Google Workspace vs Microsoft 365 Business comparison

Google and Microsoft are both solutions in the Content Collaboration Platforms category. Google is ranked #4 with an average rating of 8.3, while Microsoft is ranked #9 with an average rating of 8.3. Google holds a 7.9% mindshare in CCP, compared to Microsoft’s 1.7% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 97% of Microsoft users who would recommend it.

Google Workspace

Read 104 Google Workspace reviews

7,267 Views
1,017 Comparison Views

95% willing to recommend

Microsoft 365 Business

Read 245 Microsoft 365 Business reviews

1,633 Views
539 Comparison Views

97% willing to recommend

Google Workspace

Microsoft 365 Business

Comparison Buyer's Guide

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Executive SummaryUpdated on Jul 13, 2025

Google Workspace and Microsoft 365 Business compete in the productivity and collaboration software category. Google Workspace seems to have an edge due to its scalability and competitive pricing, while Microsoft 365 Business provides extensive integration with third-party applications and strong enterprise capabilities.

Features: Google Workspace offers seamless integration with various platforms, video chat, and scalable mail client with extensive storage. It boasts a superior collaboration suite, which is particularly user-friendly. On the other hand, Microsoft 365 Business integrates powerful applications like Excel, Word, and Teams, delivering advanced collaboration features and expanded third-party software integration.

Room for Improvement: Google Workspace needs improved integration with traditional email clients and better compatibility with Microsoft Office products, along with enhancements in interface and storage capacity. Microsoft 365 Business could simplify its licensing structure and address update issues and integration inconsistencies across platforms.

Ease of Deployment and Customer Service: Both Google Workspace and Microsoft 365 Business deploy on the public cloud, enabling access from anywhere. Google Workspace's technical support may face delays through third-party channels, while Microsoft 365 Business offers excellent customer service, tailored for enterprise accounts, despite complex documentation.

Pricing and ROI: Google Workspace is cost-effective offering a high ROI through scalability and integration capabilities. It might be expensive for some due to per-user costs. Microsoft 365 Business is seen as more expensive but offers fair value for its comprehensive suite. Its pricing can be a barrier for small businesses, yet the ROI is validated by expansive tools and enterprise-level features.

To learn more, read our detailed Google Workspace vs. Microsoft 365 Business Report (Updated: July 2025).

Buyer's Guide

Google Workspace vs. Microsoft 365 Business

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

6.7

Google Workspace boosts productivity and efficiency with integration and collaboration features, despite potentially high costs.

Sentiment score

8.2

Microsoft 365 Business enhances remote work with cost savings, security, and efficient tool access, boosting ROI and project delivery.

No quotes available

For more quotes and insights, download the Google Workspace report

It also provides good security and the ability for normal users to create simple applications without needing developers.

Luan Dao

Project Manager at Protonmail

For more quotes and insights, download the Microsoft 365 Business report

Customer Service

Sentiment score

5.1

Google Workspace offers varied customer service; users appreciate fast responses but face challenges with technical support and direct assistance.

Sentiment score

4.5

Microsoft 365 Business customer support is generally helpful and responsive, though experiences vary with some inconsistencies and language barriers.

In the past, we experienced a problem with automatic emails being blocked, and the support team resolved the issue quickly.

Ovidiu Vasu

Technical Manager IT Development at Sostenia

With Gemini, I was charged for a year without receiving any guidance on its usage.

Suresh-Kumaresan

Principal Consultant at Wipro Limited

For more quotes and insights, download the Google Workspace report

It would be beneficial if Microsoft had more expert customer support staff.

Luan Dao

Project Manager at Protonmail

We have had good support from Microsoft, with responsive and well-trained staff who are very polite.

Luca Turco

ICT Manager at Calzavara S.p.A

For more quotes and insights, download the Microsoft 365 Business report

Scalability Issues

Sentiment score

7.4

Google Workspace is praised for its scalability, flexibility, and integration, despite minor resource limitations and licensing concerns.

Sentiment score

7.6

Microsoft 365 Business scales well for small to large enterprises, despite cost increases, offering strong cloud-based expansion capabilities.

It supports around 2,500 users in our company, and this scalability assists us in maintaining our infrastructure.

Ovidiu Vasu

Technical Manager IT Development at Sostenia

Scalability involves another configuration with a new email configuration, involving some authentication issues with Microsoft Outlook.

Sunil-Nair

IT Manager at Universal Carpets & Rugs

For more quotes and insights, download the Google Workspace report

No quotes available

For more quotes and insights, download the Microsoft 365 Business report

Stability Issues

Sentiment score

7.8

Google Workspace is praised for reliability and stability, despite occasional Outlook integration issues and internet-related performance hitches.

Sentiment score

7.9

Microsoft 365 Business is reliable and stable, with minimal issues, primarily related to Teams or large data handling.

This stability is crucial to us because it ensures we do not lose communication or connection while using messaging and accessing files.

Ovidiu Vasu

Technical Manager IT Development at Sostenia

The stability of Google Workspace is excellent and very solid.

Suresh-Kumaresan

Principal Consultant at Wipro Limited

The only issue is collaboration with Outlook, where I am having a bit of a problem.

Sunil-Nair

IT Manager at Universal Carpets & Rugs

For more quotes and insights, download the Google Workspace report

The file-sharing feature in Microsoft 365, specifically using OneDrive, is unreliable.

CharlesBrewer

Managing Director at NaMax Limited

The stability of Microsoft 365 Business is rated nine out of ten.

Luan Dao

Project Manager at Protonmail

It works properly, and I have never needed to contact support.

Manikumar David

IT Manager at R K Khanna and Associates

For more quotes and insights, download the Microsoft 365 Business report

Room For Improvement

Google Workspace faces performance, usability, and integration issues, needing improvements in functionality, security, and productivity tools.

Microsoft 365 Business struggles with UI, integration, pricing, security, and support, needing improvements for performance and cross-platform ease.

The new integration was implemented last September, and we are facing some issues with OAuth 2.0 authentication.

Sunil-Nair

IT Manager at Universal Carpets & Rugs

The security functionalities are similar to those in competitors like Active Directory, but they could be optimized for stronger security features.

Ovidiu Vasu

Technical Manager IT Development at Sostenia

For more quotes and insights, download the Google Workspace report

Once you start using this product, it becomes difficult to switch to alternatives.

Manikumar David

IT Manager at R K Khanna and Associates

Providing Power BI for a lower package, such as e3, would be beneficial.

Luan Dao

Project Manager at Protonmail

The comprehensive nature of the solution justifies the cost.

Luca Turco

ICT Manager at Calzavara S.p.A

For more quotes and insights, download the Microsoft 365 Business report

Setup Cost

Google Workspace pricing ranges from $8-$15 per user, seen as reasonable but sometimes costly, with licensing complexity concerns.

Microsoft 365 Business provides flexible, tiered pricing starting at $12.50 monthly, offering scalable options tailored to business needs.

The current cost is approximately seven to ten euros per user per month.

Ovidiu Vasu

Technical Manager IT Development at Sostenia

For more quotes and insights, download the Google Workspace report

The solution might be considered pricey for some, however, the comprehensiveness of the suite justifies its cost.

Luca Turco

ICT Manager at Calzavara S.p.A

Microsoft 365 is cost-intensive, and alternate options like OpenOffice, LibreOffice, or Google Workspace are not as expensive.

CharlesBrewer

Managing Director at NaMax Limited

It could be more affordable.

Luan Dao

Project Manager at Protonmail

For more quotes and insights, download the Microsoft 365 Business report

Valuable Features

Google Workspace offers seamless integration, collaboration, security, multi-device access, and affordability with tools like Gmail, Drive, and Meet.

Microsoft 365 Business boosts productivity with cloud storage, collaboration tools, robust security, and flexible subscription, supporting efficient remote work.

These tools enhance productivity by allowing us to edit the same file at the same time, making collaboration much smoother.

Ovidiu Vasu

Technical Manager IT Development at Sostenia

They can access different teams from anywhere, collectively putting files, sharing them, and managing them.

Sunil-Nair

IT Manager at Universal Carpets & Rugs

For more quotes and insights, download the Google Workspace report

When working with data, I am easily able to share among team members through Microsoft Teams.

Manikumar David

IT Manager at R K Khanna and Associates

The subscription model of Microsoft 365 Business is beneficial since it provides continuous updates, including functional updates and transformations of the product.

Luca Turco

ICT Manager at Calzavara S.p.A

Microsoft 365 Business integrates well and improves communication, cooperation, and security.

Luan Dao

Project Manager at Protonmail

For more quotes and insights, download the Microsoft 365 Business report

Categories and Ranking

Google Workspace

Ranking in Content Collaboration Platforms

4th

Average Rating

8.2

Reviews Sentiment

6.9

Number of Reviews

104

Ranking in other categories

Email Applications (1st), Wireless Email (2nd), Cloud Storage (5th)

Microsoft 365 Business

Ranking in Content Collaboration Platforms

9th

Average Rating

8.4

Reviews Sentiment

6.9

Number of Reviews

245

Ranking in other categories

Mobile Device Management (MDM) (2nd)

Mindshare comparison

As of July 2025, in the Content Collaboration Platforms category, the mindshare of Google Workspace is 7.9%, up from 6.5% compared to the previous year. The mindshare of Microsoft 365 Business is 1.7%, up from 1.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

CharlesBrewer

Managing Director at NaMax Limited

Price and reliability need improvement while general tasks are streamlined

The pricing for Microsoft 365 is too high, and quality-wise, it does not meet high standards. The operating system is outdated and inadequate. Microsoft has very poor security, and Defender is ineffective. In terms of collaboration and file sharing, OneDrive is very clunky and has frequent sync issues. It also crashes a lot and is unreliable.

Read full review

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Top Industries

By visitors reading reviews

Computer Software Company

13%

Educational Organization

Comms Service Provider

Manufacturing Company

11%

Performing Arts

11%

Computer Software Company

Educational Organization

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

See all answers

What is your experience regarding pricing and costs for Google Workspace?

The pricing for Google Workspace is moderate. I would rate it a five out of ten, indicating it is neither cheap nor expensive. The current cost is approximately seven to ten euros per user per mont...

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What needs improvement with Google Workspace?

I do not have any major suggestions for improvement. However, while the security functionalities are similar to those in competitors like Active Directory, they could be optimized for stronger secu...

See all answers

What do you like most about Microsoft 365 Business?

The product's initial setup phase was straightforward.

See all answers

What is your experience regarding pricing and costs for Microsoft 365 Business?

The solution might be considered pricey for some, however, the comprehensiveness of the suite justifies its cost. It is generally still worth the money and is cost-effective when considering the pr...

See all answers

What needs improvement with Microsoft 365 Business?

Every year, they are increasing their price significantly. The price has more than doubled now. Once you start using this product, it becomes difficult to switch to alternatives. Microsoft should b...

See all answers

Comparisons

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Compared 10% of the time

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Compared 7% of the time

Zoho Mail vs Google Workspace

Compared 3% of the time

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Windows Autopilot vs Microsoft 365 Business

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Product Reports

Buyer's Guide

Google Workspace

July 2025

Download Google Workspace product report

Buyer's Guide

Microsoft 365 Business

July 2025

Download Microsoft 365 Business product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

Microsoft 365 Business is an essential tool for organizations focusing on emails, document management, and collaboration, leveraging its cloud-based applications for daily office tasks and remote work.

Organizations utilize Microsoft 365 Business to enhance productivity and ensure secure document sharing, integrating it with tools like Word, Excel, PowerPoint, Teams, and SharePoint. It's widely used for business intelligence, mobile device management, and remote document access. Many businesses migrate to Microsoft 365 Business for better connectivity and efficiency, appreciating its seamless tool integration, which aids in financial functions and team collaboration. Users value its high productivity, extensive collaboration via Teams, and cost-effective subscription plans, despite areas needing improvement, such as admin panels, security integration, and user experience.

What are the most important features of Microsoft 365 Business?

High productivity without custom tools
Seamless integration across devices
Extensive collaboration via Teams, file sharing, and video conferencing
Offline access
Ease of use and simplicity in adding licenses
Security and cost-effectiveness of subscription plans
Auto-updating software
SharePoint, Power BI, OneDrive, Outlook integration
Unified cloud storage

What are the benefits or ROI users should look for in reviews?

Enhanced productivity and collaboration
Cost savings with subscription plans
Increased mobility and remote access
Improved document security and sharing
Seamless integration with business applications
Efficiency in business intelligence and mobile device management

In specific industries like finance and remote work-centric sectors, Microsoft 365 Business is implemented extensively for its robust document management, financial functions, and exceptional team collaboration capabilities. Its unified cloud storage and mobile access ensure teams stay connected and productive, regardless of location.

Microsoft

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company

Buyer's Guide

Google Workspace vs. Microsoft 365 Business

July 2025

Free Report: Google Workspace vs. Microsoft 365 Business

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