Best Employee Scheduling Solutions

What are Employee Scheduling Software?

Employee Scheduling Software supports businesses by streamlining the process of scheduling, tracking, and managing employee work hours. This software offers automated features to maintain efficiency and productivity.

The top 5 Employee Scheduling Softwis solutions are UKG, Saviom Resource Management, WhentoWork, Homebase and When I Work, as ranked by PeerSpot users in April 2025. UKG received the highest rating of 8.0 among the leaders and is the most popular solution in terms of searches by peers, and WhentoWork holds the largest mind share of 19.7%.

It allows companies to automate scheduling, track shift swaps, and prevent conflicts. Organizations can handle staffing needs more efficiently and ensure accurate compliance with labor laws. This solution integrates with other systems to provide comprehensive workforce management.

What are the critical features of Employee Scheduling Software?

Automated Scheduling: Streamlines shift allocation to reduce manual errors.
Shift Swapping: Allows easy shift exchanges among employees.
Real-time Notifications: Keeps staff updated on schedule changes.
Compliance Management: Ensures adherence to labor laws and regulations.

What benefits should users look for when evaluating Employee Scheduling Software?

Increased Efficiency: Reduces time spent on manual scheduling tasks.
Cost Savings: Minimizes labor costs by optimizing shift allocation.
Improved Compliance: Helps avoid legal issues related to scheduling.
Enhanced Employee Satisfaction: Provides flexibility and transparency.

This software is commonly implemented in various industries such as retail, healthcare, and hospitality. Retailers use it to manage diverse staff requirements. Healthcare institutions benefit from scheduling capabilities for different shifts while maintaining adequate staffing for patient care.

The software is helpful for organizations aiming to streamline workforce management processes, ensure compliance with labor laws, and increase overall efficiency in employee scheduling.

Employee Scheduling Software solutions mindshare

As of May 2025, in the Employee Scheduling Software category, the mindshare of UKG is 16.9%, down from 28.2% compared to the previous year. The mindshare of When I Work is 14.8%, up from 7.7% compared to the previous year. The mindshare of WhentoWork is 19.7%, up from 11.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Employee Scheduling Software

Top Employee Scheduling Software products

Rankings through

#1 Ranked

UKG

At UKG, our purpose is people — real people with real challenges, and a simple request. Help me keep my employees productive, connected, and happy. So that’s what we did.

8.0

Rating

125

Reviews

653

Words/ Review

8,682

Total Views

138

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Saviom Resource Management

Saviom's intelligent planning software helps organisations manage and optimise their human resource allocations which mathematically boost productivity, save time, and increase efficiency.

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WhentoWork

WhentoWork is a cloud-based application that allows you to construct recurring or variable weekly plans by manually adding shifts or importing from templates. Organizations can use a drag-and-drop interface to copy and relocate shifts, and employees can be notified of any changes via text messages or emails. Employees can use a trading board to claim unassigned shifts. When employee time-off requests are approved, schedules are updated.

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Homebase

Homebase Employee Scheduling Software offers the following features:

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When I Work

When I Work was built to serve the employee scheduling and communication needs of businesses across a wide range of industries. We make scheduling staff easy for coffee shops, restaurants, customer service departments, retail shops, colleges, healthcare organizations, nonprofits, and many, many other types of businesses. If you have hourly employees, we can help make scheduling, communication, and collaboration easier for you and your team.

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Deputy

Deputy Employee Scheduling Software improves visibility and control over managing your workforce. It offers a complete Scheduling Solutions: Schedule employees in different areas and locations. Publish Schedules and notify your employees over email, SMS or push notification. Easily create shifts using Deputy's drag and drop interface. View estimate shift costs and graph wages against expected sales. Quickly add new employees at the touch of a button. Employees can self manage their leave and unavailability. It can Integrate POS data and live weather feed to identify peaks and troughs of sales/foot traffic and create your schedule accordingly. It Offers open shifts to either selected employees or entire workforce with one tap and can allow your employees to swap shifts. It allocates employees according to their skills and qualifications. Accurately cost your full schedules before you publish and Sync your employee's pay rates straight from your payroll software. It can run multiple locations of your business within one account. And it has Fatigue & Overtime Management.

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See which vendors are best for you

Use our free recommendation engine to learn which Employee Scheduling Software solutions are best for your needs.

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Humanity

Humanity is the industry-leading, cloud-based employee scheduling software with time tracking and much more. Our brand promise is to improve, streamline and simplify your staff scheduling processes.

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Sage HR

Automate your HR processes to save time and boost efficiency, all from one platform. Ideal for businesses with up to 250 employees.Simply choose the modules you need and get started with a free trial.

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Tempo Planner

Tempo Planner is a resource planning and capacity reporting tool for Jira that provides visibility into an organization's most valuable asset, its people's time.

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Tempo Planner vs Saviom Resource Management

Loxysoft Proscheduler

ProScheduler WFM achieves an optimization of your employees’ working hours. This benefits the company, you as a manager and your employees. ProScheduler is a complete and robust scheduling and time reporting tool. You can optimize the tool based on your particular needs with various optional reports. Our customers praise ProScheduler for its user friendliness. Everyone understands the system and setting up queues, preparing forecasts and starting new projects goes quickly. Normally, you recoup your investment within seven months.

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Loxysoft Proscheduler vs Deputy

Indeavor Schedule

Indeavor offers an automated shift scheduling, absence management, and labor analytics solution for mid-large enterprises.You'll always have the right person, in the right place, at the right time, allowing you to increase efficiencies by staffing to match demands.With the ability to integrate with your critical enterprise systems (HCM, ERP, Payroll, etc.) and access to real-time schedules via our mobile app, we will make you and your employees' everyday lives easier.

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Jolt

Jolt provides an operations platform for employee management and food safety.

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Neeyamo Global Employee Management

A portfolio of products that enables organizations effectively manage their extended international workforce.

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HotSchedules

HotSchedules works with over 33,000 customers – from large international chains, to some of the hottest new concepts. With a continual focus on innovation, HotSchedules provides innovative technology, services and user experiences for the restaurant, retail and hospitality industries, including Clarifi, the first cloud-based intelligent operating platform. Designed for independents, multi-unit franchise operators and international enterprise brands, HotSchedules serves over 2.8 million users across 160,000 locations in 56 countries – helping them control costs, maintain compliance, improve visibility, increase profitability and drive operational consistency.

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Mitrefinch Employee Scheduling Software

Effective Scheduling is about having the right people with the correct set of skills in the right place at the right time and, most importantly, at the right cost. Mitrefinch Scheduling allows you to put together a large scale project with minimal fuss. Fully optimize staff allocation to ensure the project is implemented as cost effectively and efficiently as possible.

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Visual Planning

Visual Planning is a powerful planning & scheduling software used to manage all types of resources. Our unique flexibility allows you to track projects, jobs, tasks, customers, work orders, employees, equipment and more in a single tool, so you can focus on what truly matters. Centralizing data helps teams become more efficient. Users can work in collaboration from anywhere and access on mobile devices. Send e-mails and SMS alerts to team members, and connect schedules with personal calendars.

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Pocket HRMS

Pocket HRMS simplifies payroll and attendance management with features like automated calculations and employee self-service portals, enhancing efficiency in HR tasks. While customization options are helpful, users suggest improvements in report generation and mobile app functionality to better support diverse business requirements.

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Camelo

Camelo is designed for workforce management with features like shift scheduling and time tracking. Users appreciate its intuitive design and easy integration with existing systems. It could benefit from enhanced reporting capabilities and expanded customization options to better meet diverse business requirements.

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