KeyedIn Projects vs Planview PPM Pro comparison

KeyedIn Solutions and Planview are both solutions in the Project Portfolio Management category. KeyedIn Solutions is ranked #15, while Planview is ranked #11. KeyedIn Solutions holds a 2.3% mindshare in PPM, compared to Planview’s 4.4% mindshare. Additionally, 100% of KeyedIn Solutions users are willing to recommend the solution, compared to 88% of Planview users who would recommend it.

KeyedIn Projects

Read 2 KeyedIn Projects reviews

1,167 Views
443 Comparison Views

100% willing to recommend

Planview PPM Pro

Read 32 Planview PPM Pro reviews

3,118 Views
1,653 Comparison Views

88% willing to recommend

KeyedIn Projects

Planview PPM Pro

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 4, 2024

Planview PPM Pro and KeyedIn Projects are competitive offerings in the project portfolio management software market. KeyedIn Projects seems to have the upper hand for its comprehensive features and adaptability despite potentially higher costs.

Features: Planview PPM Pro offers robust resource management, portfolio planning tools, and aligns project execution with business goals. KeyedIn Projects provides advanced analytics, customizable dashboards, and superior customization capabilities for specific business needs.

Ease of Deployment and Customer Service: Planview PPM Pro provides a well-structured deployment process with extensive support. KeyedIn Projects offers flexible deployment options and is supported by a responsive service team, adapting to various deployment environments for a dynamic experience.

Pricing and ROI: Planview PPM Pro has an affordable initial setup cost with a strong ROI through efficient project alignment. KeyedIn Projects might incur higher setup costs but promises substantial long-term ROI due to its advanced features, offering greater strategic value.

To learn more, read our detailed KeyedIn Projects vs. Planview PPM Pro Report (Updated: April 2026).

Buyer's Guide

KeyedIn Projects vs. Planview PPM Pro

April 2026

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Helped 893,244 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

KeyedIn Projects

Ranking in Project Portfolio Management

15th

Ranking in Project Management Software

30th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Planview PPM Pro

Ranking in Project Portfolio Management

11th

Ranking in Project Management Software

19th

Average Rating

7.8

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of May 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 0.7% compared to the previous year. The mindshare of Planview PPM Pro is 4.4%, down from 7.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Planview PPM Pro	4.4%
KeyedIn Projects	2.3%
Other	93.3%

Project Portfolio Management

Featured Reviews

it_user490518

Operations Manager at a tech services company with 51-200 employees

It streamlined our project management and resource management process.

I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.

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reviewer2004219

Management consultant at Sloan Consulting

Easy to use with flexible reporting, excellent visibility, and solid customer support

The status reporting is the most valuable feature as it's easy to use; it's simple for project managers to enter their information, and the reporting features are very flexible. Planview PPM enables us to create reusable project templates that reflect our project management life cycle. We were able to garner some best practices by using Planview templates, but they are also flexible enough to modify without having to customize the solution. The distinction between ''customize'' and ''configure'' is important here. When it comes to viewing projects and timelines, the solution is excellent. The views are easy to access and highly configurable. The solution provides managers with the insight they need to empower decision-making and help them manage risk, as it allows them to see when projects are over budget and behind schedule. Planview helped to reduce project delays because we can see when they occur and take proactive steps to remedy the situation.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."

"It is a practical and useful tool which benefits both us and our clients."

"The dashboards are one of the most valuable aspects of this solution, although, we've only developed a few that anyone's using. There is more maturity there and, of course, we're a month and a half into this, but getting our executive leadership to see these things is half the battle. I think dashboards are going to be critical."

"With PPM Pro, we don't get any errors in terms of the calculations and we get the right picture in terms of the dollar amount being spent on each and every project."

"PPM Pro has improved my organization through standardization, enabling us to move from a very immature state of play to a place where we've been able to standardize risk and issue management within the program delivery arena so that we're all speaking the same language about the same things and using the same metrics to capture statuses."

"PPM Pro has enabled us to set up and run a project priority committee (PPC) within the organization. Without the PPM Pro tool, we wouldn't be able to have the project information, updates, and project listings in the pipeline to be able to run the meeting efficiently, give information prior to the meeting, and also run the meeting when we meet on either monthly or on a bi-monthly basis."

"The product's deployment is straightforward."

"The solution provides managers with the insight they need to empower decision-making and help them manage risk, as it allows them to see when projects are over budget and behind schedule."

"The tool has helped us mature as an agency, has taught us to collect better data and the benefits of having good data."

"If you are relatively immature in your project management journey, this is a pretty good tool to start with."

More Planview PPM Pro pros

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."

"This solution does not work well as a task management system because it is very difficult to expand beyond just the basic tasks, and this would be a worthwhile area for improvement."

"Connecting funding and strategic outcomes with work execution is a challenge right now for us. Part of what we are facing is we have a couple of drivers of where projects are coming from. One of them is our innovation group. They are just sort of tangentially using PPM Pro for recording the status of projects and not really planning them within there. We need a stronger link between our current financial reporting system and Planview PPM Pro, so we can start to more easily record our external costs in the tool."

"When I say the solution is moderately flexible, it's really that it takes time to configure out-of-the-box."

"The product feels like a toy. The tool needs to improve its roadmap. It needs to improve things on a project management level which includes communication as well."

"We found that sometimes when they have monthly rollouts that there might be some unintended consequences."

"The biggest things are the status notes and internal notes. They have made some great improvements these past couple of weeks, but they are still lacking a bit."

"It's quick to use, but the performance is still sometimes slow because of the cloud or whatever the reason."

"If 'What If' planning cannot accommodate all projects, and if Predictive Portfolio Analysis cannot offer a method to adjust schedules and see the impact, the tool is not useful for resource management."

More Planview PPM Pro cons

Pricing and Cost Advice

Information not available

"Pricing was fair and I thought it was comparable to the other ones that we looked at. Other than ServiceNow, it was the most expensive, but we knew we were going to get a lot of value for that, so we went with it. We paid $40,000 for the implementation and for the workshops."

"The cost was in line."

"Our current license is from 2019 to 2022. So for that three-year subscription, it was $60,000 for the subscription, users, platform, and connections. Then there were some add-ons. Connecting to some of our other systems like HR for that period cost us around $12,000."

"Bulk volume discounts are a little better. Right now we have to buy in lots of 20 at $200 a license. That's a little steep. For example, with Service Now, I pay $48 a seat for a license."

"A collaboration of all their tools truly gets the biggest bang for the buck."

"$6 million has been the return on investment so far, and that was because of work intake. Now that we are scrutinizing the work intake and asking questions like, "Is there an alternative to your $10 million project?" We had one project come in for $10 million, scrutinize it through our gate review process, and wound up with the alternative, which was $3.8 million. So, a $6 million savings."

"The pricing for me is more about understanding your own needs in the company because it is one license for one person model. So, you have to really understand how many licenses you need and what may be the influx of your staff. The good thing about Daptiv is that we just need a quick telephone call to our customer success manager if we want to increase our licensing. It takes a day or two to do. So, we can upscale very quickly. We've never downscaled, but I'm guessing if we had to, we'd have to wait till the contract completes or renegotiate a different licensing cost. So, you definitely need to understand what different types of licenses provide from a functionality point of view, and then order 10% more than you need based on the influx of staff in the company. There are costs in addition to the standard licensing fees. We have the report functionality for which we pay separately for 10 hours per month."

"My advice is to pay attention to integration opportunities to reduce your licensing cost with Planview. There are additional costs for consulting services and advanced customer support."

More Planview PPM Pro pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

23%

Energy/Utilities Company

12%

Comms Service Provider

10%

Financial Services Firm

10%

Financial Services Firm

12%

Manufacturing Company

11%

Construction Company

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	6
Large Enterprise	24

Comparisons

Planview Portfolios vs KeyedIn Projects

Compared 9% of the time

Cerri Project vs KeyedIn Projects

Compared 9% of the time

Atlantic Global PPM vs KeyedIn Projects

Compared 8% of the time

Project Objects vs KeyedIn Projects

Compared 7% of the time

Sciforma vs KeyedIn Projects

Compared 4% of the time

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Planview Portfolios vs Planview PPM Pro

Compared 9% of the time

Broadcom Clarity vs Planview PPM Pro

Compared 6% of the time

ServiceNow Strategic Portfolio Management vs Planview PPM Pro

Compared 5% of the time

Planview AdaptiveWork vs Planview PPM Pro

Compared 5% of the time

monday.com vs Planview PPM Pro

Compared 4% of the time

More Planview PPM Pro Competitors

Product Reports

Buyer's Guide

Project Portfolio Management

April 2026

Download KeyedIn Projects product report

Buyer's Guide

Planview PPM Pro

April 2026

Download Planview PPM Pro product report

Also Known As

No data available

Innotas

Overview

KeyedIn Projects is designed for project management professionals seeking efficient resource planning, portfolio management, and workflow automation. It offers a robust platform to improve productivity and enhance project outcomes across industries.

KeyedIn Projects provides a platform that simplifies complex project management tasks, enabling better strategic alignment and smarter resource distribution. It supports flexible solution configurations, allowing professionals to adapt it to their unique processes. With enhanced visibility into project metrics and streamlined communication tools, KeyedIn integrates seamlessly into existing operations, fostering improved collaboration and transparency among project teams.

What are the most important features of KeyedIn Projects?

Resource Management: Optimize resource allocation with real-time data.
Portfolio Management: Prioritize and manage portfolios with advanced analytics.
Workflow Automation: Simplify repetitive tasks with automated workflows.
Time Tracking: Accurate tracking to ensure timely project delivery.
Custom Reporting: Generate custom reports for detailed insights.

What should users look for in reviews regarding benefits or ROI?

Improved Efficiency: Reviews highlight enhanced productivity.
Cost Savings: Reports of reduced project costs.
Scalability: Reviews mention adaptability to company growth.
Enhanced Decision Making: Positive feedback on data-driven decisions.

KeyedIn Projects finds application across sectors such as construction, IT, and professional services, where businesses need tailored project management capabilities. In construction, it aids in managing large-scale projects efficiently; in IT, it aligns resources with strategic projects; and in professional services, it coordinates multiple client deliverables.

KeyedIn Solutions

Planview PPM Pro offers a cloud-based platform focused on enhancing project management with high configurability and flexibility, supporting organizations in streamlining tasks and decisions.

Planview PPM Pro is recognized for its robust reporting capabilities, customizable project templates, and effective resource management. As a cloud-based solution, it enhances workflow efficiency and project visibility through integration with other tools. Features like timesheet tracking, dashboard capabilities, and Kanban views optimize resource and demand management. Although users value its functionality, there is room for improvement in areas such as capacity and financial management, intuitive reporting, and modern dashboards. Enhancements in integration with tools such as JIRA and Outlook, as well as improved task management and Agile functionality, are also desired.

What are the key features?

Configurable Platform: Offers high flexibility to adapt to changing project needs.
Robust Reporting: Provides comprehensive reporting tools for insights.
Resource Management: Helps in optimizing resource allocation.
Customizable Templates: Allows personalization of project templates.
Integration: Seamlessly connects with other tools for better efficiency.

What benefits can be expected?

Improved Project Visibility: Streamlines project tracking through enhanced dashboard capabilities.
Efficiency Boost: Integrations lead to enhanced workflow productivity.
Effective Resource Utilization: Optimizes resource and demand management with its advanced tools.
Enhanced Strategic Decisions: Facilitates informed decision-making with detailed project insights.

Planview PPM Pro is primarily used in IT project management to centralize project practices and manage resources effectively. Organizations leverage it for strategic planning, time tracking, and portfolio analytics. It supports project management offices and cross-divisional collaboration, visualizing business demand and creating detailed reports. Integration with LeanKit empowers agile methodologies and project lifecycle transparency.

Planview

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish

The Weather Channel, corcs, Crayola, Scan Health Plan, Vermont, Bank of the West, North West Company, University of Southern Mississippi, Jeffries, Purdue University, Chesterfield County Virginia, City of Memphis

Buyer's Guide

KeyedIn Projects vs. Planview PPM Pro

April 2026

Free Report: KeyedIn Projects vs. Planview PPM Pro

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