Google Workspace vs OpenText GroupWise comparison

Google and OpenText are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.2, while OpenText is ranked #12. Google holds a 20.6% mindshare in EA, compared to OpenText’s 1.4% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 100% of OpenText users who would recommend it.

Google Workspace

Read 104 Google Workspace reviews

6,937 Views
5,341 Comparison Views

95% willing to recommend

OpenText GroupWise

Read 3 OpenText GroupWise reviews

545 Views
518 Comparison Views

100% willing to recommend

Google Workspace

OpenText GroupWise

Comparison Buyer's Guide

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Executive SummaryUpdated on Jul 13, 2025

Google Workspace and OpenText GroupWise compete in the business productivity and collaboration tools category. Google Workspace has the upper hand in integration and ease of use, while OpenText GroupWise is favored for data security.

Features: Google Workspace offers applications like Google Docs, Sheets, and Meet, which integrate seamlessly with its cloud storage and productivity tools. OpenText GroupWise is distinguished by strong email management, extensive customization, and robust data security features.

Ease of Deployment and Customer Service: Google Workspace offers a straightforward deployment model with extensive online resources and simplified setup. OpenText GroupWise requires more technical expertise for deployment but provides dedicated support channels, which can be beneficial for large-scale enterprises with complex needs.

Pricing and ROI: Google Workspace uses a subscription-based model, delivering strong ROI through scalability and comprehensive services, typically more cost-effective for small to mid-sized businesses. OpenText GroupWise involves higher initial costs but offers value for businesses needing advanced security and customization, appealing to sectors focused on secure communication.

To learn more, read our detailed Google Workspace vs. OpenText GroupWise Report (Updated: September 2025).

Buyer's Guide

Google Workspace vs. OpenText GroupWise

September 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Ranking in Wireless Email

1st

Average Rating

8.2

Reviews Sentiment

6.9

Number of Reviews

104

Ranking in other categories

Cloud Storage (8th), Content Collaboration Platforms (5th)

OpenText GroupWise

Ranking in Email Applications

12th

Ranking in Wireless Email

3rd

Average Rating

9.0

Reviews Sentiment

7.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of September 2025, in the Email Applications category, the mindshare of Google Workspace is 20.6%, down from 24.3% compared to the previous year. The mindshare of OpenText GroupWise is 1.4%, up from 1.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications Market Share Distribution
Product	Market Share (%)
Google Workspace	20.6%
OpenText GroupWise	1.4%
Other	78.0%

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

John Novak

Consulting Manager at Technical Consulting Resources

Great security, stability, versatility expandability and low cost of ownership

About the only thing I don't like about GroupWise is the lack of a modern Linux client. Micro Focus stop their development of the Linux Client a long time because there wasn't enough demand for it. Most other solutions do not have the Linux client. I would really like to see OpenText add a modern GroupWise Linux Client back. But until they do there is the Web Client to be used in a browser.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It's secure. It offers data security and user privacy. I use it for personal purposes. The interface is okay, and it's easy to use."

"The security and privacy policies of G Suite make it efficient, and the organizational data is secure."

"It is a stable platform. It is very easy to use, and most importantly, it is very easy to administer. It also gets up and running quite easily."

"The valuable features include the email service, email updates, and Google Drive."

"The features we use quite a lot are the mail and Google Drive. We can store documents and share documents between both employees here, locally in Sweden, and we have an office in the US as well. It's a very easy way to share information and documents, and have online meetings and stuff with Google Meet. We use it quite a lot."

"The stability of Google Workspace is excellent and very solid."

"Good performance, even on relatively slow connections; no local apps required."

"The initial setup of Google Workspace is straightforward."

More Google Workspace pros

"Very secure with great storage capacity."

"I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is."

"The cost-effectiveness of the solution is most valuable."

Cons

"Google Meet can have a bit more functionality. It should show the views of more people. Right now, it shows just eight at a maximum, or six. When there are more people on the call, more than eight, everyone is not showing."

"Google could integrate Gemini AI with Google Workspace to enhance user experience."

"Google Mail's spam filter needs improvement. If I'm sending mail to another email user, sometimes it goes to the spam folder, and they won't know unless they check because they aren't seeing it in the primary inbox. They may miss important emails. At the same time, I'm receiving spam that shouldn't go to my inbox."

"Integrating Copilot with Google Workspace is slightly difficult."

"There is some redundancy in the functionality between certain modules."

"Google Workspace needs to be more flexible, like Microsoft Excel."

"Their tool called Sheets is the counterpart to Excel but it doesn't have the same functionality that Excel would have. So usually if somebody needs to go back to Excel or Office, it's because of Excel."

"Google Workspace lacks the ability to copy and move files from one folder to another easily."

More Google Workspace cons

"Their support can be improved. It is not as good as it used to be."

"What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it."

"The WebAccess feature is somewhat lacking and could be improved."

Pricing and Cost Advice

"I can't recall the exact pricing per user for Google Workspace, but I know it's not that expensive. I'm in a mid-sized company that's able to maintain and afford Google Workspace, so it has competitive pricing, and I would rate its price as four out of five."

"You pay for Google Workspace based on your usage and the apps you use, but in my case, it's free, but if I used it a lot more, I'd probably need to pay. 15GB is enough for me, but I see myself upgrading and paying the additional charges for more storage regularly."

"It's cheaper to run a couple of users in a Google platform than what it would be with Microsoft Exchange."

"The solution is expensive."

"The pricing is very high, although I cannot tell if this is the result of the Indian vendors artificially inflating it."

"Careful consideration should be given to the different licensing options and provisions should be made for additional applications that may be required for your particular business."

"We receive value for the price that we pay."

"We normally purchase the license on a yearly basis."

More Google Workspace pricing and cost advice

"It was a part of the suite, so it was very cost-effective. There were no costs beyond the licensing fee."

"Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my clients, it's not about the cost but the stability and security of the solution."

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Top Industries

By visitors reading reviews

Computer Software Company

14%

Educational Organization

10%

Comms Service Provider

Manufacturing Company

Computer Software Company

18%

University

Educational Organization

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	63
Midsize Enterprise	13
Large Enterprise	27

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

See all answers

What is your experience regarding pricing and costs for Google Workspace?

The pricing for Google Workspace is moderate. I would rate it a five out of ten, indicating it is neither cheap nor expensive. The current cost is approximately seven to ten euros per user per mont...

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What needs improvement with Google Workspace?

I don't see many areas of Google Workspace that could be improved or enhanced because everything I have been using has been effective. Regarding the user interface, when calling a member in the org...

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Comparisons

Amazon WorkMail vs Google Workspace

Compared 24% of the time

Microsoft Exchange Online vs Google Workspace

Compared 20% of the time

Office 365 vs Google Workspace

Compared 13% of the time

ProtonMail vs Google Workspace

Compared 10% of the time

Microsoft Exchange vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Microsoft Exchange vs OpenText GroupWise

Compared 36% of the time

Microsoft Exchange Online vs OpenText GroupWise

Compared 24% of the time

Open-Xchange vs OpenText GroupWise

Compared 14% of the time

Zimbra Collaboration vs OpenText GroupWise

Compared 10% of the time

More OpenText GroupWise Competitors

Product Reports

Buyer's Guide

Google Workspace

September 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

August 2025

Download OpenText GroupWise product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Micro Focus GroupWise, GroupWise

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

Collaboration solution that offers support for any communication over intranets, extranets and the Internet.

OpenText

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Heritage Oaks Bank

Buyer's Guide

Google Workspace vs. OpenText GroupWise

September 2025

Free Report: Google Workspace vs. OpenText GroupWise

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