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Smartsheet vs nTask comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

nTask
Ranking in Project Management Software
26th
Average Rating
8.0
Reviews Sentiment
8.0
Number of Reviews
1
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Management Software
5th
Average Rating
8.0
Reviews Sentiment
7.2
Number of Reviews
41
Ranking in other categories
Project Portfolio Management (3rd)
 

Mindshare comparison

As of May 2025, in the Project Management Software category, the mindshare of nTask is 0.2%, up from 0.1% compared to the previous year. The mindshare of Smartsheet is 4.9%, down from 5.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

Ayesha Mujeeb - PeerSpot reviewer
User-friendly, cost-effective, and efficient
The most valuable feature of nTask is its user-friendly interface. Its simplicity makes it easy to navigate, and the consistent structure across modules means the tool guides you intuitively. This is especially beneficial for those who aren't tech-savvy or haven't worked with complex tools before. Being part of a small team, cost efficiency is crucial for us, and nTask fits well within our budget while providing all the necessary features. Additionally, we find the Gantt chart feature particularly useful for planning fundraisers with various task dependencies. The reporting feature ensures accuracy in our financial work. Being a small team, we appreciate nTask's customization options in the business plan.
PaulDiaz - PeerSpot reviewer
Needs to improve baselines and changing dates can be frustrating
I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of nTask is its user-friendly interface."
"The dashboard feature is the most valuable aspect of the solution."
"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."
"The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that these dashboards can be shared with our clients without a license."
"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."
"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."
"The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces."
"Their support is awesome. We are on an enterprise plan and there is a customer success at Smartsheet and anyone from our licensed users can just send an email to them and they respond as soon as possible."
"To me, one of the most powerful features of Smartsheet is being able to email others."
 

Cons

"nTask currently lacks a direct chat or communication feature."
"I think it is all going to be about APIs in the future and I don't think Smartsheet is doing a lot in that regard. They have some integrations with Jira, but you have to pay for them."
"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."
"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."
"The solution should include integrations with other platforms or software."
"Initially, there were issues like dropdowns. Those have been overcome."
"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"A room for improvement I found in Smartsheet is the view, as it's currently row-wise. I should have the opportunity to view a full scale, top down list instead of just a column driven list. I shouldn't have to go just left or right. I should be able to view it top down."
"I would like if Smartsheet allowed more formulas in its sheets. I don't think working with formulas is as intuitive as it is in Excel. I use Vlookups and index matches in some of my sheets, and I had to find an outside consultant to help me build out those formulas."
 

Pricing and Cost Advice

Information not available
"I pay $ 120 or $ 128 a month for two to three users."
"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."
"I believe a licensed user costs between 300 to 400 euros."
"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."
"I would assume there is a licensing fee. I don't think that it is free."
"The solution is expensive."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."
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Top Industries

By visitors reading reviews
No data available
Educational Organization
38%
Manufacturing Company
8%
Government
6%
Healthcare Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

What do you like most about nTask?
The most valuable feature of nTask is its user-friendly interface.
What is your experience regarding pricing and costs for nTask?
The nTask team was accommodating and offered us a discount as a startup. For our business plan on nTask, we pay $8 per month per user. Opting for the annual subscription, the cost comes to around $...
What needs improvement with nTask?
While nTask serves our business needs well, there is room for improvement in a couple of areas. Firstly, in terms of the user interface, some other project management tools offer smoother interface...
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Smartsheet?
The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...
What is your experience regarding pricing and costs for Smartsheet?
The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.
 

Comparisons

No data available
 

Overview

 

Sample Customers

Information Not Available
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about monday.com, Atlassian, Microsoft and others in Project Management Software. Updated: April 2025.
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