SAP Portfolio and Project Management vs Smartsheet comparison

Why PeerSpot?

SAP and Smartsheet are both solutions in the Project Portfolio Management category. SAP is ranked #13, while Smartsheet is ranked #9 with an average rating of 8.0. SAP holds a 3.6% mindshare in PPM, compared to Smartsheet’s 4.2% mindshare. Additionally, 100% of SAP users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

SAP Portfolio and Project M...

Read 5 SAP Portfolio and Project Management reviews

3,472 Views
1,528 Comparison Views

100% willing to recommend

Smartsheet

Read 43 Smartsheet reviews

6,214 Views
2,299 Comparison Views

93% willing to recommend

SAP Portfolio and Project M...

Smartsheet

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 8, 2026

SAP Portfolio and Project Management and Smartsheet operate in the project management sector. SAP is preferred for its robust portfolio management capabilities, while Smartsheet is favored for user-friendliness and versatile features.

Features: SAP Portfolio and Project Management excels with tools for complex portfolio handling, financial management integration, and resource optimization. Smartsheet provides flexible project management, collaborative tools, and strengths in task automation and team coordination, appealing for ease of use and broad adaptability.

Room for Improvement: SAP Portfolio and Project Management could improve its user interface for better accessibility, reduce its complexity in customization, and streamline integration processes. Smartsheet may enhance reporting capabilities, offer more advanced analytics, and expand customization options for enterprise users.

Ease of Deployment and Customer Service: SAP Portfolio and Project Management entails an extensive deployment process with significant customization, supported by comprehensive services for enterprises. Smartsheet offers faster, straightforward deployment with accessible support, catering to both small and large organizations and offering a competitive advantage through its simpler onboarding process.

Pricing and ROI: SAP Portfolio and Project Management requires higher initial investment due to its complexity and enterprise focus, providing substantial ROI for organizations needing deep integration. Smartsheet presents a budget-friendly pricing model appealing to a wide audience with quick returns through simple cost structures, offering more immediate ROI through its lower cost and rapid deployment benefits.

To learn more, read our detailed SAP Portfolio and Project Management vs. Smartsheet Report (Updated: November 2026).

Buyer's Guide

SAP Portfolio and Project Management vs. Smartsheet

November 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

SAP Portfolio and Project M...

Ranking in Project Portfolio Management

13th

Average Rating

8.8

Reviews Sentiment

6.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

9th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (11th)

Mindshare comparison

As of November 2026, in the Project Portfolio Management category, the mindshare of SAP Portfolio and Project Management is 3.6%, down from 5.3% compared to the previous year. The mindshare of Smartsheet is 4.2%, down from 7.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.2%
SAP Portfolio and Project Management	3.6%
Other	92.2%

Project Portfolio Management

Featured Reviews

Nalin Kumar

Quality Assurance Group Lead at Samsung

End-to-end project management capabilities and offers seamless vendor and client contract alignment

The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The SAP PPM software is a very complete solution."

"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."

"The stability is good, and I have nothing bad to say about it."

"The integration portion with SAP models is valuable."

"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."

"It improves productivity, cash flow management, and inventory control for clients."

"Smartsheet is scalable; we deployed it in 47 large distribution centers across the United States, and we had six projects running on it while the corporate office could view all of the projects at once because the program management option is terrific."

"To me, one of the most powerful features of Smartsheet is being able to email others."

"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."

"The product is easy to use."

"The fact that you can share real-time data and access it from anywhere is the most valuable function."

"The dashboard and the layouts are quite good."

"It works similar to Microsoft Project, the data integration with Microsoft Project and Smartsheet can be imported, and we can export it, and it is good for the hybrid model, especially for the Agile model."

"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."

More Smartsheet pros

Cons

"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."

"The initial support package of version 5.0 has some setup difficulties."

"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."

"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."

"The platform's support structure needs improvement."

"If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal."

"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."

"A room for improvement I found in Smartsheet is the view, as it's currently row-wise. I should have the opportunity to view a full scale, top down list instead of just a column driven list. I shouldn't have to go just left or right. I should be able to view it top down."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently. Most business users are familiar with Excel and Office, so Smartsheet should adopt a similar way of navigating the program."

"Lacks the ability to edit attachments within the solution."

"Smartsheet could improve by having seamless integration with Azure Board."

"There should be an option to minimize the amount of data on the homepage in order to ease access and downloads in areas with slow internet connection."

"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."

More Smartsheet cons

Pricing and Cost Advice

"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."

"The solution is too expensive."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"I believe a licensed user costs between 300 to 400 euros."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

10%

Comms Service Provider

Financial Services Firm

Manufacturing Company

Financial Services Firm

12%

Manufacturing Company

11%

Outsourcing Company

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Compared 5% of the time

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Compared 5% of the time

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Product Reports

Buyer's Guide

Project Portfolio Management

November 2026

SAP Portfolio and Project Management report

Download SAP Portfolio and Project Management product report

Buyer's Guide

Smartsheet

October 2026

Download Smartsheet product report

Also Known As

Portfolio and Project Management

No data available

Overview

SAP Portfolio and Project Management enables companies to efficiently manage comprehensive project portfolios, emphasizing strategic alignment, resource optimization, and performance monitoring.

It provides a unified platform to oversee project lifecycles, facilitating improved decision-making and transparency. Companies benefit from enhanced collaboration and flexibility, minimizing project risks and ensuring timely delivery. Its integration capabilities allow streamlined workflows across departments, enhancing overall efficiency.

What are the key features of SAP Portfolio and Project Management?

Portfolio Management: Provides tools to prioritize and align project portfolios with business goals.
Project Planning: Supports advanced scheduling and task management to ensure project timelines are met.
Resource Management: Optimizes allocation and utilization of resources to maximize productivity.
Risk Management: Offers capabilities to identify and mitigate project risks proactively.
Integration: Seamlessly connects with other SAP solutions to streamline project management processes.

What benefits should users expect from SAP Portfolio and Project Management?

Improved Efficiency: Users find faster project delivery through better resource management.
Cost Reduction: Effective cost tracking and resource allocation lower project expenses.
Increased Transparency: Real-time data and reporting enhance decision-making.
Strategic Alignment: Projects remain aligned with business objectives, driving organizational success.

SAP Portfolio and Project Management is widely implemented in industries such as manufacturing, retail, and financial services. It offers tailored solutions for each sector, addressing specific project management requirements and providing industry-specific insights to optimize business processes.

SAP

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Sample Customers

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

SAP Portfolio and Project Management vs. Smartsheet

November 2026

Free Report: SAP Portfolio and Project Management vs. Smartsheet

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