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Microsoft Purview Data Governance vs OneTrust DataGovernance comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 3, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Purview Data Gove...
Ranking in Data Governance
1st
Average Rating
7.6
Reviews Sentiment
6.9
Number of Reviews
58
Ranking in other categories
Microsoft Security Suite (8th)
OneTrust DataGovernance
Ranking in Data Governance
12th
Average Rating
7.4
Reviews Sentiment
6.8
Number of Reviews
9
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2025, in the Data Governance category, the mindshare of Microsoft Purview Data Governance is 23.2%, down from 25.3% compared to the previous year. The mindshare of OneTrust DataGovernance is 2.3%, down from 2.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Data Governance
 

Featured Reviews

James McDowall - PeerSpot reviewer
The sensitivity and retention options in Purview are excellent
Some of the menu headings may not be easy to understand for some people. For example, when I first used Purview, I noticed that one of the self-compliance centers had changed its name. Microsoft has done a huge amount of updates, and sometimes it's hard to keep track of what Purview can do. We almost constantly have to explore it. Maybe Microsoft could have a 365 roadmap where we can look at upcoming features, or some kind of bulletin announcement for Purview users that explains new features and what they can do in simple terms. We could also look at the menu settings. In my experience of using Purview, we've never used it as an exclusive system for IT professionals or technical staff. We were very keen that other specialists around the business made use of some of these features because we thought that some of what Purview could do was relevant to other departments as well as IT. For example, we have HR managers and financial staff who use it. I think that some of the terminology in Purview is pitched toward IT and tech professionals, and it may not be immediately understood by other specialists. This is something that could be improved.
Ihab-Bekhiet - PeerSpot reviewer
Business glossary is good, workflows are good but installation was difficult
I believe the relationship between business and technical terms could be improved, as well as the focus on data discovery. If we leverage the power of AI, we could provide more user-friendly outputs with relational insights between data. This is a core area for success. Any tool that focuses on data insights will add value. It's not just about linking clear data with clear business terms, but gaining insights is power and the key to success. So, I would like to improve the business and technical relations within OneTrust Data Governance. Customers mainly use OneTrust for compliance. For example, in Saudi Arabia, which is the top-selling country in 2023, there is a boom in data management investments due to digital transformation and government initiatives. They are heavily investing in data enrichment and data management. To succeed in this market, OneTrust needs to invest more and check the requirements from Saudi Arabian regulations. There are around 200 specifications to comply with. Once OneTrust meets those specifications, it will be able to sell more products. If OneTrust adapts well, OneTrust will see significant sales growth until 2030 in Saudi Arabia. An important thing to consider is to offer both on-premises and cloud deployment options. Currently, cloud-only solutions, especially on Azure, are not widely accepted. So, I would like to have an on-premises version as well. On-premises is crucial. If OneTrust can offer Google Cloud within Saudi Arabia, that would be good, but outside the country, Azure is acceptable for HIPAA compliance. So, in future, there should be both on-premises and Google Cloud options for cloud deployment.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"One way that Microsoft Purview has benefited our organization is by preventing data leakage, which saves the company money on fines and protects its reputation."
"Purview helped us automate and control our data without having to rely on people to manually tag documents with specific retention periods."
"I use the tool in projects as a medium to provide information as reports to the stakeholders."
"The e-discovery search is useful."
"Microsoft Purview is scalable."
"The ability to classify data quickly and effortlessly is arguably Microsoft Purview's most valuable feature."
"It gives you the opportunity to know your data and apply policies around it. If those policies are flouted, you can always track what's happening. You have options such as alerting the person who is committing that action, or you can take automatic action by blocking, for example, an email that is been sent externally. It's very useful."
"The time to onboard is pretty short."
"OneTrust DataGovernance has excellent on-premise data mapping and visualization capabilities."
"This product makes it easy to manage personal data."
"The tool gives us the ability to trace the path of an incident."
"I recommend using a tool like OneTrust DataGovernance for managing regulated services, especially those handling personal information."
"OneTrust allows seamless management of multiple geolocations at one time and offers workflow automation based on location-specific parameters."
"One valuable aspect of the solution is its cloud-based nature. Users can just pay the fees and get started instantly."
"The product is easy to use, with excellent integration capabilities that, although they could be improved, are still better than other options."
"The platform enhances the collaboration between data governance teams and other business units."
 

Cons

"There are negatives to the compliance aspect of Purview in that you get a lot of false positives with some of the native scanning and rules in the platform. A lot of them need tweaking to get a more realistic handle on what data there is."
"Blueprints and landing zones like we have in Azure would be great to see in Purview. The solution could offer a baseline or blueprint of recommended settings for compliance regulations such as GDPR and ISO, which could be applied with a simple switch in the options."
"I'd like to see them improve the training for implementing this type of solution."
"Another area for improvement is in managing the business glossary terms. If they could provide the same type of method that we use to configure the scan rule sets, that would be helpful. Currently, there is no option like this, so we have to do it manually. Automatic detection would be great."
"The API needs some improvement when connecting to non-Microsoft API sources. This is a limiting factor."
"While Purview's data connector platform can ingest information from non-Microsoft data sources, it is slow to do so and the information may become outdated."
"We are currently in the rollout phase, so I am not entirely sure about specific areas of improvement. However, there are some problems with DLP rules, and it would be great if the security around DLP could be expanded."
"I rate Microsoft support six out of 10. The standard support is acceptable, but sometimes it doesn't respond fast enough. Overall, it doesn't meet our expectations."
"To succeed in this market, OneTrust needs to invest more and check the requirements from Saudi Arabian regulations."
"The process management capability could be improved."
"Deployment is a big issue."
"The integration with third-party products could be better."
"In OneTrust DataGovernance, there is room for improvement in creating customized email notifications in plain language and enhancing text editor features for form creation."
"Stability issues, like unexpected backend actions or data loss during updates, need to be addressed."
"The platform could benefit from more competitive AI features, more user-friendly dashboards, and better automatic recognition or advanced templates."
"The process management capability could be improved. It would be beneficial to have an authorization mechanism for users to process certain actions."
 

Pricing and Cost Advice

"Microsoft Purview is priced in the middle. It isn't the cheapest, but it isn't the most expensive. It's affordable compared to other public cloud services."
"It is cheap. It is based on consumption. If somebody wants to start using it, the price is definitely cheaper than a tool like Collibra."
"The price is a little bit high, but it's worth the money because it has a lot of features."
"Microsoft Purview Data Loss Prevention is not cheap."
"The price is reasonable because most of our clients already have an E3 license, which makes implementation easy."
"People often and unjustly say that Microsoft product pricing is not in the scope of reality, that it's just too expensive at times. I do not feel that is the case at all... If I'm able to let go of 30 to 70 percent of my IT administration staff, that makes up for a lot of money."
"We pay $15,000 per end user for the E5 license."
"Microsoft Purview has a pay-per-use pricing model, so it's one of the most cost-effective tools, as your cost will be based on your usage. It's a pricing model that Microsoft has nailed down, making it great whether you're a small organization or a multinational, giant organization."
"There is a licensing fee that we pay regularly."
"The product is worth every penny."
"The solution is a low-cost option."
"The product cost was reasonable due to a discount for NGOs."
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Top Industries

By visitors reading reviews
Financial Services Firm
15%
Computer Software Company
13%
Government
9%
Manufacturing Company
7%
Financial Services Firm
13%
Computer Software Company
12%
Insurance Company
10%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Microsoft Azure Purview?
It is designed to seamlessly connect to various data sources, which is particularly beneficial for our customers who primarily use Microsoft technologies.
What is your experience regarding pricing and costs for Microsoft Azure Purview?
Microsoft Purview Data Governance is quite affordable compared to other market solutions, which have high initial costs. It allows for a cost-effective start with negligible initial cost. However, ...
What needs improvement with Microsoft Azure Purview?
There should be more clarity about the costing, particularly how the cost is calculated, especially when utilizing health reports and quality features. Additionally, adding more tools around data q...
What do you like most about OneTrust DataGovernance?
One valuable aspect of the solution is its cloud-based nature. Users can just pay the fees and get started instantly.
What is your experience regarding pricing and costs for OneTrust DataGovernance?
The cost of OneTrust DataGovernance was slightly expensive. However, it is one of the finest tools in its category.
What needs improvement with OneTrust DataGovernance?
There should be more customization options, as many things are restricted. This customization should suit individual needs, allowing for more UI customization, especially during consent collection....
 

Also Known As

Microsoft Purview, MS Azure Purview
No data available
 

Overview

 

Sample Customers

Information Not Available
Anthony Nolan, Everis, Herman Miller, Provident Financial Group
Find out what your peers are saying about Microsoft Purview Data Governance vs. OneTrust DataGovernance and other solutions. Updated: April 2025.
851,042 professionals have used our research since 2012.