PowerSteering vs Smartsheet comparison

Read 43 Smartsheet reviews

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93% willing to recommend

PowerSteering

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between PowerSteering and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Broadcom, Planisware, monday.com and others in Project Portfolio Management.

To learn more, read our detailed Project Portfolio Management Report (Updated: May 2026).

Project Portfolio Management

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Helped 896,563 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

PowerSteering

Ranking in Project Portfolio Management

17th

Average Rating

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (9th)

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of PowerSteering is 1.8%, up from 0.4% compared to the previous year. The mindshare of Smartsheet is 4.8%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.8%
PowerSteering	1.8%
Other	93.4%

Project Portfolio Management

Featured Reviews

it_user4230

VP of Product at a legal firm with 51-200 employees

Excellent portfolio management SaaS - strategy, savings, visibility

I haven't used the product for over a year, so this could be out of date but entering information was somewhat cumbersome. PPM systems in general are a challenge to keep populated with current information. The business priority of portfolio visibility must be communicated to users and reinforced that the project doesn't exist unless it's updated in the system.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Very configurable software; almost any stage-gate process can be mapped and defined in the software giving excellent visibility to your project portfolio."

"The product is easy to use."

"Smartsheet is easy to use."

"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."

"I think Smartsheet would scale fine."

"I think it's a great tool."

"What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

"This solution provides easy collaboration and allows non-building users to use the system without requiring a license."

"I prefer Smartsheet for its flexibility."

More Smartsheet pros

Cons

"Entering information was somewhat cumbersome."

"Initially, there were issues like dropdowns. Those have been overcome."

"A room for improvement I found in Smartsheet is the view, as it's currently row-wise. I should have the opportunity to view a full scale, top down list instead of just a column driven list. I shouldn't have to go just left or right. I should be able to view it top down."

"You were forced to create a new tab rather than add another sheet."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"Their sales and support representatives are in need of training."

"I think it's a little chintzy on what you get for that kind of money and any individual using it would want more than 10 sheets."

"The product must include more modules for project management."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently. Most business users are familiar with Excel and Office, so Smartsheet should adopt a similar way of navigating the program."

More Smartsheet cons

Pricing and Cost Advice

Information not available

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"The solution is reasonably priced."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"I would assume there is a licensing fee. I don't think that it is free."

More Smartsheet pricing and cost advice

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896,563 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

No data available

Manufacturing Company

12%

Government

Financial Services Firm

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

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What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

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Comparisons

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Compared 16% of the time

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Compared 15% of the time

OpenText Project and Portfolio Management vs PowerSteering

Compared 12% of the time

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monday.com vs Smartsheet

Compared 8% of the time

Wrike vs Smartsheet

Compared 6% of the time

ServiceNow Strategic Portfolio Management vs Smartsheet

Compared 6% of the time

Jira vs Smartsheet

Compared 5% of the time

Broadcom Clarity vs Smartsheet

Compared 4% of the time

More Smartsheet Competitors

Product Reports

Project Portfolio Management

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Download Smartsheet product report

Overview

PowerSteering is a versatile tool designed for strategic project portfolio management, enabling organizations to align projects with business objectives and improve decision-making through data-driven insights.

PowerSteering offers organizations the ability to efficiently manage complex project portfolios, prioritize initiatives, and allocate resources effectively. It enhances strategic alignment and improves accountability by providing visibility into project performance and facilitating informed decision-making. PowerSteering's adaptability caters to diverse project management requirements, making it a valuable asset for optimizing project outcomes.

What are the most important features of PowerSteering?

Portfolio Management: Offers comprehensive oversight and management of projects aligning with strategic goals.
Resource Allocation: Enables efficient resource distribution across projects to optimize utilization.
Data Analytics: Provides insights through advanced reporting and analytics features, aiding decision-making.

What benefits or ROI should users look for in reviews?

Strategic Alignment: Aligns project goals with business objectives, enhancing strategic focus.
Informed Decisions: Facilitates data-driven decision-making, improving project success rates.
Efficiency: Streamlines project management processes, increasing productivity and reducing waste.

PowerSteering is implemented across many industries, including manufacturing, healthcare, and finance, where strategic portfolio management and resource optimization are crucial for operational success. Its flexibility allows adaptation to specific industry requirements, streamlining workflows, and accelerating project delivery.

PowerSteering

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

Church Pension Group, UK Highways Agency, US Department of Defense, Electrocomponents, Novation, Staples, Molex, Polyone, NHS Lincolnshire

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Portfolio Management