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DocuShare vs M-Files vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Mindshare comparison

Enterprise Content Management Market Share Distribution
ProductMarket Share (%)
DocuShare0.6%
SharePoint15.0%
OpenText Documentum Content Management10.2%
Other74.2%
Enterprise Content Management
Document Management Software Market Share Distribution
ProductMarket Share (%)
M-Files7.8%
Alfresco15.9%
Microsoft Purview Data Lifecycle Management11.1%
Other65.2%
Document Management Software
Enterprise Content Management Market Share Distribution
ProductMarket Share (%)
SharePoint15.0%
OpenText Documentum Content Management10.2%
OpenText Content Management10.0%
Other64.8%
Enterprise Content Management
 

Featured Reviews

RW
The new releases incorporate significant advancements in artificial intelligence, machine learning, and language processing capabilities
Version control interface is very good. The new releases of DocuShare incorporate significant advancements in artificial intelligence, machine learning, and language processing capabilities. For instance, when you upload a document into DocuShare, you no longer need to set up templates to identify and extract important fields. The system automatically reads the document and identifies key information. For example, in a contract document between two entities, it can recognize the contract start date, end date, reference number, and other relevant details without manual intervention. This automated process streamlines document management. You should know your requirements and understand your environment, as well as the goals you want to achieve. Try out the demo first to see if it fits your needs and objectives before making a decision. Overall, I rate the solution a seven out of ten.
LN
Good workflows, and it is easy to use with a dashboard that improves contract visibility
My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with new users, teaching them how it works. We try to hide all that from them but the setup time to get everything the way we wanted was probably two months. That is two months in one resource working on it half time a week, but it just took a lot of work to get the metadata set up, to get the workflows set up, and to get all the documents added to the repository. Now we've got versioning and we know where everything's at, the dashboard is great, but don't assume when they tell you that you'll be up and running in two weeks, that that is the truth. It takes much longer than you think. I would rate this solution an eight out of ten.
Madhur D'silva - PeerSpot reviewer
Collaborative work benefits while user-friendliness challenges persist
The most valuable feature of SharePoint is its user interface, which is very easy to use. I do not have to be very technical to use it. Its rights management capabilities and ability to restrict access to certain people are also very useful. Furthermore, I can access SharePoint from any device, whether it is a phone or laptop, which is very convenient.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The software development kit can be customized."
"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
"Removed the need of paper storage and people flow into the office."
"The access control is definitely a good feature. We also appreciate the improvements they've made to the online applications, where multiple users can work on the same documents simultaneously. Everything syncs automatically."
"The most valuable features are the collaboration and sharing."
"The most valuable aspect of SharePoint is its integration with Teams. T"
"We can now share to team members by MS Teams and assign planners to follow and update statuses in a single platform."
"It is very stable."
"Our staff found it simpler, as they did not have to work within a classification system."
"It has an easy to distribute administration capability, and can also scale to meet a large number of future needs."
 

Cons

"The user interface could be improved."
"The integration with other products needs to be improved."
"Workflow is something that can become more intelligent."
"No good process to import emails from several users into a single comprehensive SP repository."
"The initial setup process is not intuitive."
"The initial setup was very complex."
"I would like it to be more compliant with global regulations. There are certain features which could be included that currently are not there, such as compliance and record management capabilities."
"The management of the product/back-end is complex."
"We'd like to be able to upload from MS Excel to deploy tasks and use drop-down lists to collect further information."
"​Improve the user-friendliness."
 

Pricing and Cost Advice

Information not available
"They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
"The data classification and search elements are cheap."
"The pricing is competitive."
"They are about an eight in comparison to other similar products."
"The solution's pricing is relatively expensive because it's bundled with other products."
"The cost is expensive, but worthwhile."
"It is very expensive.​"
"Any extended support from Microsoft is expensive."
"Licensing can be by server or by seat."
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Comparison Review

it_user8925 - PeerSpot reviewer
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
No data available
Manufacturing Company
10%
Computer Software Company
9%
Government
8%
Comms Service Provider
7%
Government
13%
Financial Services Firm
9%
Computer Software Company
9%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
No data available
By reviewers
Company SizeCount
Small Business79
Midsize Enterprise37
Large Enterprise80
 

Questions from the Community

What needs improvement with DocuShare?
The user interface could be improved.
What is your primary use case for DocuShare?
We use the solution for electronic document filing.
What advice do you have for others considering DocuShare?
Version control interface is very good. The new releases of DocuShare incorporate significant advancements in artific...
Ask a question
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What is your experience regarding pricing and costs for SharePoint?
As SharePoint is part of the Microsoft 365 suite, the pricing is acceptable.
What needs improvement with SharePoint?
Not with SharePoint specifically, but overall with the software or tools from Microsoft, I think there are areas that...
 

Comparisons

No data available
 

Also Known As

No data available
No data available
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

Lincoln Public Schools, West Orange School District, Tulane University, Niagara Catholic School District, Arig, Co-operative Financial Services, Mizuho Capital Markets Corporation, Volksbank Romania and Iron Mountain, Hammersmith Hospital, Holman Insurance Brokers Ltd., Kaiser Permanente, Convergys Inc., Honeywell, Universal Pictures, McGraw Hill Construction Information Group
Crowe UK, Stearns Bank, Head Energy, OMV, TK Elevator
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
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