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Airtable vs ProProfs Project comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Mar 15, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Airtable
Ranking in Project Management Software
11th
Average Rating
8.8
Reviews Sentiment
6.7
Number of Reviews
19
Ranking in other categories
No-Code Development Platforms (3rd), Product Management Software (2nd), AI Data Analysis (11th), AI Sales & Marketing (5th)
ProProfs Project
Ranking in Project Management Software
34th
Average Rating
9.0
Reviews Sentiment
6.4
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of September 2026, in the Project Management Software category, the mindshare of Airtable is 1.3%, up from 1.0% compared to the previous year. The mindshare of ProProfs Project is 0.8%, up from 0.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Airtable1.3%
ProProfs Project0.8%
Other97.9%
Project Management Software
 

Featured Reviews

Favour Emosivbe - PeerSpot reviewer
Automation Specialist at ZapWorx
Has required stronger collaboration features while still supporting complex project workflows
The best features in Airtable include the flexibility and the fact that I could create relational databases. Before I started using Airtable, I was using Excel which didn't offer these capabilities. The ability to create relationships between tables and see through what's working in other departments is great for me. I can do scripting and work on large data sets on Airtable. It makes it easy for me, as working on those data sets on Excel tends to slow me down, but on Airtable, it's much faster. I can integrate Airtable with other platforms; aside from the native integration where I can send notifications to Slack teams and messages to Gmail, I can also connect with Make.com to share data. The interface on Airtable is exceptional. Working for my clients, when a client didn't want access given to all teams, we structured that on the interface and the different teams got different access to different tables. Airtable's rich field types help in organizing complex data for my team. The advanced field types work exceptionally with features such as linking records together. I can link records from other tables and see what's happening, use the lookup field, the roll-up field, and the count field to see what's occurring in other departments and generate insights. Unlike other CRMs, data cannot enter if it's not properly structured. If I want to input an email and it's not valid, it won't allow it because it expects the data to be structured appropriately.
it_user830829 - PeerSpot reviewer
Marketing Manager at a tech vendor
It increased productivity and timely delivery of projects within a set budget
The primary uses for this tool are task delegation, generating reports, and on-time invoices It has increased productivity and timely delivery of projects within a set budget, which has helped us a lot. Real-time collaboration, invoice generation, task delegation, and file management features…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The relations and multiple-choice options are the most valuable features. For example, if I have one client but multiple projects in the same client, it's much easier to map it with Airtable than if I use a Google Sheet. The relationship between interfaces is a key feature that I use very often."
"The sorting of the data is the best feature of Airtable. In a Google sheet I have to insert some data and Airtable provides the default option of doing it automatically."
"The product helps us track activities, address complaints, and make improvements."
"Airtable's customizable views are beneficial for managing my projects, as it offers broad features that even allow someone who understands it thoroughly to operate without needing external tools."
"Airtable stands out for its exceptional user-friendliness, making it accessible to users of all skill levels. Its intuitive navigation ensures a smooth experience, allowing users to easily explore and comprehend its functionalities. Moreover, Airtable offers powerful automation capabilities that enhance efficiency. One particularly advantageous aspect is the seamless linking of databases, enabling the effortless creation of relational databases. Overall, this feature has proven to be immensely valuable and has been the primary focus of my usage."
"The scripting extension enhances the things that you can do with Airtable."
"Airtable's ability to bring people from different teams and geographies together into say a master calendar, with complete control over who sees what when and in what format, is highly beneficial for communications organizations."
"It was easy to get started."
"It increased productivity and timely delivery of projects within a set budget."
"The primary uses for this tool are task delegation, generating reports, and on-time invoices."
"Real-time collaboration, invoice generation, task delegation, and file management features have become valuable features for our organization."
 

Cons

"However, for a smaller organization, Airtable would not be recommended because it is commercial and a bit expensive for a smaller organization that cannot bear it."
"It'd be nice if the record limit of 50,000 record limit per base on pro accounts were substantially higher."
"They should allow us to duplicate the data to share it with others."
"Sometimes when we go through the whole projects or the sites, it gets stuck or it loads slowly."
"I haven't used it in a while, so I cannot really provide specific areas that need improvement."
"The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces."
"What I would to see improved in Airtable is a chat feature. I really want to see a scenario where collaborators working on a project could easily chat, asking questions and discussing changes immediately on the project."
"The user interface should be more intuitive."
"The timely reminders could be reduced from one mail a day to three mails in a week. This tends to fill up our inboxes a lot."
 

Pricing and Cost Advice

"The product's price is good."
"For basic usage, Airtable is an open-source tool but if you need premium features like script automation, then you need to pay for it. As my clients provide me access after buying the subscription I do not have much knowledge about pricing."
"The solution is not expensive."
"The product is a little bit expensive."
"Airtable's pricing depends on the plan that you're on."
"The tool's pricing is based on the number of users. The product's pricing is okay for personal use. For large organizations, pricing can be a pain. As per the first-rate plan, you need to pay 10 USD per user. The next plan would cost you 20 USD per user. If you are looking for enterprise-type plans, then you need to contact the sales team."
"The product would be expensive for customers with only one application or database."
"We are utilizing the free version of the software, which adequately meets most of our requirements. As we explore the higher-end versions, we have noticed that the primary distinctions lie in the number of records and usage limitations. However, the free version offers comprehensive functionality, and the disparity between the free and paid versions is minimal, with only a few minor differences."
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Top Industries

By visitors reading reviews
Comms Service Provider
15%
Outsourcing Company
13%
Media Company
12%
Construction Company
11%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business11
Midsize Enterprise1
Large Enterprise6
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Airtable?
I am not very much directly involved with pricing, but I think it is a cloud-based tool, and the free plan is enough for basic academic and student projects, so there was no initial setup cost for ...
What needs improvement with Airtable?
One area where Airtable could be improved is making advanced features easier to use. Some databases and automation functions are a bit complex for new users, so a simpler setup experience would hel...
What is your primary use case for Airtable?
I mainly use Airtable for organizing research data, tracking project tasks, and collaborating with team members. In a recent project, I used Airtable to track survey responses, organize participant...
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Comparisons

 

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Overview

 

Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue
Miami University, Rutgers University, American Bible Association
Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software. Updated: August 2026.
913,683 professionals have used our research since 2012.