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Calendly vs Microsoft Bookings comparison

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Calendly
Ranking in Appointment Scheduling Software
1st
Average Rating
8.6
Number of Reviews
4
Ranking in other categories
No ranking in other categories
Microsoft Bookings
Ranking in Appointment Scheduling Software
2nd
Average Rating
9.0
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2026, in the Appointment Scheduling Software category, the mindshare of Calendly is 9.6%, down from 18.6% compared to the previous year. The mindshare of Microsoft Bookings is 8.5%, down from 20.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Appointment Scheduling Software Mindshare Distribution
ProductMindshare (%)
Calendly9.6%
Microsoft Bookings8.5%
Other81.9%
Appointment Scheduling Software
 

Featured Reviews

Sarah Mainor Wall - PeerSpot reviewer
DFPS Conservatorship Officer at State of Texas
Scheduling conference calls has become more efficient and reduced no-shows
The best features that Calendly offers, in my opinion, would be the actual calendar itself and the usability. It's very user-friendly. You literally click on the mouse and you'll see the time slots drop and just schedule a time to meet on a specific date. What makes the calendar and usability stand out for me compared to other tools is that the interface is just legible. It's in bold print and easy to read. Calendly has positively impacted my organization by ensuring that most of the scheduled appointments are clear to understand, and they usually keep the appointments. The retention rate is high. It has reduced the no-shows.
LP
IT Service Manager at a consultancy with 51-200 employees
Offers scheduling convenience but has not improved meeting efficiency due to limited use
Microsoft Bookings should be easy to use, and the advantage is that external people can book a meeting and find my free time. It is customizable in terms of being able to book half hour or one hour or different time slots. There are some benefits there. It comes with our Microsoft E5 licensing package.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Calendly has positively impacted my organization by ensuring that most of the scheduled appointments are clear to understand, and they usually keep the appointments."
"Calendly saves me time and reduces back-and-forth emails."
"I can estimate that previously we were doing back-and-forth communication, and now we are spending less than thirty to forty percent of our time coordinating with meeting attendees, which also improves the meeting fixed rate."
"Calendly has impacted my organization positively by eliminating the back and forth in scheduling meetings."
"Microsoft Bookings should be easy to use, and the advantage is that external people can book a meeting and find my free time."
 

Cons

"Calendly is working well and stands out because it is very simple, but it could benefit from more advanced automation features or additional AI features."
"I rated it an eight because there's still some improvement that I would want to see, just a little bit more information that can be added."
"I would like it to be a little bit more customizable with respect to visual design."
"I rate Calendly an eight out of ten. I chose eight out of ten because it's not perfect; there's some room for improvement, but it's a pretty stable and strong tool."
"I would not say there is a positive return on investment."
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Questions from the Community

What needs improvement with Calendly?
I think Calendly could be improved by making it possible to edit one-time meetings that I've already set up or even duplicate them. Rather than just working off of my calendar, if I set up a cu...
What is your primary use case for Calendly?
My main use case for Calendly is to schedule appointments, calls with customers, and team meetings. A specific example of how I use Calendly for scheduling with customers or team meetings is that I...
What advice do you have for others considering Calendly?
I rate Calendly an eight out of ten. I chose eight out of ten because it's not perfect. There's some room for improvement, but it's a pretty stable and strong tool. Regarding Calendly&#...
What is your experience regarding pricing and costs for Microsoft Bookings?
All of the Microsoft Office products are included in the setup cost.
What needs improvement with Microsoft Bookings?
There is very little room for improvement.
What is your primary use case for Microsoft Bookings?
I use Microsoft Bookings for scheduling meetings and appointments, but it is not really being used. No one has actually used it. I have put a link in my email signature, but no one ever clicks it, ...
 

Also Known As

No data available
MS Bookings
 

Overview

 

Sample Customers

Zendesk, Trustpilot, Pinterest, Pendo, nrg
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