Asana vs comparison

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Comparison Buyer's Guide
Executive Summary

We performed a comparison between Asana and based on real PeerSpot user reviews.

Find out in this report how the two Project Portfolio Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.
To learn more, read our detailed Asana vs. Report (Updated: November 2022).
656,862 professionals have used our research since 2012.
Q&A Highlights
Question: What project management/portfolio management program would you recommend?
Answer: Hi Netanya, for complez projects I recommend Basecamp or Microsoft Project, but for small or low complexity projects I suggest Trello. Best regards.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
"This solution is easier and faster to use compared to Jira. It's not very structured and you can add sub-tasks and issues easily.""It has helped our departments maintain visibility.""Stable Kanban style tool for collaboration and task management. It runs smoothly and has a straightforward setup.""The most valuable feature of Asana is the tracking of comments and documents in one place.""The solution appears to be quite stable.""Asana allows you to create your own project with sub sections with subtasks that can be assigned. The feature I really love is that you can tag people to notify them that there has been progress on a project as well as add attachments.""I like how easy it is to use the rules within Asana.""The initial setup is straightforward. It was just a few clicks to get started and to integrate Asana into our existing business system. It took 15 days to fully implement our projects using Asana."

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"Since Monday is so flexible, it allows us to maintain projects in our own way.""Performance has been good. Stability has been good.""Guest access for the client significantly increases their loyalty and understanding of the value of what we do for them.""The automations are fantastic for rewarding progress.""The automation makes moving items around the boards easier and saves us time.""Automations are the most useful aspect of the solution.""The handling and administration of are manageable even for beginners."" is easy to set up."

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"Their workflows and automation could use a big improvement. I don't even know if they have anything in that regard right now. I would really love to see a way where you can send custom alerts based on a task's completion or status change or an approval coming through. I would love to see a way to get some low-code functionality into Asana because right now, that is a big miss.""We have not used Asana on our private server. We have been using the cloud solution. We need an on premise solution for government agencies.""In Asana, there's no way to add a custom date field.""We'd like the capability to be able to set up weekly reminders.""It's hard to integrate Asana into other parts of the company workflow, so integration is an area for improvement.""If you have been using a tool like Jira for many years, it make time some time to get used to the minimalist layout in Asana.""We don't get enough notifications.""The stability of Asana is good. However, there are some issues with maintenance, when the solution is down. For example, there might be maintained for a few hours where we cannot use the solution."

More Asana Cons →

"Monday is one of the more expensive tools available.""The site could load a bit faster.""I'm unable to send messages or update any projects from my tablet or cell phone which makes it hard when you are in the field all day and can't be at your desk.""The product could have more templates.""Maybe they could improve a bit more on how to connect with other apps - especially for CRMs like Hubspot.""They need to improve the user interface of the automation/integrations.""It would be great to have more options on the form for external use, and an easier exporting option for client answers (rather than copying and pasting from each section).""There are so many bells and whistles that I don't feel like I'm using Monday to its full potential."

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Pricing and Cost Advice
  • "It has a free version."
  • "There is a free version of Asana, but we use the paid version to receive all the features we want. The overall price is reasonable."
  • "Its price is fair. Its licensing cost is cheaper than Microsoft Project. I would rate it a two out of five in terms of pricing."
  • "For what it brings to the table, I think Asana is fairly affordable. I would like to see the portfolio feature in our pricing plan, but other than that, it's definitely pretty good."
  • "We're on the business tier, which is $25 a month if you're on an annual contract. It's $31 if you're on a month-to-month contract. In my experience, there are no hidden costs with Asana. I know Smartsheet has these add-ons that you can buy, which is an additional cost, but Asana doesn't have any add-ons that I know of. When you're trying to scale the product and want to add users, you have to do it in buckets of five. This is also something to consider."
  • "This solution is reasonably priced."
  • "The price of the solution is reasonable."
  • More Asana Pricing and Cost Advice →

  • "I wasn't involved with the licensing, but I believe it's negotiable."
  • "The solution is quite inexpensive. For example, we pay $8,500 for 75 users. It's somewhere around $100 a user, approximately."
  • "The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."
  • "Fees are paid monthly per user."
  • "The price is reasonable for the number of users we have."
  • "I am using its free version."
  • "We tell others it's about $2200 for a ten-person plan and it can be adjusted; it's easy to scale."
  • More Pricing and Cost Advice →

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    Answers from the Community
    Netanya Carmi
    José Raúl Páramo Robben - PeerSpot reviewerJosé Raúl Páramo Robben
    Real User

    Hi Netanya, for complez projects I recommend Basecamp or Microsoft Project, but for small or low complexity projects I suggest Trello. Best regards.

    Mir Nayeem Ul Haq - PeerSpot reviewerMir Nayeem Ul Haq
    Real User

    Hi Netanya,

    Trello is a simple and effective project management tool that is easy to use and has a variety of features that can help you manage your projects effectively. Asana is a more comprehensive project management tool that has more features and is more complex to use. is a project management tool that is designed to be used by teams, and has features that allow for collaboration and communication within teams.

    But, I would recommend Trello, because it is a simple and effective project management tool. It is easy to use and has a variety of features that can help you manage your projects effectively.

    Islam Bayraktar - PeerSpot reviewerIslam Bayraktar
    Real User

    Hi Netanya, 

    If you want to reach a quick-wins at the portfolio level with an intelligent algorithmic and automated approach please look at my favourite tool called Aangine. 

    It gives you capabilities to run multiple What-if scenarios at the portfolio level, considering various constraints on capacity, budgets, timing and prioritization. It helps PMOs/SPMs very quickly to perform risk & value analysis and run impacts analysis to see what happens if suddenly priorities/capacity/budget will be changed. Visibility on future horizons, possibly bottlenecks and risks gives you the opportunity to compare and run an intelligent algorithm to optimise your future portfolio within a new reality immediately. As an outcome, in the first couple of quarters, you will get significant results on your execution side of the way of working.

    Regarding the execution part of the delivery for the corporate customers, I would recommend Micro Focus PPM review.

    Kind regards,
    I. Bayraktar

    Jane Johnson - PeerSpot reviewerJane Johnson

    I’ve used Trello, Asana, and 

    My favorite by far is ClickUp due to following reasons:

    1. It’s inexpensive. 

    2. Support is great. 

    3. Very flexible - we do sprints with points and it’s great for this. 

    4. They are constantly launching new improvements. 

    5. Most important - my team loves ClickUp and actually uses it! We particularly like the goals feature.

    Justin Dillow - PeerSpot reviewerJustin Dillow
    Real User

    Jira is what we currently use and I have no complaints about it at all.  

    John Andrew Kossey - PeerSpot reviewerJohn Andrew Kossey
    Real User

    Since 1998 I have been using the Planisware project portfolio management solution for multiple pharma organizations. 

    The application initially had the esoteric name OPX2. For easier international name recognition, its name sensibly became Planisware in 2009 with the release of P5. Subsequent releases of Planisware P5 and Planisware P6 (or V6) and currently Planisware Enterprise (E7) have brought substantive improvements to the stakeholder community in user interface, capabilities, reporting, and performance. 

    Planisware documentation has evolved markedly with more frequent publishing of detailed functional guides, videos, and release notes, available online for customers and from within the application. For example, the fifth set of release notes for E7, specifically 7.0.4; March 2022, is 133 pages long. Planisware Academy is another tool for gaining proficiency with project and portfolio management. 

    What I especially enjoy with Planisware is unsurpassed flexibility for managing project activities--not just as list tables and Gantt charts, but also with Kanban cards, roadmaps, stage and gates, deliverables, ideas, etc. Modules for resource management and cost management have similar depth of execution. Another module for tracking risks and opportunities is selectable when needed.

    Planisware's implementation of activity types as a discrete breakdown structure facilitates the use of consistent, defined activities across projects and improves the accuracy of planning.

    Project templates and activity library features are valuable for creating new projects more efficiently.

    Data visualization is another Planisware strongpoint. It's possible to make dynamic slide presentations of working projects.

    Given the depth and breadth of Planisware modules and the software's overall capabilities, each corporate organization has to make a long-term commitment to adopting Planisware. Providing stakeholders the opportunity to gain needed proficiencies with Planisware is also essential for reaping the considerable benefits of using this fascinating enterprise solution. 

    HeshamFouad - PeerSpot reviewerHeshamFouad
    Real User

    I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.

    David Tate, PMP - PeerSpot reviewerDavid Tate, PMP
    Real User

    The real question is: what type of Project/Portfolio Management system do I need? 

    The Trello, Asana, and types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer. 

    If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market. 

    Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.

    Questions from the Community
    Top Answer:It's an easy way to communicate.
    Top Answer:We have a free Asana license that covers my work. We don't have any costs associated with it.
    Top Answer:You have to understand some basic functions on how to do tasks. For example, I didn't use any help file or helping tool to try to understand better what it could do. It took me, let's say a few trials… more »
    Top is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it… more »
    Top Answer:We have project overviews to keep track of each client and project and I can also see what the other managers are doing.
    Top Answer:Monday could be improved if it could be linked with Google Calendar. This way, I can add deadlines directly on Monday for my whole 3D team and they can automatically see it in their Google calendars… more »
    Average Words per Review
    Average Words per Review
    Wrike logo
    Compared 20% of the time.
    Microsoft Azure DevOps logo
    Compared 10% of the time.
    Trello logo
    Compared 8% of the time.
    Jira logo
    Compared 7% of the time.
    Microsoft Project logo
    Compared 5% of the time.
    Also Known As
    Learn More

    Asana is web-based software-as-a-service that helps teams coordinate and manage their work. It helps companies move faster by making sure everyone knows the team’s plan and process and who is doing what by when.

    Each user can create projects using a list, board, calendar, or timeline view. Within each project, users can add tasks, subtasks, sections, comments, attachments, start and due dates, and custom fields. Project and task followers get notifications on changes or comments on the project and/or task in their Inbox. Individual users can see all of the tasks they're responsible for across all of their projects in a view called My Tasks.

    Asana is available in English, French, Spanish, German, and Portuguese. is a cloud-based platform that allows teams to design their own work management software and applications. is a basic yet intuitive work operating system that facilitates teamwork in these ways:

    • Allows teams to define workflows

    • Adapts to changing demands

    • Establishes transparency

    • Allows for collaboration

    • Eliminates manual grunt work is extremely adaptable and may be utilized in any sector and for any workflow. You can build your apps to match your specific operational needs and modify your boards, dashboards, and documents to fit your team properly. It may be used for anything, including projects and procedures, and it can be used across teams, departments, leaders, and organizations.

    Here are a few examples of how software can be put to good use:

    • Marketing pipelines
    • Recruitment procedures
    • Video production planning
    • Tracking progress
    • Product timelines
    • Business management
    • Design planning
    • Bug tracking
    • Event planning
    • Construction planning Features has many valuable features. Some of the most useful ones include:

    • Customized workflows
    • Task prioritizing
    • File sharing
    • Drag-and-drop
    • Context-aware communication
    • Progress and milestone monitoring

    The most popular key features include:

    • Work scheduling:’s Workload feature allows you to accurately assign and schedule team members at any given time. Check who's available and who isn't so you may reschedule or reassign work as needed to meet all of your project deadlines.
    • Tracking time for tasks: It's crucial to know where your time goes, especially if you're invoicing clients by the hour. Greater work precision is achieved by having a clear grasp of how much time is spent on each task because you’re able to make more informed decisions about how you spend your time.
    • Automated processes: Automations eliminate the need for manual labor in the completion of repetitive tasks.
    • At-a-glance dashboards: Dashboards are an excellent method to quickly see what's essential. They make it simple to gather useful information, manage project progress, predict effort, and keep track of budgets. They also keep your team focused and engaged on the high-level objectives that drive progress.
    • Integration with external tools: With two-click integrations, you can easily make your primary work hub. Integrate popular external apps like Jira and Slack, as well as Gmail and Mailchimp, to optimize your workflow even further.
    • Varied options for viewing data with Views: provides a number of ways to examine the data in your boards, including Gantt Chart View for project plans and Chart View for progress tracking. Views helps you to take a fresh perspective on things and obtain crucial insights that you might not have gotten otherwise.

    Reviews from Real Users stands out among its competitors for a number of reasons. Two major ones are its task status feature and its ability to integrate with external apps. PeerSpot users take note of the advantages of these features in their reviews:

    Ben D., Front End Developer at a marketing services firm, writes of the product, “Their flagship feature, what used to be called the pulse, is great. Pulse offers great management. Being able to see everything at a glance and check task status, is wonderful. They use subtasks and the simple aspects of task management have been really helpful.”

    Another PeerSpot reviewer, the Head of Projects at Smart Media SA, notes, “The boards offer an amazing and clear view of my tasks, campaigns, and progress. Automations especially with Slack and Outlook help with keeping my team up-to-date always. Graphs and charts are valuable for reporting purposes and to track progress made. Workforms/surveys are valuable and a very cool added feature.”

    Learn more about Asana
    Learn more about
    Sample Customers
    Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago
    Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber
    Top Industries
    Non Profit19%
    Computer Software Company13%
    Non Tech Company13%
    Legal Firm13%
    Computer Software Company16%
    Manufacturing Company7%
    Comms Service Provider7%
    Marketing Services Firm18%
    Non Tech Company8%
    Manufacturing Company7%
    Computer Software Company13%
    Financial Services Firm8%
    Manufacturing Company7%
    Company Size
    Small Business77%
    Midsize Enterprise13%
    Large Enterprise10%
    Small Business29%
    Midsize Enterprise13%
    Large Enterprise57%
    Small Business79%
    Midsize Enterprise12%
    Large Enterprise9%
    Small Business24%
    Midsize Enterprise13%
    Large Enterprise63%
    Buyer's Guide
    Asana vs.
    November 2022
    Find out what your peers are saying about Asana vs. and other solutions. Updated: November 2022.
    656,862 professionals have used our research since 2012.

    Asana is ranked 6th in Project Management Software with 19 reviews while is ranked 1st in Project Portfolio Management with 206 reviews. Asana is rated 8.2, while is rated 9.4. The top reviewer of Asana writes "Stands out with portfolios, easy setup, and real-time information, but needs big improvement when it comes to workflows, automation, and dashboards". On the other hand, the top reviewer of writes "User-friendly with great automation and sub-items". Asana is most compared with Wrike, Microsoft Azure DevOps, Trello, Jira and Microsoft Project, whereas is most compared with Wrike, Microsoft Project, Jira, Microsoft Dynamics CRM and Smartsheet. See our Asana vs. report.

    See our list of best Project Portfolio Management vendors and best Project Management Software vendors.

    We monitor all Project Portfolio Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.