Google Workspace vs OpenText GroupWise comparison

Google and OpenText are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.2, while OpenText is ranked #12. Google holds a 20.1% mindshare in EA, compared to OpenText’s 1.4% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 100% of OpenText users who would recommend it.

Google Workspace

Read 105 Google Workspace reviews

6,650 Views
5,054 Comparison Views

95% willing to recommend

OpenText GroupWise

Read 3 OpenText GroupWise reviews

517 Views
496 Comparison Views

100% willing to recommend

Google Workspace

OpenText GroupWise

Comparison Buyer's Guide

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Executive SummaryUpdated on Oct 19, 2025

Google Workspace and OpenText GroupWise are competing productivity solutions, each with distinct advantages. Google Workspace takes the lead with integration capabilities and application diversity, while OpenText GroupWise excels with security-focused features and admin control options, fulfilling specific organizational needs despite higher costs.

Features: Google Workspace supports extensive collaboration tools, cloud storage, and seamless application integration on a unified platform. OpenText GroupWise provides robust security measures, effective email management, and enhanced data protection and compliance features.

Ease of Deployment and Customer Service: Google Workspace offers straightforward cloud-based deployment for quick scaling and is backed by comprehensive documentation and responsive customer service. OpenText GroupWise features a more complex deployment with enhanced administrative controls, requiring more initial configuration.

Pricing and ROI: Google Workspace provides transparent subscription pricing and flexible plans suited for various business sizes, offering strong ROI with collaborative efficiency. OpenText GroupWise involves higher initial setup costs but delivers long-term value with its advanced security and management capabilities, catering to enterprises focused on data integrity and compliance.

To learn more, read our detailed Google Workspace vs. OpenText GroupWise Report (Updated: September 2025).

Buyer's Guide

Google Workspace vs. OpenText GroupWise

September 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Ranking in Wireless Email

1st

Average Rating

8.2

Reviews Sentiment

6.8

Number of Reviews

105

Ranking in other categories

Cloud Storage (8th), Content Collaboration Platforms (4th)

OpenText GroupWise

Ranking in Email Applications

12th

Ranking in Wireless Email

3rd

Average Rating

9.0

Reviews Sentiment

7.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of October 2025, in the Email Applications category, the mindshare of Google Workspace is 20.1%, down from 24.2% compared to the previous year. The mindshare of OpenText GroupWise is 1.4%, up from 1.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications Market Share Distribution
Product	Market Share (%)
Google Workspace	20.1%
OpenText GroupWise	1.4%
Other	78.5%

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

John Novak

Consulting Manager at Technical Consulting Resources

Great security, stability, versatility expandability and low cost of ownership

About the only thing I don't like about GroupWise is the lack of a modern Linux client. Micro Focus stop their development of the Linux Client a long time because there wasn't enough demand for it. Most other solutions do not have the Linux client. I would really like to see OpenText add a modern GroupWise Linux Client back. But until they do there is the Web Client to be used in a browser.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It's more open than Microsoft and easy to use."

"The initial setup is simple."

"It is quite a useful tool. It allows many people to work on a document. You can actually provide review comments and tag anybody to make the comment changes. You can also attach a document in Google Chat."

"Google Workspace enhances my productivity within my organization."

"The real-time editing feature is valuable."

"G Suite Enterprise provides many features, such as business increased search visibility, email address, and domain. It's a large whole ecosystem that is the major benefit. You can manage your whole team and have many tools. Over seven years, the solution has gone through some drastic upgrades and improvements which are done automatically, I do not have to manual upgrade."

"The product can scale easily."

"Google integrates well with our system. G Suite has an open API, so you can connect any open system with Google capable of working with API. This is the main reason we use it."

More Google Workspace pros

"Very secure with great storage capacity."

"The cost-effectiveness of the solution is most valuable."

"I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is."

Cons

"Integrating Copilot with Google Workspace is slightly difficult."

"There is some redundancy in the functionality between certain modules."

"We noticed that sometimes when we forward emails to somebody, it is being relocated as part of the communication somewhere else. The traceability and other features should be improved."

"Google Mail's spam filter needs improvement. If I'm sending mail to another email user, sometimes it goes to the spam folder, and they won't know unless they check because they aren't seeing it in the primary inbox. They may miss important emails. At the same time, I'm receiving spam that shouldn't go to my inbox."

"Not all tools are available in the one facility."

"Integration with Microsoft Outlook could be improved. The new integration was implemented last September, and we are facing some issues with OAuth 2.0 authentication."

"Google Workspace lacks the ability to copy and move files from one folder to another easily."

"With Microsoft, you can use it on the web version, and you can use Microsoft Outlook. Google has the web version."

More Google Workspace cons

"What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it."

"The WebAccess feature is somewhat lacking and could be improved."

"Their support can be improved. It is not as good as it used to be."

Pricing and Cost Advice

"It's about $8.30 up a user per month."

"We normally purchase the license on a yearly basis."

"Pricing is something concerning. We find the solution very expensive."

"We pay on yearly basis."

"The pricing is reasonable."

"It's low in cost as compared to Office 365. There is an annual licensing cost."

"I give the pricing an eight out of ten, with ten being the most affordable."

"I rate Google Workspace's pricing five to six out of ten. We do not pay any extra costs."

More Google Workspace pricing and cost advice

"It was a part of the suite, so it was very cost-effective. There were no costs beyond the licensing fee."

"Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my clients, it's not about the cost but the stability and security of the solution."

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Top Industries

By visitors reading reviews

Computer Software Company

14%

Educational Organization

10%

Manufacturing Company

Comms Service Provider

Computer Software Company

17%

University

10%

Educational Organization

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	64
Midsize Enterprise	14
Large Enterprise	27

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

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What is your experience regarding pricing and costs for Google Workspace?

The pricing for Google Workspace is moderate. I would rate it a five out of ten, indicating it is neither cheap nor expensive. The current cost is approximately seven to ten euros per user per mont...

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What needs improvement with Google Workspace?

I don't see many areas of Google Workspace that could be improved or enhanced because everything I have been using has been effective. Regarding the user interface, when calling a member in the org...

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Comparisons

Amazon WorkMail vs Google Workspace

Compared 22% of the time

Office 365 vs Google Workspace

Compared 17% of the time

Microsoft Exchange Online vs Google Workspace

Compared 17% of the time

ProtonMail vs Google Workspace

Compared 10% of the time

Microsoft Exchange vs Google Workspace

Compared 4% of the time

More Google Workspace Competitors

Microsoft Exchange vs OpenText GroupWise

Compared 38% of the time

Microsoft Exchange Online vs OpenText GroupWise

Compared 29% of the time

Open-Xchange vs OpenText GroupWise

Compared 15% of the time

More OpenText GroupWise Competitors

Product Reports

Buyer's Guide

Google Workspace

October 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

October 2025

Download OpenText GroupWise product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Micro Focus GroupWise, GroupWise

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

Collaboration solution that offers support for any communication over intranets, extranets and the Internet.

OpenText

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Heritage Oaks Bank

Buyer's Guide

Google Workspace vs. OpenText GroupWise

September 2025

Free Report: Google Workspace vs. OpenText GroupWise

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