Hyland OnBase vs QuickBase comparison

Hyland and Quickbase are both solutions in the Low-Code Development Platforms category. Hyland is ranked #12 with an average rating of 7.7, while Quickbase is ranked #14 with an average rating of 8.3. Hyland holds a 1.4% mindshare in LCDP, compared to Quickbase’s 1.8% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 98% of Quickbase users who would recommend it.

Hyland OnBase

Read 13 Hyland OnBase reviews

3,322 Views
532 Comparison Views

100% willing to recommend

QuickBase

Read 75 QuickBase reviews

1,889 Views
1,096 Comparison Views

98% willing to recommend

Hyland OnBase

QuickBase

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Executive SummaryUpdated on Sep 18, 2024

Hyland OnBase and QuickBase are enterprise content management and application development platforms. User reviews indicate QuickBase scores higher due to its features, despite Hyland OnBase offering competitive pricing and support.

Features: Hyland OnBase offers robust document management, workflow automation, and secure content storage. QuickBase stands out for its customization, ease of use in creating business applications, and flexible application development capabilities.

Room for Improvement: Hyland OnBase users often mention its complexity, steep learning curve, and need for a more intuitive user interface. QuickBase users highlight limitations in advanced reporting, integration features, and occasional performance issues.

Ease of Deployment and Customer Service: Hyland OnBase's deployment is usually seen as time-intensive and complex, although its customer service is well-rated. QuickBase has a smoother deployment process with straightforward setup, though its customer service receives mixed reviews.

Pricing and ROI: Hyland OnBase is generally viewed as cost-effective with good ROI, but its higher upfront setup cost can be a barrier. QuickBase, while more expensive, often justifies the cost with faster deployment and better ROI from quicker solution implementation.

To learn more, read our detailed Hyland OnBase vs. QuickBase Report (Updated: July 2025).

Buyer's Guide

Hyland OnBase vs. QuickBase

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Low-Code Development Platforms

12th

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Business Process Management (BPM) (16th), Enterprise Content Management (5th)

QuickBase

Ranking in Low-Code Development Platforms

14th

Average Rating

9.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

Rapid Application Development Software (18th), Employee Time Tracking Software (8th)

Mindshare comparison

As of August 2025, in the Low-Code Development Platforms category, the mindshare of Hyland OnBase is 1.4%, up from 0.4% compared to the previous year. The mindshare of QuickBase is 1.8%, up from 1.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Low-Code Development Platforms

Featured Reviews

Srinivas Rao Kagitha

Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private

Offers good dashboards and reports but fails to offer better migration features

The migration is a bit difficult in the tool. Whenever we make certain changes to workflow or other stuff, migrating the code from one environment to another is a bit tedious. The tool has an option for export and import, which is not robust. Most of the time, we need to do things stuff manually. For example, if we make any changes in the existing life cycle or any queues, we have to move those changes manually. There is no robust way to migrate code from one environment to a lower environment, like prod. When it comes to the product's technical support, the turnaround time is a bit longer than expected. The issue may be because there are a number of issues or a large number of customers who are reaching out to the support team for help. I believe that the solution's technical team can provide a solution more quickly.

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Bhavatha Ranjanni S

Data Analyst at Global Value Web

Its extensive scope allows multiple users with diverse professional backgrounds to engage on a single platform

When learning QuickBase, I noticed a shift in its cost structure. It operated on a cost-efficient model tied to the number of users, with invoicing based on applicants. The recent changes have increased costs based on user activity, such as viewing reports or interacting with specific fields. This shift makes QuickBase more expensive to use as activity increases. Lowering these costs could potentially broaden QuickBase's user base, similar to how Microsoft PowerApps operates. The visualization in QuickBase could be enhanced. Due to cost and usage efficiency concerns, our utilization of QuickBase is limited within our company. A few individuals are currently utilizing QuickBase. We need to consider the cost-to-usage ratio and prioritize increasing adoption.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."

"The most valuable features are that it's very secure and provides audit trails for our documents."

"Integrating Hyland OnBase with our systems enabled us to automate document designs and templates, which was extremely helpful in the finance and banking industry."

"Its most valuable aspect is its flexibility"

"We found the setup process to be okay since they do offer a troubleshooting guide."

"The product's initial setup phase is not difficult."

"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."

More Hyland OnBase pros

"The most valuable feature of QuickBase is its dynamic form capabilities. These forms allow backend automation, making tasks like updating data based on specific conditions much easier."

"It is low-code. We are able to go in and create apps quickly. It is very helpful for the size of our company. We're a mid-size company, and at this moment, we don't need anything externally. We don't have to go out and consult a consulting firm to build something from the ground up. So, the ease of that and being able to get development quickly up and running has been good for us."

"The need for little to no code knowledge has been huge."

"It provides a well-organized method for overseeing everything, especially considering the remote work aspect."

"The usability of QuickBase largely depends on how you design your workflows within the platform. If you keep them simple and straightforward, it can be a highly usable product."

"The product is easy to use."

"QuickBase is an excellent product and it is very easy to get support."

"There's a lot of stability in QuickBase...I really appreciate the processing part of QuickBase, especially considering how we're able to get information in real time instead of having to wait."

More QuickBase pros

Cons

"We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application."

"The application could potentially be more open-source, allowing integration with more solutions."

"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."

"I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial."

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."

"The solution’s initial setup is a little difficult."

"For user experience, they would have to do more with the interface. It is not easy to work with and is a little messy. It is getting better, but it is not yet good enough. Other products are comparatively doing better in terms of the user interface. I have been hearing about Box, which is very easy to use and learn for the users. OnBase has to work on this aspect. It should have BPM capabilities. We compete with tools that provide the BPM feature and support those standards. They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"The look and feel could be better. The integration with the user could be better. It could also be more user-friendly."

More Hyland OnBase cons

"I would like to see the reporting enhanced because some of them are not easy to generate."

"The user interface of Quick Base is complex. It can be difficult to navigate, and ideally, it should be simplified to facilitate use by anyone, not just certified individuals."

"Whenever we do onboarding, or we get new employees, there tends to be a delay of not just a week but a couple of weeks, and sometimes even a few weeks of being able to see certain new employees in the system."

"It would be beneficial for the QuickBase team to focus on improving the integration of cloud-based storage platforms within their product. In use cases like ours, where QuickBase serves as a centralized source of truth for construction projects, having seamless integration with platforms like Dropbox or OneDrive would greatly enhance the product's capabilities."

"I would like to see better options for producing paper reports from Quick Base, rather than viewing things exclusively on screen."

"Third-party integration -- they are working on it and I find their brand-new still-in-beta Webhooks very promising."

"They could enhance the ability to link records between tables directly without the need for additional automation to increase space and time."

"Its UI needs improvement. They should improve it and make it a little bit more modern. We should also be able to have more real-time information that connects with other software platforms. It has an open API, but it doesn't always connect with some of the other platforms that we would like to utilize. These are probably two of the biggest things for us, and hopefully, they will keep ensuring that in the future, they continually build QuickBase to be a little bit more efficient in that regard."

More QuickBase cons

Pricing and Cost Advice

"The tool's price is high."

"OnBase is reasonably priced."

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"The solution costs around $6,000 per month."

"The pricing for QuickBase is pretty straightforward, It is based on a per user/per month licensing fee."

"Quickbase is probably not the cheapest app out there. That said, it is worth its weight in gold. There is no other app that I know of in the market today that can do what Quickbase does."

"You have to negotiate the price because it varies based on the number of users you have, as well as how much cloud storage space you need."

"The pricing for the tier my company used included ten seats and the subcontractor, amounting to approximately $18,000 USD per year."

"It is probably about 300 per license per person. There is just the licensing cost. There are no additional costs."

"The product is cheap when compared to other products."

"We felt the pricing and licensing for QuickBase were easy enough to understand, fair and competitive."

"The solution is expensive and geared toward enterprise-level clients."

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Top Industries

By visitors reading reviews

Government

14%

Financial Services Firm

13%

Computer Software Company

Insurance Company

Manufacturing Company

12%

Computer Software Company

Healthcare Company

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Hyland OnBase?

The solution is very developed and we are not taking full advantage of its functionalities.

See all answers

What is your experience regarding pricing and costs for Hyland OnBase?

I find pricing to be on the higher side due to its monolithic architecture. I would rate it six out of ten. Transitioning to microservices, allowing users to pay for only what they use, could reduc...

See all answers

What needs improvement with Hyland OnBase?

I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hyland is working on a new platform (HXP) to integrate features from all products, ad...

See all answers

What do you like most about QuickBase?

The most valuable feature of QuickBase is its dynamic form capabilities. These forms allow backend automation, making tasks like updating data based on specific conditions much easier.

See all answers

What is your experience regarding pricing and costs for QuickBase?

Pricing could be cheaper. I rate it around a seven out of ten. Mainly larger companies use it, which influences the pricing structure.

See all answers

What needs improvement with QuickBase?

The user interface of Quick Base is complex. It can be difficult to navigate, and ideally, it should be simplified to facilitate use by anyone, not just certified individuals. There is room for imp...

See all answers

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Product Reports

Buyer's Guide

Hyland OnBase

August 2025

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Buyer's Guide

QuickBase

August 2025

Download QuickBase product report

Also Known As

OnBase

Quick Base, TSheets

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

Trusted by more than half of the Fortune 100, QuickBase is a low-code platform for building, customizing, and integrating custom business applications. With more than 6,000 customers and 500,000 active users, QuickBase is the technology of choice for organizations that want to empower business users to solve their own challenges while maintaining the governance and security of an enterprise-quality app development system.

Quickbase

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

Procter & Gamble, Tesla, Norwegian Cruise Line, Google, Metso, Agero, Kayak, PTC, Patra Corp, TomTom, Southwest Airlines, FedEx Office

Buyer's Guide

Hyland OnBase vs. QuickBase

July 2025

Free Report: Hyland OnBase vs. QuickBase

Find out what your peers are saying about Hyland OnBase vs. QuickBase and other solutions. Updated: July 2025.

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