Kofax RPA vs Microsoft Power Automate comparison

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Executive Summary

We performed a comparison between Kofax RPA and Microsoft Power Automate based on real PeerSpot user reviews.

Find out in this report how the two Robotic Process Automation (RPA) solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.
To learn more, read our detailed Kofax RPA vs. Microsoft Power Automate Report (Updated: January 2023).
670,080 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"The flexibility to use already-developed components is really good. You can use it for Excel-related operations and other things.""The OCR was quite stable and flexible.""Kofax RPA's best feature is its high success percentage in picking up information from documents, especially where the DPI is really low.""The ability to script information from websites is most valuable. It also seems to be fairly robust and reasonably easy to manage on a server-based deployment. We have a number of robots operating on the central server.""The pricing of the solution is quite good.""Provides valuable tools working in integration with RPA tools.""The most valuable features are workflow and process automation.""The most valuable feature of Kofax RPA is the simplicity of automating tasks."

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"Different trigger events were most valuable. You could schedule a process on a recurring basis, at a certain time of day or week, or when something happens, which is huge.""Its complete integration with Microsoft tools and the inclusion of the CRM are the most valuable features. It is embedded directly in the Office package, so clients have direct access to it. It has a lot more functionality than other standalone solutions, such as UiPath or Blue Prism.""It is a low-code platform. It is easy to use and good for automating small tasks such as expense approvals, timesheet approvals, etc.""The most valuable feature of Microsoft Power Automate in the desktop version is web scraping because you can do a lot with it. I work in retail and you can study prices changes, which can give you a lot of information. The solution is no code which is a large advantage.""The tool is very good at implementing automation within processes. It's saved us from doing a lot of manual processes.""We have a good overview of our processes now thanks to Power Automate.""The best feature of the tool is that it is generic, so it allows one to do as he wishes.""The most valuable features of Microsoft Power Automate are the connectors, such as loops, which make things easier."

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Cons
"RPA technology is constantly changing, and sometimes Kofax lags behind.""The interface could be better from a usability standpoint.""The process discovery could be a bit better.""Kofax RPA's UI could be more user-friendly.""I would like to see them further enhance the OCR, specifically in the multi-language support.""The solution could use some AI integrated features.""Its documentation is not widely available on the web. They should work on the availability of its documentation. In Automation Anywhere, there is a feature called Discovery Bot that automatically records the process steps and suggests a possible bot. I am not sure if such a feature is available in Kofax. If it is not available, it will be very good to have this feature. ""Kofax RPA could improve web-based automation and there should be a choice of what browser we can use, such as Google Chrome, instead of an inbuilt browser from Kofax RPA. Additionally, Kofax RPA is missing an orchestrator that other solutions have, such as UiPath."

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"It's not as user-friendly as a solution such as UiPath, which is really easy to use.""It would be great if it was able to integrate more with various other platforms. It would make development easier.""The solution is difficult to customize. I would like to see more flexibility when it comes to using different kinds of activities.""How long it takes to deploy will depend on how confident you are with your development. The development itself is not easy.""Their OCR capabilities are not as evolved as the other tools.""The OCR part or scanning of documents is missing.""I've had issues with reordering columns. When I tried to do it, it seemed to take a long time, and then, later, it gave me some kind of error.""The debugging tools require improvement as well as the monitoring which goes along with it."

More Microsoft Power Automate Cons →

Pricing and Cost Advice
  • "Price is not a problem, because they are a competitor and we have a special rate."
  • "I don't have complete insight at this point in time, but I would guess that Kofax is a lot less expensive than Automation Anywhere. I would expect its license to be on a yearly basis."
  • "Its pricing is reasonable given the product capabilities. Kofax has a wide range of products, and it can sometimes be confusing to understand which capabilities come with which product set. One of the key facets that we've been looking into recently is cognitive document recognition that was a core pile of some of their other technologies such as Kofax transformation modules (KTM)."
  • "Kofax's prices are pretty reasonable."
  • "There is a standard license needed to use Kofax RPA and the price is reasonable."
  • "Kofax RPA is moderately priced but expensive in comparison to UiPath and Power Automate."
  • More Kofax RPA Pricing and Cost Advice →

  • "It is free for us. It is embedded directly in the Office package."
  • "We have it on our system. I don't really know if we need a separate license."
  • "Currently, we are using the free license for testing. After everything is done, we'll buy the license."
  • "We are just using the free products at the moment. We are using the ones that come with the license that we have got."
  • "Microsoft Power Automate is expensive. The full license is quite expensive."
  • "It costs us nothing because we use it on the built-in cost that is a part of our existing license for 365. To use it more extensively, there are different pricing models. Its licensing is complex. It is complex to evaluate the cost in advance. As a result, people don't use it because they don't know what overall cost they are going to incur. There are too many criteria to figure out how much it is going to cost you to use the product to its full extent. Its licensing model should be improved, and the pricing should be more visible and transparent."
  • "Its licensing cost is comparatively less as compared to Automation Anywhere. We have bought a two-year license agreement."
  • "It depends and varies a lot according to the licensing terms. There is no cost to maintain if we have less than 10 forms. Microsoft only charges if there are more than 10 forms. So, most of the companies can survive without paying anything extra. It is included in the Office 365 licensing."
  • More Microsoft Power Automate Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:Kofax RPA's best feature is its high success percentage in picking up information from documents, especially where the DPI is really low.
    Top Answer:Kofax RPA is moderately priced but expensive in comparison to UiPath and Power Automate.
    Top Answer:Kofax RPA's UI could be more user-friendly. In the future, I'd like to see more frequent updates and better integration with Citrix.
    Top Answer:Yes, Attended Bots  which can run without centralized control Module. RPA Tools like Automation Anywhere, uiPath ,Power Automation they do support this.
    Top Answer:Microsoft‌ ‌Power‌ ‌Automate‌ ‌is‌ ‌intuitive‌ ‌and‌ ‌easy‌ ‌to‌ ‌integrate‌ ‌and‌ ‌use.‌ ‌I‌ ‌like‌ ‌that‌ ‌there‌ ‌is‌ ‌no‌ ‌coding‌ ‌experience‌ ‌necessary,‌ ‌and‌ ‌appreciate‌ ‌the‌ ‌automated‌… more »
    Top Answer:‌Neither‌ ‌solution‌ ‌requires‌ ‌any‌ ‌coding‌ ‌experience,‌ ‌and‌ ‌both‌ ‌are‌ ‌easy‌ ‌to‌ ‌use‌ ‌and‌ ‌have‌ ‌great‌ ‌drag-and‌ ‌drop‌ ‌functionality.‌ ‌The‌ ‌training‌ ‌and‌ ‌resources‌ ‌for‌ ‌AA‌… more »
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    Also Known As
    Kofax Kapow, Kapow
    Power Automate, Microsoft Flow, MS Power Automate
    Learn More
    Overview

    Eliminate Errors by Automating Data Gathering and Input

    Reduce error-prone, manual data entry and complete processes the same way, every time, resulting in more accurate, reliable outcomes. Automate virtually any activity that involves accessing and acting on information.

    Increase Operational Efficiency with Intelligent Software Robots

    Streamline the collection of important business data so you can stop draining your budget and resources. Infuse speed, intelligence, efficiency and quality into your business processes while freeing up your employees for more valuable work.

    Lower Development Costs without the Need for Coding

    Develop robotic automation processes to automatically run complex integrations and access any web data source without the need for costly and time-consuming coding. Efficiently complete automation projects that have been previously delayed due to more pressing needs.

    Extend the Value of Business Process Automation (BPM) Solutions

    Deploy robotic process automation (RPA) tactically within a business unit to meet your specific goals for a part of or the entire process. Run RPA as complementary to your business management (BPM) and case management platforms—using robots at various steps within a larger set of key business processes to further eliminate manual work.

    Monitor and Optimize Processes with Robotic Process Intelligence

    Proactively monitor and optimize the health of your robotic process automation platform with Kapow Robotic Process Intelligence. Monitor trends, ensure compliance, detect potential problems in real time and maximize the productivity of your digital workforce.

    Microsoft Power Automate is an intelligent, cloud-based solution that allows users to boost their productivity by creating automated workflows between multiple services and applications.

    These workflows are used to synchronize files, receive notifications, and retrieve data. The system creates workflows by recording user actions, like mouse clicks, data entry, and keyboard use, which are processed into intelligent, secure workflows.

    Users can easily add intelligence to their workflow automation with AI Builder. AI Builder has a set of AI tools which range from language comprehension to image recognition, as well as hundreds of pre-built connectors and thousands of templates.

    Power Automate utilizes triggers and events to create chain reactions within each workflow so that all manual and repetitive tasks are carried out without any human intervention. The automation of time-consuming manual tasks frees teams up to focus on other strategic opportunities for their organization.

    The workflow creation tool allows users to easily set up custom integrations and processes between Office 365 and third-party applications by using pre-built connectors. These integrations are typically services like data loss prevention and access management services.

    Microsoft Power Automate seamlessly integrates and automates tasks with hundreds of out-of-the-box data sources. Some of the more popular third-party applications include:

    • SharePoint
    • Microsoft BI
    • Microsoft Office
    • Asana
    • Mailchimp
    • Twitter
    • Trello
    • Google Docs
    • Salesforce
    • OneDrive

    Microsoft Power Automate was designed to allow non-technical business users to create their own automated processes with AI builder’s easy-to-use drag-and-drop-based interface, using four different types of automation flows:

    • Cloud flows: Automations that are triggered by a specific event in the cloud or on-premises, such as an email or a social media post related to your organization.
    • Scheduled flows: As soon as a designated time is reached, a scheduled process is triggered and continues to run until it completes all of its assigned scheduled tasks.
    • Desktop flows: This allows users to automate their desktop by recording their screen. The visual flow designer automates mouse and keyboard clicks. Desktop flows can be used for extracting text from files, retrieving files from folders, and more.
    • Business process flows: This automation can be designed in order for employees with different security roles to have a smooth work experience that best suits the tasks they need to perform.

    A few of the major benefits of Microsoft Power Automate include:

    • Automated processes improve workforce productivity and reduce human error.
    • Streamlined repetitive and time-consuming tasks.
    • Constant access to the solution via the mobile app to create, run, and monitor automated workflows from anywhere at any time.

    Reviews from Real Users

    Microsoft Power Automate stands out among its competitors for a number of reasons. Several major ones are its user-friendly interface, its automation capabilities, and its integration options.

    Thiago R., the head of Digital transformation at Zaact, writes, "Workflow management is what clients select the most. It is very intuitive and pretty much drag-and-drop, so we can create escalation, decision flows, and if-else conditions pretty much by dragging and dropping boxes. Even someone who is not technical can develop a workflow for the business."

    Offer
    Learn more about Kofax RPA
    Learn more about Microsoft Power Automate
    Sample Customers
    Aetna, BNP Paribas, Citi, Goldman Sachs, HSBC, ING, Aviva, Humana, Willis, Merck, University Hospitals, CardinalHealth, American Red Cross, Alegri, Capita
    SNCF, Air France, Avanade
    Top Industries
    REVIEWERS
    Computer Software Company25%
    Logistics Company17%
    Transportation Company8%
    Comms Service Provider8%
    VISITORS READING REVIEWS
    Computer Software Company22%
    Comms Service Provider11%
    Financial Services Firm8%
    Government7%
    REVIEWERS
    Manufacturing Company18%
    Computer Software Company15%
    Financial Services Firm12%
    Government9%
    VISITORS READING REVIEWS
    Computer Software Company17%
    Financial Services Firm10%
    Comms Service Provider10%
    Manufacturing Company7%
    Company Size
    REVIEWERS
    Small Business42%
    Midsize Enterprise5%
    Large Enterprise53%
    VISITORS READING REVIEWS
    Small Business22%
    Midsize Enterprise16%
    Large Enterprise62%
    REVIEWERS
    Small Business30%
    Midsize Enterprise14%
    Large Enterprise56%
    VISITORS READING REVIEWS
    Small Business18%
    Midsize Enterprise13%
    Large Enterprise69%
    Buyer's Guide
    Kofax RPA vs. Microsoft Power Automate
    January 2023
    Find out what your peers are saying about Kofax RPA vs. Microsoft Power Automate and other solutions. Updated: January 2023.
    670,080 professionals have used our research since 2012.

    Kofax RPA is ranked 12th in Robotic Process Automation (RPA) with 10 reviews while Microsoft Power Automate is ranked 3rd in Robotic Process Automation (RPA) with 47 reviews. Kofax RPA is rated 7.6, while Microsoft Power Automate is rated 7.6. The top reviewer of Kofax RPA writes "Stable, scalable, and provides flexibility to use already-developed components, but its documentation is not widely available and it needs a feature similar to Discovery Bot". On the other hand, the top reviewer of Microsoft Power Automate writes "Very user-friendly and easy to use but requires better user training at first". Kofax RPA is most compared with UiPath, ABBYY Vantage, Blue Prism, Automation Anywhere (AA) and SAS Data Management, whereas Microsoft Power Automate is most compared with UiPath, Automation Anywhere (AA), Blue Prism, WinAutomation by Softomotive and ABBYY Vantage. See our Kofax RPA vs. Microsoft Power Automate report.

    See our list of best Robotic Process Automation (RPA) vendors.

    We monitor all Robotic Process Automation (RPA) reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.