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Newgen OmniDocs vs SharePoint comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Newgen OmniDocs
Ranking in Enterprise Content Management
20th
Average Rating
8.6
Reviews Sentiment
8.2
Number of Reviews
3
Ranking in other categories
No ranking in other categories
SharePoint
Ranking in Enterprise Content Management
1st
Average Rating
7.8
Reviews Sentiment
6.6
Number of Reviews
166
Ranking in other categories
Web Content Management (3rd), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

As of November 2026, in the Enterprise Content Management category, the mindshare of Newgen OmniDocs is 2.6%, up from 2.6% compared to the previous year. The mindshare of SharePoint is 12.1%, down from 13.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
SharePoint12.1%
Newgen OmniDocs2.6%
Other85.3%
Enterprise Content Management
 

Featured Reviews

GP
Strategic Relations at Eugen Software
Innovative compression, document management efficiency, and optimizes storage
I work for Newgen Software, and they provide enterprise low-code platforms. It is leading across all verticals, particularly in India, where most banks use this product Newgen's compression technologies for content and document management compress documents to a very small size, which helps plan…
Bharat Raghavan - PeerSpot reviewer
Product Manager For Marketing And Strategy at a tech vendor with 10,001+ employees
Secure collaboration has improved as I create and host protected web assets for my team
It is a little difficult to name the areas for improvements in SharePoint because I don't use it all that much. I know I can host pages on it and feel that the CMS platform, which helps create those pages, can be improved. The interface is not all that great, but other than that, there's not much to say because it's a pretty simple tool and I don't have high expectations for it to improve. The main issue bothering me today is the Content Management System, which is basically the interface through which I can create the landing page. The design and the way to incorporate things could be better because there are better content management platforms available right now. Even newer platforms like WordPress are better, so I think SharePoint can improve on that.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The tool's security has improved our management process. Its integration is good. It offers ready APIs that you can customize without developing the code. You don't have to go to the code level to implement the integration parameter."
"Our accounts department's invoicing process has been optimized and this has helped us in saving a lot of time."
"The document management system (DMS) has a fast retrieval time regardless of the stored volume."
"SharePoint is a ten out of ten solution."
"It has transformed the way we do our daily tasks and the way the departments collaborate over projects, opportunities, and other operational activities."
"It's stable. It's very widely used by companies. Also, the knowledge of the product has improved over the years, and by other companies that support it or are Microsoft SharePoint partners. So if there are problems, there's always a user or company that knows the information or can help you; even with very uncommon problems."
"Valuable features in this product are: Easy customization with MS .NET and related tools, stability, performance in a medium size environment (100-200 users), and full support by MS."
"The online editing capabilities, file sharing, auditing, information security, ease of solution management, and the easy user adaptation to the platform are the most valuable features."
"SharePoint provides enterprise content management, which includes the enterprise document management tools, and collaboration tools such as workspaces and team sites improve the productivity and increase collaboration."
"The solution is easy to use."
"Staff training is reduced because learning basic SharePoint is not as complicated as an EDRMS."
 

Cons

"Newgen could open up more to the education segment by making resources easily available to customers, similar to IBM and SAP certifications."
"We need to work on establishing a stable licensing model. When licensing terms change frequently, customers find it difficult to budget effectively."
"The Arabic language text search ability needs to be improved."
"Initial setup was complex for IT resources with a non-SharePoint background."
"I have noticed in organizations I joined that they lock down SharePoint so much, there is very limited functionality."
"Technical support rates a 3.5/5."
"There's room for improvement in the search functionality, although it has matured significantly over the years."
"We did have issues with scalability. Performance isn’t so good if too many people use it."
"Microsoft support could be better, especially for enterprise troubleshooting. They require a lot of logs and often rely on online support, which does not meet customer expectations."
"Performance: The web page was sometimes not as fast as we'd like to see."
"The technical support process should be more streamlined as it usually involves contacting vendors and arranging calls for resolution."
 

Pricing and Cost Advice

"I rate the tool's pricing a seven out of ten."
"The pricing is competitive."
"Licensing can be by server or by seat."
"The platform has medium pricing."
"SharePoint is included with our Microsoft license."
"As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."
"The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good."
"The replacement costs for it are cheaper if you use only SharePoint."
"The pricing works for us."
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Comparison Review

it_user8925 - PeerSpot reviewer
Developer with 51-200 employees
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
Comms Service Provider
45%
Financial Services Firm
11%
Educational Organization
7%
Manufacturing Company
5%
Financial Services Firm
10%
Construction Company
8%
Government
8%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business81
Midsize Enterprise40
Large Enterprise84
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for SharePoint?
I do not know the difference between the prices of the two solutions; I did not work on this project.
What needs improvement with SharePoint?
I don't know how SharePoint can be improved because it works effectively, so I can't think of any improvement. It exists in the background, similar to Windows, where you don't think about it, but i...
What is your primary use case for SharePoint?
I have been using SharePoint for three years since I began employment at Wartsila. My main use case for SharePoint is storing documents, meeting recordings, and visiting websites created by my coll...
 

Also Known As

OmniDocs
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

Coca Cola
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Find out what your peers are saying about Newgen OmniDocs vs. SharePoint and other solutions. Updated: November 2026.
921,338 professionals have used our research since 2012.