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Alfresco vs Open Bee comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Alfresco
Ranking in Document Management Software
3rd
Average Rating
7.6
Reviews Sentiment
6.3
Number of Reviews
14
Ranking in other categories
Enterprise Content Management (9th)
Open Bee
Ranking in Document Management Software
8th
Average Rating
8.0
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of June 2025, in the Document Management Software category, the mindshare of Alfresco is 10.8%, down from 12.6% compared to the previous year. The mindshare of Open Bee is 3.5%, up from 3.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Document Management Software
 

Featured Reviews

Karthi Keyan - PeerSpot reviewer
Streamlining document management with enhanced digitalization features needed
We used Alfresco as a document management system for automating and digitizing manual forms. Those were the main use cases The digitalization of workflow, forms, operations, and business processes has improved our organization. The most valuable features of Alfresco include its integration with…
reviewer2266047 - PeerSpot reviewer
An easy to setup tool for archiving, managing, and sharing documents
The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents. The solution also helps to conduct searches in a document. Suppose you want to search for an exact invoice, and you may not find it, but with Open Bee, you can find it in two to five minutes.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The product allows engineering teams and developers to introduce new things in a seamless and easy way."
"Alfresco's technical support is very fast and professional."
"The digitalization of workflow, forms, operations, and business processes is also significant."
"The most valuable features of Alfresco include its integration with the scanning solution, the ability to search, and the capability to store and index to capture metadata."
"I like the ease of use, sections, and calendar."
"Alfresco allows broad searches with many index fields that you can search on, although the created fields and their values may not be intuitive."
"The most valuable feature is the flexibility of the searching elements of the metadata."
"You can meet your users' expected features without having Alfresco's involvement."
"The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents."
 

Cons

"I would like them to consider document capture functionality."
"The configuration of Alfresco is a big challenge."
"The setup process for Alfresco was complex."
"Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities."
"Alfresco has a very steep learning curve, and unfortunately, during the learning process, it's very easy to make errors, which often are unforgiving."
"Currently, documents in Alfresco are stored on a file server, which, while good for performance, is a security risk."
"Metadata, auto class, disposition log, and legal hold."
"If you don't have proper governance, things can go wrong. You have to make rules, such as one folder should not have more than 5,000 subfolders or children."
"Open Bee should update its documentation with more direct examples."
 

Pricing and Cost Advice

"The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly."
"It is cheaper compared to head-to-head competitors."
"If you buy Alfresco through a partner, there is usually a OEM licensing option."
"There are costs for any upgrade or additional functions."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
16%
Government
14%
Computer Software Company
11%
Insurance Company
8%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Alfresco?
The pricing of Alfresco starts at $100,000, which can be expensive for small projects. There is often a transition from the community version to the licensed version, which incurs migration costs. ...
What needs improvement with Alfresco?
Currently, documents in Alfresco are stored on a file server, which, while good for performance, is a security risk. Clients, especially large enterprises such as banks, are concerned about documen...
What is your primary use case for Alfresco?
Mostly, the primary use case is to store documents related to transactions in our company. These documents could be signed documents, invoices, purchase orders, etc. While transaction records are s...
What do you like most about Open Bee?
The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents.
What needs improvement with Open Bee?
Open Bee should update its documentation with more direct examples.
What is your primary use case for Open Bee?
My company uses Open Bee for archiving, managing, and sharing papers or documents with my colleagues and our enterprise. Open Bee helps our company save money and secure our paper documents while h...
 

Comparisons

 

Overview

 

Sample Customers

Over 1,300 companies from 180 different countries. Including EuroStar, Saks Fifth Avenue, NASA Langley Research Center, and KLM.
Information Not Available
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