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Procore vs Trello comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Aug 27, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Procore
Ranking in Project Management Software
17th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
7th
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2026, in the Project Management Software category, the mindshare of Procore is 1.0%, down from 1.4% compared to the previous year. The mindshare of Trello is 1.9%, down from 2.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Trello1.9%
Procore1.0%
Other97.1%
Project Management Software
 

Featured Reviews

CB
Project manager at CTS Electronic Components
Centralized project documents have improved remote collaboration but task workflows remain confusing
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional. Some of the features were hard to navigate through. I also found that true with some of the Whole Foods employees who were trying to use it. They were confused on how to approve things and get things completed in the task management. Additionally, some of the change order approval processes were unclear. They did not know how to approve them. When uploading a task, it was confusing to identify who was the approver of that document because the responsibility was doubled up. The task management section and the distribution list along with the project approval person designation were difficult and confusing to navigate through.
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Other companies have been using it for years, and it is a very stable platform."
"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."
"The financial side of Procore Project Management is better."
"What I appreciate about using Procore Project Management is the convenience of putting everything in one location, where pictures, schedules, blueprints, drawings, change orders, and all documents are accessible in one platform."
"I think task management, prioritization, rankings, and collaboration features are useful."
"I like Trello's speed. It is more user-friendly compared to Jira. Jira is technical, whereas the management can use Trello."
"The solution is great for project management, helps us track the progress of work and tickets, is very easy to deploy, and in general works very well."
"The solution is very easy to use."
"My advice to people looking into implementing Trello is to just do it, because it's really a great software, very easy to use, and a great collaboration tool, as long as you implement it into your organization properly."
"All the features are valuable but the data extraction is extremely helpful for automation."
"It is easy for users to start working with Trello because it has a user-friendly interface."
"Using Trello positively impacted our projects by improving organization, visibility, and overall team efficiency."
 

Cons

"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."
"It would be nice if the tool can reduce its operational cost. It would make it more competitive."
"I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional."
"Being able to export reports from Trello, general reports, or board reports, would improve the solution for me as a manager."
"It is not a scalable product."
"Trello was available as a standalone version that does not allow you to collaborate with other people."
"There can be bugs sometimes. When more than one person tries to edit the description at the same time, it can do some unexpected things."
"Trello could improve from a UI and UX standpoint and should consider adding enhanced functionality from a release management standpoint."
"We cannot link tasks that are dependent on each other."
"In the card area, you should not be able to modify so easily what is already written, as this can cause loss of information."
"It is somewhat challenging to move to the automation part of Trello."
 

Pricing and Cost Advice

"The tool is cheap and I would rate it a ten out of ten."
"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."
"We didn't need to pay for the solution."
"The product is cheap."
"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
"Its pricing is good. It is about $6 per license for what we use, but then there are other plans as well, such as $12 a month. I would rate it a nine out of ten in terms of pricing."
"UiPath is cost-efficient."
"The tool's pricing is average."
"We pay $10 per user per month for the product."
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Top Industries

By visitors reading reviews
Construction Company
11%
Manufacturing Company
11%
Outsourcing Company
8%
Energy/Utilities Company
8%
Financial Services Firm
14%
Construction Company
11%
Manufacturing Company
10%
Outsourcing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

What is your experience regarding pricing and costs for Procore Project Management?
Regarding the pricing difference between Procore Project Management and Microsoft Project, I think Microsoft Project is quite expensive. I think Procore and Smartsheets are more in line with what c...
What needs improvement with Procore Project Management?
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care...
What is your primary use case for Procore Project Management?
I have experience using Procore Project Management, which I have used with companies like Whole Foods and Hill Phoenix. At Whole Foods, they required me to use their platform for project management...
What needs improvement with Trello?
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress trac...
What is your primary use case for Trello?
My primary use case for Trello is project and task management for academic research. I use it to organize research activities, track deadlines, manage project milestones, design tasks with team pro...
 

Comparisons

 

Overview

 

Sample Customers

Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Procore vs. Trello and other solutions. Updated: September 2026.
916,771 professionals have used our research since 2012.