No more typing reviews! Try our Samantha, our new voice AI agent.

KeyedIn Projects vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Management Software
30th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Portfolio Management (15th)
Notion
Ranking in Project Management Software
6th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
35
Ranking in other categories
Knowledge Management Software (2nd), Document Automation Software (2nd), AI IT Support (7th)
 

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of KeyedIn Projects is 1.0%, up from 0.4% compared to the previous year. The mindshare of Notion is 1.5%, down from 2.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Notion1.5%
KeyedIn Projects1.0%
Other97.5%
Project Management Software
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Rusira Sathnindu - PeerSpot reviewer
Automation Engineer at a tech services company with 1-10 employees
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"The ability to structure data is one of the most essential functions of Notion."
"We can install it on mobile phones, making it feasible to manage productivity."
"Notion has dramatically increased my organization because in the past, all the information that I had was organized in a scattered environment across Google Drive or ChatGPT conversations, and now that it's all in one place and using a logical structure such as projects and notes and tasks and databases, everything is in one place, which is massively important to my productivity."
"By using Notion, I would say you could probably save at least 10% of your engineering time just because you are able to write documentation which is easy to read and easy to share with other team members."
"Notion is a truly great tool for anyone looking to use it, and if you want to make mind maps, if you want to define your content in terms of what you want to do and what timeline you have to set, it is truly amazing and you must go for Notion."
"Notion has a lot of integrations."
"Notion has positively impacted our organization by improving internal business outcomes, including saving time to market."
"That is one of the main key things we love about Notion—its minimal nature and at the same time its powerful capabilities."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"Customer support for Notion is mediocre at best."
"The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a chart for this purpose, complicating some of our use cases."
"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."
"Notion can be improved by making the user interface more interactive, as it seems rather basic."
"User management needs improvement."
"I find that at times Notion can be a little slow and otherwise a little hard to set up for beginners."
"I think it's about the robustness of the offline availability; it can be improved in some ways."
"Notion can be improved, and the main downside comes from its pro feature, its configurability."
 

Pricing and Cost Advice

Information not available
"The product has good pricing."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"The product is affordable compared to other platforms."
"The product's pricing depends on the usage plans."
"I pay around $100 per year."
"Notion is free to use."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
report
Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.
894,738 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Construction Company
23%
Energy/Utilities Company
12%
Comms Service Provider
10%
Financial Services Firm
10%
Outsourcing Company
11%
Construction Company
10%
Comms Service Provider
10%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business24
Midsize Enterprise9
Large Enterprise8
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for Notion?
I use the free tier for pricing, setup cost, and licensing.
What needs improvement with Notion?
I think it's about the robustness of the offline availability; it can be improved in some ways. The offline feature can be improved a lot and be made more robust. It truly does have easy integratio...
What is your primary use case for Notion?
My main use case for Notion is to make notes and store a lot of information that I can use online and offline, basically while traveling or if I get any information, I store it in Notion. My use ca...
 

Comparisons

 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about KeyedIn Projects vs. Notion and other solutions. Updated: April 2026.
894,738 professionals have used our research since 2012.