying usability and enhancing search and integration capability would make SharePoint even stronger. One additional area I would appreciate improvement would be performance and responsiveness, especially when dealing with a large document library. Sometimes loading or navigating through large datasets can feel quite slow. Another aspect is permissions management. While it is very powerful, it can become complex to manage at scale, specifically when there are multiple levels of access across teams and projects. Improving developer experience would also be beneficial. Making customization, API integrations, and extensions more straightforward would help teams, especially backend developers, leverage SharePoint more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Most of the time, they are running a free 50GB for life promotion, which is a pretty good deal."
"Simple file sharing and sync for internal and external customers."
"We can provide controlled access to documents using the product."
"Box is very realistic when it comes to sharing capabilities."
"They're the most compliant company we've ever encountered."
"Some units have migrated their content and processes from on premises storage to Box, saving money and time, and putting the power of collaboration into the hands of the users instead of requiring admin intervention."
"For basic file storage and a little collaboration, the product is fine."
"Box is extremely stable, they have not been hacked or lost any data in the past seventeen years."
"Egnyte Connect is a great application to save files, as all files are secure and available, and any authorized person can access and download the files from anywhere with an internet connection."
"It's easy to move files around, even to, for example, SharePoint."
"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software."
"If you're looking for a solid cloud DFS solution, I would highly recommend Egnyte."
"It provides a way to granularly choose which folders from the internet you want to sync to your computer, and it is really useful for people who are working on teams that are working with files that are frequently changing."
"Egnyte Connect is a great application to save files."
"It centralizes the documentation in one area."
"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."
"Staff training is reduced because learning basic SharePoint is not as complicated as an EDRMS."
"The ability to take Excel files and make them dynamic SharePoint lists with instant reporting capabilities has been a major benefit."
"For any organization with more than one person in it, if they are trying to organize things to let people in the company know what others are doing, then this solution is good for them."
"SharePoint has streamlined many processes and has provided additional organization for our company."
"Compared to other products, SharePoint is not only a content manager, but a wider product, like enterprise content management."
"Combined reports and data with timeline tracking, better than looking into three systems to find the full picture."
"Single window information sharing."
"Competitors are solidly in the market who offer better workflow, security, governance and collaboration."
 

Cons

"The Search functionality needs to be more robust and behave like Google Search."
"If you want to delete something in Box, you have to do it manually, one by one."
"The room for improvement is in the area of integrations. They need to establish more integrations, especially with Office 365 and Outlook."
"With OneDrive, you can continuously save your files over a Box folder. That is something I wish we could have."
"Box Sync is still a bit buggy and it is difficult to get used to not being able to organize your view of folders as it is determined by the owner of the folder."
"I find their API to be quite complex and it could be more straightforward."
"They could integrate better with other platforms."
"My biggest problem with Box.net is the lack of a free desktop syncing feature."
"With Egnyte Connect, you cannot delete a file when you have uploaded it in error, which needs improvement."
"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."
"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."
"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."
"You cannot delete a file when you have uploaded it in error."
"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit."
"As of right now, I have everything that I and my team need."
"I was never able to set up a useful drive system with my local computer with Egnyte Connect."
"Initial setup was complex for IT resources with a non-SharePoint background."
"The company also needs to make sure that their policies are dictating how information is stored and used, instead of letting SharePoint take control."
"Setup was complex. We needed to design governance and implementation architecture before deployment."
"Microsoft support could be better, especially for enterprise troubleshooting. They require a lot of logs and often rely on online support, which does not meet customer expectations."
"SharePoint Online could improve the user interface and when modifying any of the user interfaces can be challenging. Additionally, there are challenges with the detail in the analytics user interface and the overall customization could improve."
"SharePoint is not always intuitive to use and can be overwhelming for non-tech-savvy users."
"Annoyingly, many new Office 365 apps always end up being only US locale for the first year of their life. Microsoft needs to realise that most of their customers are not in the USA."
"Using SharePoint is difficult."
 

Pricing and Cost Advice

"There's a free version that allows you to use it with almost full-feature access. Even in the free version, it gives you all you need."
"It is expensive per head, as you need the enterprise license to get full security and tools. So negotiate a discount!"
"Box's pricing is excellent."
"They are very price competitive when pushed. Initially, they come out with a standard list price, but they are willing to be very competitive. The Box price was pretty much equal to or lower than the Citrix price, and Box has more features."
"Box needs to improve with their pricing in terms of licensing costs."
"My organization pays for the license."
"Our pricing and licensing is excellent. I'd tell all Higher Ed customers to talk with Internet2 for excellent pricing and support."
"I believe Box is cheaper than SharePoint."
"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."
"I do not have experience with the pricing of this solution."
"The replacement costs for it are cheaper if you use only SharePoint."
"The cost is expensive, but worthwhile."
"The solution's pricing is relatively expensive because it's bundled with other products."
"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
"The platform has medium pricing."
"As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."
"For this type of solution, it is not wise to buy it without Software Assurance."
"Licensing can be by server or by seat."
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Comparison Review

it_user8925 - PeerSpot reviewer
Developer with 51-200 employees
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Financial Services Firm
10%
Manufacturing Company
8%
Government
7%
Construction Company
6%
Construction Company
14%
Computer Software Company
8%
Financial Services Firm
8%
Manufacturing Company
7%
Government
11%
Financial Services Firm
8%
Manufacturing Company
8%
Construction Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business17
Midsize Enterprise9
Large Enterprise27
By reviewers
Company SizeCount
Small Business4
Midsize Enterprise1
Large Enterprise2
By reviewers
Company SizeCount
Small Business80
Midsize Enterprise39
Large Enterprise81
 

Questions from the Community

What is your experience regarding pricing and costs for Box?
I found the pricing reasonable because when I was working for an IBM partner, Box was free for us. We did not go to p...
What needs improvement with Box?
I believe Box has a lot of features that put it in a good rank among the file-sharing apps. I would like to see featu...
What is your primary use case for Box?
I use Box, Delphi, and IBM FileNet. I worked for a software company as a project manager, and this experience include...
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What is your experience regarding pricing and costs for SharePoint?
I do not know the difference between the prices of the two solutions; I did not work on this project.
What needs improvement with SharePoint?
It is not really better; we use the same solution as before with Google Drive and the Google App solution. Sometimes ...
What is your primary use case for SharePoint?
I create a data warehouse and establish a link between different applications. For data exchange, the vendor is Oracle.
 

Comparisons

 

Also Known As

No data available
No data available
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc
M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
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