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KeyedIn Projects vs Notion comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Management Software
30th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Portfolio Management (15th)
Notion
Ranking in Project Management Software
4th
Average Rating
8.2
Reviews Sentiment
6.4
Number of Reviews
35
Ranking in other categories
Knowledge Management Software (1st), Document Automation Software (2nd), AI IT Support (6th)
 

Mindshare comparison

As of July 2026, in the Project Management Software category, the mindshare of KeyedIn Projects is 1.0%, up from 0.6% compared to the previous year. The mindshare of Notion is 1.4%, down from 2.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Notion1.4%
KeyedIn Projects1.0%
Other97.6%
Project Management Software
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Rusira Sathnindu - PeerSpot reviewer
Automation Engineer at a tech services company with 1-10 employees
Minimal workspace has organized policies and student records and improves team collaboration
One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"Notion has positively impacted our organization by improving internal business outcomes, including saving time to market."
"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."
"The product is easy to use and has good responsiveness."
"Notion helps us to track 90% of issues."
"The product has a valuable feature for databases. It has a table and a calendar view and saves various documents in the system."
"Notion has positively impacted my organization by allowing us to work better asynchronously."
"The workflow I created with Notion definitely saved us time so that we could synthesize what we were working on and visualize it versus having a simple checklist or having to track something through chats or emails."
"Notion positively impacts my organization by helping me stay organized, and having tasks and notes all in one place definitely saves me time."
 

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"My experience with pricing, setup cost, and licensing is that it is quite pricey."
"I think sometimes Notion can feel a bit complex at first because it feels overwhelming since it has a lot of features and a lot of things to see, perceive, and learn about."
"One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad."
"User management needs improvement."
"While Notion is very strong overall, there are a few areas that could be improved to make it even better."
"It can be tough to scale Notion and streamline how I create all the different pages."
"Customer support for Notion is mediocre at best."
"It can be difficult to contact the people at Notion."
 

Pricing and Cost Advice

Information not available
"I pay around $100 per year."
"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."
"It's pretty affordable."
"The product has good pricing."
"The product's pricing depends on the usage plans."
"The pricing structure is quite reasonable, and the basic plan covers the most essential features."
"The product has good pricing."
"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."
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Top Industries

By visitors reading reviews
Construction Company
24%
Energy/Utilities Company
12%
Financial Services Firm
10%
Comms Service Provider
10%
Manufacturing Company
13%
Outsourcing Company
11%
Construction Company
10%
Comms Service Provider
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business26
Midsize Enterprise7
Large Enterprise10
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for Notion?
I am using the free version of Notion. I do not think I have any price setup and licensing costs.
What needs improvement with Notion?
For Notion right now, it would be better if there is an AI for searching documentation. This would help if new employees or anyone in the company wants to revisit the documentation, as an AI would ...
What is your primary use case for Notion?
I use Notion for welcoming onboarding employees, tracking the backlog for our sprint, tracking firmware updates like my firewall, writing documentation, and documenting everything in my job. When u...
 

Comparisons

 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.
Find out what your peers are saying about KeyedIn Projects vs. Notion and other solutions. Updated: June 2026.
902,988 professionals have used our research since 2012.