PowerSteering vs Smartsheet comparison

Read 43 Smartsheet reviews

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93% willing to recommend

PowerSteering

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between PowerSteering and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Broadcom, Planisware, monday.com and others in Project Portfolio Management.

To learn more, read our detailed Project Portfolio Management Report (Updated: October 2026).

Project Portfolio Management

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Helped 919,586 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

PowerSteering

Ranking in Project Portfolio Management

16th

Average Rating

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

9th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (11th)

Mindshare comparison

As of October 2026, in the Project Portfolio Management category, the mindshare of PowerSteering is 2.0%, up from 0.6% compared to the previous year. The mindshare of Smartsheet is 4.3%, down from 8.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.3%
PowerSteering	2.0%
Other	93.7%

Project Portfolio Management

Featured Reviews

it_user4230

VP of Product at a legal firm with 51-200 employees

Excellent portfolio management SaaS - strategy, savings, visibility

I haven't used the product for over a year, so this could be out of date but entering information was somewhat cumbersome. PPM systems in general are a challenge to keep populated with current information. The business priority of portfolio visibility must be communicated to users and reinforced that the project doesn't exist unless it's updated in the system.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Very configurable software; almost any stage-gate process can be mapped and defined in the software giving excellent visibility to your project portfolio."

"We practically couldn't run our business without it at this point."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

"The dashboard and the layouts are quite good."

"The dashboard feature is the most valuable aspect of the solution."

"I think Smartsheet would scale fine."

"The fact that you can share real-time data and access it from anywhere is the most valuable function."

"Enables coordination and sharing of information that is relatively inexpensive."

"What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

More Smartsheet pros

Cons

"Entering information was somewhat cumbersome."

"One of the improvements I'd like to see would be the ability to have attachments that could be edited within Smartsheet."

"Their sales and support representatives are in need of training."

"You were forced to create a new tab rather than add another sheet."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."

"There should be an option to minimize the amount of data on the homepage in order to ease access and downloads in areas with slow internet connection."

"Asana has a modern look and feel, particularly its agile project management interface featuring movable cards between columns."

"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."

More Smartsheet cons

Pricing and Cost Advice

Information not available

"The solution is too expensive."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"The solution is reasonably priced."

"This licensing is straightforward and they charge per user."

"I pay $ 120 or $ 128 a month for two to three users."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

More Smartsheet pricing and cost advice

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919,586 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

No data available

Financial Services Firm

12%

Manufacturing Company

10%

Outsourcing Company

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

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What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Compared 11% of the time

Alfabet IT Planning & Portfolio Management vs PowerSteering

Compared 6% of the time

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monday.com vs Smartsheet

Compared 6% of the time

Wrike vs Smartsheet

Compared 5% of the time

Broadcom Clarity vs Smartsheet

Compared 5% of the time

Jira vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 5% of the time

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Product Reports

Project Portfolio Management

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Download Smartsheet product report

Overview

PowerSteering is a versatile tool designed for strategic project portfolio management, enabling organizations to align projects with business objectives and improve decision-making through data-driven insights.

PowerSteering offers organizations the ability to efficiently manage complex project portfolios, prioritize initiatives, and allocate resources effectively. It enhances strategic alignment and improves accountability by providing visibility into project performance and facilitating informed decision-making. PowerSteering's adaptability caters to diverse project management requirements, making it a valuable asset for optimizing project outcomes.

What are the most important features of PowerSteering?

Portfolio Management: Offers comprehensive oversight and management of projects aligning with strategic goals.
Resource Allocation: Enables efficient resource distribution across projects to optimize utilization.
Data Analytics: Provides insights through advanced reporting and analytics features, aiding decision-making.

What benefits or ROI should users look for in reviews?

Strategic Alignment: Aligns project goals with business objectives, enhancing strategic focus.
Informed Decisions: Facilitates data-driven decision-making, improving project success rates.
Efficiency: Streamlines project management processes, increasing productivity and reducing waste.

PowerSteering is implemented across many industries, including manufacturing, healthcare, and finance, where strategic portfolio management and resource optimization are crucial for operational success. Its flexibility allows adaptation to specific industry requirements, streamlining workflows, and accelerating project delivery.

PowerSteering

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

Church Pension Group, UK Highways Agency, US Department of Defense, Electrocomponents, Novation, Staples, Molex, Polyone, NHS Lincolnshire

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Portfolio Management