IBM Datacap Reviews

My client is GM Financial, which is based out of Arlington in the US and is involved in insurance. 

All documents are scanned and extracted, and later, the workflow is initiated inside FileNet, another IBM tool. It is an end-to-end process that they are using, and some processes involve batch files being extracted and directly exported to FileNet.

The OCR extractions are very good, almost 100% accurate now. The integration with other tools is very easy, with inbuilt actions to configure and directly export to multiple depositories.

It is also good at image enhancement, including the removal of lines, which is helpful in processing and automation and ensures very little user intervention, thus saving time.

We use IBM Datacap for data compaction on several different document types. Users can scan the documents and they can upload them to the backend repository where they're stored. 

There are a least seven types of applications. For example, one of our clients is the department of human services in Hawaii. They need to know when someone qualifies for financial assistance if they are elderly, pregnant, etc.

Now I handle data capture, and IBM Datacap is part of my current project. They're using Datacap as a scanner portal for connecting and scanning the data capture, setting up indexes, etc.

My product is an online eligibility system. The user can check their eligibility by filling out that application form. They can fill out that application and enter the necessary information, including the supporting documents like adoption documents, degree verification, etc. 

They upload the requirements to show they are eligible for renewal. Datacap helps them select the application type, and there is a barcode index form. Datacap performs a step-by-step classification and verification process. It will go through each classification step and verify the data. In the end, it exports the data to the correct repository. Various types of documents are there, so the user can select one and upload it to the document index. All documents will be stored in that data system. We can use them anywhere.

Datacap's content navigator, which is the UA for end-users, is great. The IBM content navigator is highly developed with many features. We can customize it by adding different features. When someone scans something we can see who scanned it and get notifications. 

Our technical team has access to the serial CRMS so they can check to see if there are any applications. Once they hand it to the Datacap portal, they can continue the application using feedback CRMS to send it. On the Datacap side, multiple people we can view that, and we can set the validation test.

We can scan thousands of documents. Our on-site team has set up a UIT system, and you can scan tons of documents fast. There is also a system that captures whatever data we enter. Datacap automatically scans why we write with pen and paper and captures everything. We also get reports on the scanned and exported data that is loaded into the system. 

Datacap's performance has improved over the years. It's fast even with a hardware printer and scanner. It only takes seconds to capture a document, so we can process thousands of documents quickly. 

I can have all scanners accessible from my end. I can verify whether the scanners are up to them on whether roles have been added to them or not.

We can see the panel for application-type examples. There are input fields where users can enter their input data. The same data will be added to the database easily. That is integrating with the Oracle database to store content, including PDFs. Everything fits.

There are queues and we can get everything from the database. There's a manual maintenance tool that we can use for batch deletion or reporting. We can put them into Excel. I've written automation scripts for this and I can upload them. It's not robot process automation we are using. Rather, it's the framework automation we are using. We work on a source tool, which is based on tech automation technology.

Our use case was related to processing documents that were coming in for the purpose of trade finance. We would scan in the documentation that came from our customers, and we would train the Datacap system to basically recognize certain keywords, pull out the information from the document, and forward this important data to another system. 

I'm no longer working directly with that customer. My relationship at that point was that we were specialized consultants in the ECM field, and that particular company was our customer. So, we had a vendor-customer relationship with them.

We used its advanced optical character recognition (OCR) capabilities to extract information from the documents to save the time of our knowledge workers. They didn't have to do the tasks manually.

We mainly use it for our customer who had specific requirements related to Datacap Insight Edition and the machine learning aspect. We needed to integrate Datacap Cloud into our system to meet those needs.

If I don't have extensive experience in this area, there's a gap, and we're working closely with IBM's technical team to ensure we can provide the necessary solution to our customers because our in-house engineers might not have the expertise to handle this aspect on their own.

The standout feature of this intelligent product is its remarkable capability. This project we're currently engaged in revolves around streamlining workflows within both our company and the customer's company. It entails handling information from various documents with diverse formats and types, even when they contain the same data. The ability to connect this information with the appropriate database and recognize it irrespective of the format or source is an extremely valuable feature. Moreover, leveraging machine learning is crucial since our customer deals with an extensive archive of over five million documents. Machine learning can significantly alleviate the backlog by becoming well-versed in various scenarios they might encounter during their work once we've completed our application.

We use IBM DataCap for capturing data from banking forms. We use this data that has been extracted from customer documents   for indexing, and classification for a each customer ,  IBM DataCap  under testing for now . I recently did a course related to IBM DataCap one year ago.

In banking we are  working for clients and we have our relationship with them that must be documented that is why We use IBM DataCap in order to identify these documents and extract all mandtory information which we call the metadata. This metadata could be used in the searching analytic phase to read the type of this document. We use IBM DataCap to read the QR code, that will be generated upon the processing of the document from the customer. Then we scan it then we archive these documents according to the extracted metadata  by IBM DataCap

We are using other solutions in conjunction with IBM DataCap to fulfill our use cases, such as IBM FileNet for classification and retrieval. In the warehouse, we use a solution called FileTrail which have a direct integration point with IBM FileNet "our repository ".

IBM DataCap makes it easier for the end-user to retrieve all documents related to our customers in a very simple way by using the defined metadata.

Firstly, we define the required data which will be extracted and included in the QR code, these data called metadata or attributes, these attributes are used for identifying each document. 

Then we define each document with it is name and defining the QR code location to be defined by  DataCap  during the scanning process 

I have worked on many projects at this company. The first project was primarily web services. They have a separate service, so we need to validate the account number. Datacap is a scanning tool. If a person enters their account number, that will be validated by a separate server, and we use web services to validate that. Once validated, it'll connect to another server to fetch that account number based on the customer's name. We do all the validations via web services. 

We are slowly moving into the cloud, but they are still using some mainframe technology. We plan to move all applications into the cloud in 2022. First, we'll do all our development on-premises then move to the cloud. IBM has its container environment called CP4BA, so we'll use that to migrate our development applications.

Datacap's main advantage for the user is the validation part and its ability to implement any kind of page. Say, for example, we have a scenario where a financial company is processing many loan documents. When they scan a page through our application, it'll automatically detect based on the page identification. Datacap matches the text according to the application settings, and it works quickly.

Most of the algorithms in IBM Datacap are for capturing information on physical, tangible pieces of paper or documents, allowing them to be scanned, and associating them with an automated workflow.

Datacap can work in conjunction with FileNet most of the time. However, Datacap allows companies or government municipalities to take in information, scan it, and have it in a centralized database, so you can have an automated workflow structure for it. It speeds up a lot of internal processes, reduces human error, etc.

We use a lot of in-house ECM solutions and a lot of different technology solutions. We have our own CRM system. As far as Datacap and FileNet go, we scan in a lot of our documentation and have a lot of automated workflow structures for building RFPs in the government sector. Therefore, we can take a lot of information and scan it in, then it can tell us the differentiation in documents, etc. We try to be as paperless as possible. It's mostly digital these days. 

I'm working with the Connecticut State Troopers right now. We're implementing a Datacap and FileNet system for them. Their goal is to have their sex offender registry unit:

• They have about 120 to 150 mailed letters that come in every month or within a cycle of three months (90 days). 
• They have to tell people the location of theses individuals, where they are, what they're doing, and if they're still in the same location.
• They have to track and make sure that no one is being harmed by these individuals who have committed crimes.

Thus, we have integrated a system, which should be going live in the next few weeks for them. The Datacap and FileNet systems will work in tandem together to pull the information from the letters, mailing, and forms which have been sent out for the sex offenders into the system. Everything will be an automated workflow structure so they don't have to hire ten people to sit there and type in all the information or scan the information in and still have to type it. It should automatically pick up a lot of the details which are already on the documents, then be able to flag specific individuals, and tell the people who are working at the state trooper facility, "We need to check up on this person. This person moved."

This is one specific example that I could give you as far as the benefits go. It's a lot of time and money saved, and ultimately, it protects more people, because there is less human error. If someone is typing in the information and they screw up, it could be detrimental and somebody could end up getting hurt in the process. So, there are a lot of different perks to it.