Microsoft Project vs SwiftKanban comparison

Microsoft and NimbleWork are both solutions in the Project Management Software category. Microsoft is ranked #3 with an average rating of 7.8, while NimbleWork is ranked #54. Microsoft holds a 5.6% mindshare in PMS, compared to NimbleWork’s 0.3% mindshare. Additionally, 93% of Microsoft users are willing to recommend the solution, compared to 100% of NimbleWork users who would recommend it.

Microsoft Project

Read 84 Microsoft Project reviews

2,695 Views
2,075 Comparison Views

93% willing to recommend

SwiftKanban

Read 1 SwiftKanban review

189 Views
163 Comparison Views

100% willing to recommend

Microsoft Project

SwiftKanban

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Executive SummaryUpdated on Oct 12, 2025

SwiftKanban and Microsoft Project are competing in the project management tools category. Microsoft Project often has the upper hand due to its comprehensive features, despite SwiftKanban's advantages in pricing and support.

Features: SwiftKanban offers a visual project management approach with its Kanban board, enabling real-time workflow visualization and collaboration. It is suitable for teams looking for intuitive, visual management tools. Microsoft Project provides robust scheduling capabilities, resource management, and seamless integration with other Microsoft applications, appealing to users who require detailed project planning.

Ease of Deployment and Customer Service: SwiftKanban provides a straightforward deployment process with options for cloud-based solutions and responsive customer service. Microsoft Project can have a more complex installation due to its extensive features, yet it offers advantages for organizations within the Microsoft ecosystem.

Pricing and ROI: SwiftKanban is a cost-effective option with lower setup costs, making it appealing for small to mid-sized teams. Microsoft Project has a higher price point but is seen as offering a greater return on investment for large organizations, considering its comprehensive feature set.

To learn more, read our detailed Project Management Software Report (Updated: October 2025).

Buyer's Guide

Project Management Software

October 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

3rd

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

SwiftKanban

Ranking in Project Management Software

54th

Average Rating

8.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of October 2025, in the Project Management Software category, the mindshare of Microsoft Project is 5.6%, down from 9.4% compared to the previous year. The mindshare of SwiftKanban is 0.3%, up from 0.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Market Share Distribution
Product	Market Share (%)
Microsoft Project	5.6%
SwiftKanban	0.3%
Other	94.1%

Project Management Software

Featured Reviews

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

Efficient project management with robust data tracking and an easy setup

When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

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Venu Vashistha

IT Manager at a computer software company with 1,001-5,000 employees

Good reporting, quick configurations, and helpful support

It's a cloud-based setup, so there's no challenge in getting everything up and running. The downtime should be minimal. I'd rate the process nine out of ten in terms of ease of deployment. There is a three-month implementation exercise that we control. We have five people who were part of the implementation and maintenance process. They are admins and web developers.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The solution is very useful for project planning."

"The tool helps us to check milestones. After doing tasks, our team updates them. Regarding functionalities in Microsoft Project, the number one feature is reminders. With so many projects, sometimes you forget; some projects might slip up or disappear. This feature is very useful."

"The built-in dashboards are powerful because they show both project and overall progress."

"It is easy to use and pretty intuitive. User interfaces have stayed the same for the most part for the last 20 years. So, there is a familiarity."

"The project tracking, resource utilization and the cost are the most beneficial aspects of this solution."

"The reporting and national resource capacity planning are the most valuable features."

"It is easy to define timelines with Microsoft Project."

"The most valuable feature is probably the Kanban diagram. People are familiar with the Kanban tools. When they do their scrum meetings, they have that Kanban board where you can see the different tiles for all the queries and move them from left to right. IT is familiar with that because, for development, most of the tools have that capability. It could also be more graphical, like Asana."

More Microsoft Project pros

"The reporting part is very good."

Cons

"The stability of the solution is an area with certain shortcomings that need improvement."

"The solution is currently a bit slow and can be faster."

"I find that MS Project has limited control in comparison to other solutions in the same sphere."

"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project. Currently, you require a separate product for managing agile projects, and people are using Jira and Rally to manage stories in agile. Primarily, on the software development side, people are kind of moving away from Microsoft Project."

"The technical support could be improved. They are okay, however, they could be much better."

"The solution's interface seems to be an outdated one. So, I would like its interface to be improved."

"Its user interface could be a little bit more intuitive. Not everybody has the luxury of going to training and understanding which button does what and the functionality. The user interface should be improved to make it a little bit more intuitive. It is not user-friendly. I've dealt with it for a number of years, so it is not hard for me to figure it out, but you would need a quick reference guide or something to say, "Here are the basics. This is how you do X.""

"Project is not easy to scale. It isn't a cloud-based solution where everybody can utilize it at the same time without version issues when you save your file. We use it at the enterprise level, but you have to share the files to others within your organization through Teams or SharePoint. One improvement would be to transition to cloud-based functionality. However, that might limit the functionality in other ways."

More Microsoft Project cons

"Some of the reports could be automated."

Pricing and Cost Advice

"Its price could be reduced a little."

"I do not have personal experience with pricing or licensing of this product."

"We have to pay for a yearly license for Microsoft Project."

"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."

"It gets expensive when having to add all of the plugins and everything that you need."

"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."

"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."

"The solution has a decent annual license subscription cost, which is not high."

More Microsoft Project pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Manufacturing Company

11%

Computer Software Company

11%

Aerospace/Defense Firm

Government

No data available

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	14
Large Enterprise	41

No data available

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

See all answers

What is your experience regarding pricing and costs for Microsoft Project?

The company typically pays for the Microsoft Project licensing. I'm not certain about the exact cost of the licenses, but I believe it's usually included in the Microsoft 365 package.

See all answers

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Comparisons

Jira vs Microsoft Project

Compared 18% of the time

Asana vs Microsoft Project

Compared 9% of the time

Microsoft Project Server vs Microsoft Project

Compared 8% of the time

monday.com vs Microsoft Project

Compared 8% of the time

Planisware vs Microsoft Project

Compared 7% of the time

More Microsoft Project Competitors

No data available

Product Reports

Buyer's Guide

Microsoft Project

October 2025

Download Microsoft Project product report

Buyer's Guide

Project Management Software

October 2025

Download SwiftKanban product report

Also Known As

Project Pro, MS Project

Digité SwiftEASe

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

SwiftKanban is a visual management tool designed to enhance team collaboration and project management through Kanban methodology, catering to both small teams and large enterprises.

SwiftKanban integrates Kanban principles with advanced analytics and reporting tools, streamlining workflow and enabling better project visualization. It provides flexibility and scalability, accommodating the needs of different industries, promoting lean practices, prioritizing tasks, and managing bottlenecks effectively. With its intuitive interface and robust feature set, it serves as a vital tool for teams to improve efficiency and deliver superior results.

What are the key features of SwiftKanban?

Visual Management: Provides a clear overview of workflow and processes.
Analytics and Reporting: Offers detailed insights into project progress and performance.
Integration Capability: Seamlessly connects with popular tools and platforms.
Task Prioritization: Allows teams to focus on critical tasks.
Bottleneck Elimination: Identifies and resolves workflow inefficiencies.

What benefits can users find in SwiftKanban reviews?

Improved Efficiency: Enhances productivity by streamlining processes.
Enhanced Collaboration: Encourages team communication and coordination.
Better Decision Making: Data-driven insights empower strategic planning.
Scalability: Adapts to growing team and project needs.

In industries such as IT, software development, and manufacturing, SwiftKanban is implemented to facilitate agile practices, manage continuous improvement, and align projects with business objectives. It helps teams maintain transparency and fosters a culture of continuous improvement, contributing to higher quality output and customer satisfaction.

NimbleWork

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Alchemetrics, Ding, MSG Systems, Worthington Industries, Teradata, Teradata - Agile COE, Teradata India, Tedder Industries, Instem

Buyer's Guide

Project Management Software

October 2025

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