PowerSteering vs Smartsheet comparison

Read 43 Smartsheet reviews

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93% willing to recommend

PowerSteering

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between PowerSteering and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about monday.com, Planisware, Broadcom and others in Project Portfolio Management.

To learn more, read our detailed Project Portfolio Management Report (Updated: July 2026).

Project Portfolio Management

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Helped 907,731 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

PowerSteering

Ranking in Project Portfolio Management

17th

Average Rating

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (10th)

Mindshare comparison

As of July 2026, in the Project Portfolio Management category, the mindshare of PowerSteering is 1.8%, up from 0.4% compared to the previous year. The mindshare of Smartsheet is 4.6%, down from 8.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.6%
PowerSteering	1.8%
Other	93.6%

Project Portfolio Management

Featured Reviews

it_user4230

VP of Product at a legal firm with 51-200 employees

Excellent portfolio management SaaS - strategy, savings, visibility

I haven't used the product for over a year, so this could be out of date but entering information was somewhat cumbersome. PPM systems in general are a challenge to keep populated with current information. The business priority of portfolio visibility must be communicated to users and reinforced that the project doesn't exist unless it's updated in the system.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Very configurable software; almost any stage-gate process can be mapped and defined in the software giving excellent visibility to your project portfolio."

"The solution is straightforward. Whenever a requirement arises, we create three things in Smartsheet: a project plan, a dashboard, and internal documents. It is done through the form and Smartsheet's automation services. This process shortens the time to market from seven days to less than 12 hours."

"It actually worked way better than a shared drive."

"The tool reduces manual labour and it is user-friendly."

"We were able to scale up Smartsheet to our needs, with approximately 100 to 150 people using this solution, including about 15 administrators and the rest as basic users."

"I like that Smartsheet integrates Excel with a cloud-based project management software."

"As I am in the corporate legal department, I have to deal with a number of contracts and sometimes it's hard to keep up with email transactions. Having the tracker sheet and being able to build dashboards and workflow has been quite valuable."

"The solution has subtasks and a rollup."

"It is a really robust tool, and it has really improved."

More Smartsheet pros

Cons

"Entering information was somewhat cumbersome."

"They provide a limited number of sheets which is not enough."

"Smartsheet could improve by having seamless integration with Azure Board."

"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."

"Their sales and support representatives are in need of training."

"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."

"Smartsheet's customer service definitely needs to be improved. They create a ticket, and then it disappears."

"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."

"I think it's a little chintzy on what you get for that kind of money and any individual using it would want more than 10 sheets."

More Smartsheet cons

Pricing and Cost Advice

Information not available

"I would assume there is a licensing fee. I don't think that it is free."

"I pay $ 120 or $ 128 a month for two to three users."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The solution is too expensive."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Manufacturing Company

12%

Financial Services Firm

11%

Construction Company

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

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What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Comparisons

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Compared 17% of the time

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Compared 15% of the time

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Compared 11% of the time

OpenText Project and Portfolio Management vs PowerSteering

Compared 10% of the time

UMT360 vs PowerSteering

Compared 5% of the time

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monday.com vs Smartsheet

Compared 7% of the time

Wrike vs Smartsheet

Compared 6% of the time

ServiceNow Strategic Portfolio Management vs Smartsheet

Compared 5% of the time

Broadcom Clarity vs Smartsheet

Compared 4% of the time

Jira vs Smartsheet

Compared 4% of the time

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Product Reports

Project Portfolio Management

Download PowerSteering product report

Download Smartsheet product report

Overview

PowerSteering is a versatile tool designed for strategic project portfolio management, enabling organizations to align projects with business objectives and improve decision-making through data-driven insights.

PowerSteering offers organizations the ability to efficiently manage complex project portfolios, prioritize initiatives, and allocate resources effectively. It enhances strategic alignment and improves accountability by providing visibility into project performance and facilitating informed decision-making. PowerSteering's adaptability caters to diverse project management requirements, making it a valuable asset for optimizing project outcomes.

What are the most important features of PowerSteering?

Portfolio Management: Offers comprehensive oversight and management of projects aligning with strategic goals.
Resource Allocation: Enables efficient resource distribution across projects to optimize utilization.
Data Analytics: Provides insights through advanced reporting and analytics features, aiding decision-making.

What benefits or ROI should users look for in reviews?

Strategic Alignment: Aligns project goals with business objectives, enhancing strategic focus.
Informed Decisions: Facilitates data-driven decision-making, improving project success rates.
Efficiency: Streamlines project management processes, increasing productivity and reducing waste.

PowerSteering is implemented across many industries, including manufacturing, healthcare, and finance, where strategic portfolio management and resource optimization are crucial for operational success. Its flexibility allows adaptation to specific industry requirements, streamlining workflows, and accelerating project delivery.

PowerSteering

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

Church Pension Group, UK Highways Agency, US Department of Defense, Electrocomponents, Novation, Staples, Molex, Polyone, NHS Lincolnshire

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Portfolio Management