PowerSteering vs Smartsheet comparison

Why PeerSpot?

PowerSteering and Smartsheet are both solutions in the Project Portfolio Management category. PowerSteering is ranked #17, while Smartsheet is ranked #7 with an average rating of 7.5. PowerSteering holds a 1.9% mindshare in PPM, compared to Smartsheet’s 4.4% mindshare. Additionally, 100% of PowerSteering users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

PowerSteering

Read 1 PowerSteering review

1,172 Views
527 Comparison Views

100% willing to recommend

Smartsheet

Read 43 Smartsheet reviews

5,425 Views
2,062 Comparison Views

93% willing to recommend

PowerSteering

Smartsheet

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between PowerSteering and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Broadcom, Planisware, monday.com and others in Project Portfolio Management.

To learn more, read our detailed Project Portfolio Management Report (Updated: August 2026).

Buyer's Guide

Project Portfolio Management

August 2026

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Helped 914,805 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

PowerSteering

Ranking in Project Portfolio Management

17th

Average Rating

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (10th)

Mindshare comparison

As of September 2026, in the Project Portfolio Management category, the mindshare of PowerSteering is 1.9%, up from 0.5% compared to the previous year. The mindshare of Smartsheet is 4.4%, down from 8.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.4%
PowerSteering	1.9%
Other	93.7%

Project Portfolio Management

Featured Reviews

it_user4230

VP of Product at a legal firm with 51-200 employees

Excellent portfolio management SaaS - strategy, savings, visibility

I haven't used the product for over a year, so this could be out of date but entering information was somewhat cumbersome. PPM systems in general are a challenge to keep populated with current information. The business priority of portfolio visibility must be communicated to users and reinforced that the project doesn't exist unless it's updated in the system.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Very configurable software; almost any stage-gate process can be mapped and defined in the software giving excellent visibility to your project portfolio."

"If you just need a planning tool, it's a low-cost and effective option."

"The tool reduces manual labour and it is user-friendly."

"The most valuable features of Smartsheet are its collaboration tools, the ability to centralize and prioritize projects, and robust reporting capabilities."

"Smartsheet saves time for both me and my team; compared to Microsoft Project, which is more expensive, we save costs using Smartsheet."

"Smartsheet is easy to use."

"The ability to have users without a license has helped us a lot, allowing stakeholders to access all the resources based only on my license and making it very useful compared to anything else that we had, any other solutions that we had."

"Smartsheet is scalable; we deployed it in 47 large distribution centers across the United States, and we had six projects running on it while the corporate office could view all of the projects at once because the program management option is terrific."

"The ease of use and reporting is great."

More Smartsheet pros

Cons

"Entering information was somewhat cumbersome."

"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."

"The dashboard is not user-friendly, it needs improvement."

"The main challenge with Smartsheet is that when you start putting components on the Smartsheet dashboard, they don't know about each other. So, if I filter something in one widget, or if I click on a region or a project ID, the other widget or component and the visualization that's on that dashboard don't change. It doesn't know about the other component."

"Their sales and support representatives are in need of training."

"Lacks the ability to edit attachments within the solution."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"More intuitive access without constant logins would be beneficial."

"You were forced to create a new tab rather than add another sheet."

More Smartsheet cons

Pricing and Cost Advice

Information not available

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"I believe a licensed user costs between 300 to 400 euros."

"The solution is expensive."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Financial Services Firm

11%

Manufacturing Company

11%

Outsourcing Company

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Comparisons

Microsoft Project Server vs PowerSteering

Compared 16% of the time

Broadcom Clarity vs PowerSteering

Compared 15% of the time

Planview Portfolios vs PowerSteering

Compared 11% of the time

OpenText Project and Portfolio Management vs PowerSteering

Compared 11% of the time

UMT360 vs PowerSteering

Compared 4% of the time

More PowerSteering Competitors

monday.com vs Smartsheet

Compared 6% of the time

Wrike vs Smartsheet

Compared 5% of the time

Broadcom Clarity vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 5% of the time

Jira vs Smartsheet

Compared 5% of the time

More Smartsheet Competitors

Product Reports

Buyer's Guide

Project Portfolio Management

August 2026

Download PowerSteering product report

Buyer's Guide

Smartsheet

September 2026

Download Smartsheet product report

Overview

PowerSteering is a versatile tool designed for strategic project portfolio management, enabling organizations to align projects with business objectives and improve decision-making through data-driven insights.

PowerSteering offers organizations the ability to efficiently manage complex project portfolios, prioritize initiatives, and allocate resources effectively. It enhances strategic alignment and improves accountability by providing visibility into project performance and facilitating informed decision-making. PowerSteering's adaptability caters to diverse project management requirements, making it a valuable asset for optimizing project outcomes.

What are the most important features of PowerSteering?

Portfolio Management: Offers comprehensive oversight and management of projects aligning with strategic goals.
Resource Allocation: Enables efficient resource distribution across projects to optimize utilization.
Data Analytics: Provides insights through advanced reporting and analytics features, aiding decision-making.

What benefits or ROI should users look for in reviews?

Strategic Alignment: Aligns project goals with business objectives, enhancing strategic focus.
Informed Decisions: Facilitates data-driven decision-making, improving project success rates.
Efficiency: Streamlines project management processes, increasing productivity and reducing waste.

PowerSteering is implemented across many industries, including manufacturing, healthcare, and finance, where strategic portfolio management and resource optimization are crucial for operational success. Its flexibility allows adaptation to specific industry requirements, streamlining workflows, and accelerating project delivery.

PowerSteering

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Sample Customers

Church Pension Group, UK Highways Agency, US Department of Defense, Electrocomponents, Novation, Staples, Molex, Polyone, NHS Lincolnshire

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Project Portfolio Management

August 2026

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We monitor all Project Portfolio Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.