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Laserfiche vs M-Files vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Mindshare comparison

Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
Laserfiche1.9%
SharePoint11.7%
Alfresco6.7%
Other79.7%
Enterprise Content Management
Document Management Software Mindshare Distribution
ProductMindshare (%)
M-Files3.9%
Alfresco9.9%
OpenText Content Manager6.4%
Other79.8%
Document Management Software
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
SharePoint11.7%
Alfresco6.7%
OpenText Content Management6.3%
Other75.3%
Enterprise Content Management
 

Featured Reviews

CB
Consultant DMS/ECM at NSI IT Software & Services (Cegeka Group)
A powerful solution that offers BPM and automation to assist with our digital transformation
We use this solution for DMS, ECM, scan and imaging, plus workflows and forms solutions spread over the entire company This is a very complete and powerful solution. No code: We can address all of the features and functionalities with computer-minded people without having to call the IT Dept or…
LN
Director of IT at JH Kelly
Good workflows, and it is easy to use with a dashboard that improves contract visibility
My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with new users, teaching them how it works. We try to hide all that from them but the setup time to get everything the way we wanted was probably two months. That is two months in one resource working on it half time a week, but it just took a lot of work to get the metadata set up, to get the workflows set up, and to get all the documents added to the repository. Now we've got versioning and we know where everything's at, the dashboard is great, but don't assume when they tell you that you'll be up and running in two weeks, that that is the truth. It takes much longer than you think. I would rate this solution an eight out of ten.
Ravi Raushan Kumar - PeerSpot reviewer
Software Engineer at ValueMomentum
Centralized document governance has boosted collaboration and made knowledge sharing structured
SharePoint is a powerful platform, but there are a few areas where I think it could be improved, such as user experience. For new users, the interface and navigation can feel quite complex, specifically when working with multiple sites and document libraries. Another improvement would be search functionalities. While it is good sometimes, it does not always return the most relevant result unless a document is very well-structured and tagged. Also, initial setup and customizations can be time-consuming and may require technical expertise, specifically when configuring workflows or permissions. From a modern development perspective, tighter and more seamless integrations with tools including Power Automate and better support for custom backend integrations through APIs could make it more efficient. Overall, simplifying usability and enhancing search and integration capability would make SharePoint even stronger. One additional area I would appreciate improvement would be performance and responsiveness, especially when dealing with a large document library. Sometimes loading or navigating through large datasets can feel quite slow. Another aspect is permissions management. While it is very powerful, it can become complex to manage at scale, specifically when there are multiple levels of access across teams and projects. Improving developer experience would also be beneficial. Making customization, API integrations, and extensions more straightforward would help teams, especially backend developers, leverage SharePoint more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"This is a very complete and powerful solution."
"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
"M-Files licence model is very flexible. You have the choice of Named User, Concurrent, or SaaS. This gives the business so much room and flexibility to implement new projects whilst maintaining costs and maximizing production."
"This solution has helped us with the categorization, organization, management, discovery, and delivery of program and project related information."
"SharePoint has allowed our organization to effectively share important information across lines of business globally."
"The most valuable feature of SharePoint is its ease of use."
"It's providing a social collaboration experience to a culture of heavy email users."
"It has transformed the way we do our daily tasks and the way the departments collaborate over projects, opportunities, and other operational activities."
"Regarding the best features in SharePoint, the accessibility part of it is great; we don't need to do the coding from zero scratch, which we really appreciate."
"The most valuable features are the collaboration and sharing."
"From my perspective, since I am a data professional and we have to keep a record of all the data as per our client's demand, SharePoint provides us a repository where we can keep all our data intact and updated."
 

Cons

"We would like to see more features for RPA and AI."
"The integration with other products needs to be improved."
"Technical support is probably the weakest part. We had a number of authentication issues and support has been very slow to respond and get us solutions."
"The user interface, although extensible, leaves much to the imagination when compared to modern websites."
"I’ve personally experienced some difficulties in creating new pages, as this tool isn’t a web designer’s dream."
"The company also needs to make sure that their policies are dictating how information is stored and used, instead of letting SharePoint take control."
"SharePoint is not always intuitive to use and can be overwhelming for non-tech-savvy users."
"Unless you have worked with a SharePoint business analyst, designer or power user, managing individual sites does require training to understand the components of the site settings and content."
"File recovery is not made simple."
"When used with large data, SharePoint may produce performance degradation; that requires some optimization and tweaks."
"SharePoint sometimes cannot handle the amount of co-editing that we do."
 

Pricing and Cost Advice

Information not available
"They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
"The pricing works for us."
"The pricing is competitive."
"The data classification and search elements are cheap."
"It is very expensive.​"
"We have purchased add-ons to handle multiple site collections, form creation, and design."
"The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good."
"Any extended support from Microsoft is expensive."
"The cost is expensive, but worthwhile."
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Comparison Review

it_user8925 - PeerSpot reviewer
Developer with 51-200 employees
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Government
19%
University
8%
Manufacturing Company
8%
Construction Company
6%
Comms Service Provider
8%
Construction Company
8%
Government
7%
Computer Software Company
7%
Government
10%
Financial Services Firm
9%
Manufacturing Company
8%
Construction Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
No data available
By reviewers
Company SizeCount
Small Business81
Midsize Enterprise40
Large Enterprise83
 

Questions from the Community

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What is your experience regarding pricing and costs for SharePoint?
I do not know the difference between the prices of the two solutions; I did not work on this project.
What needs improvement with SharePoint?
It is a little difficult to name the areas for improvements in SharePoint because I don't use it all that much. I kno...
What is your primary use case for SharePoint?
SharePoint is a repository that I use primarily for collaboration and sharing resources and assets. It's a good way t...
 

Also Known As

No data available
No data available
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

D.L. Evans, College of the Desert, Community Action, Tompkins County, Hanson McClain, Olmsted County, Old Line Bank, Steinhafels, CIRCOR Pibiviesse
Crowe UK, Stearns Bank, Head Energy, OMV, TK Elevator
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
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