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OpenText Project and Portfolio Management vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
4.5
Users are uncertain about ROI from OpenText PPM, anticipating potential value post-full implementation despite current mixed opinions.
Sentiment score
4.5
Trello's free version enhances workflow efficiency by improving organization, reducing miscommunication, and saving time, boosting productivity 20-30%.
The efficiency gain is not from a formal measurement tool but from observed reductions in coordination time, fewer delays, and smoother task tracking across semester-long projects.
Research Assistant at a university with 10,001+ employees
I think it actually pretty much exceeded our expectations or at least met all of our expectations regarding task management and sprint management.
CEO at Infohob
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
VP Product at PeerSpot
 

Customer Service

Sentiment score
7.4
OpenText support is inconsistent, with mixed reviews on responsiveness, satisfaction, bug fixing, and technical expertise ratings between 5-9.
Sentiment score
2.4
Trello users often bypass tech support due to its ease, while support experiences vary from effective to slow.
I tried to reach out to get answers before or even look on the web community support for things, such as the out-of-office notifications, without finding answers.
Senior Content Strategist at PeerSpot
 

Scalability Issues

Sentiment score
7.7
OpenText Project and Portfolio Management is highly praised for its scalability, accommodating growth seamlessly for various business sizes.
Sentiment score
5.9
Trello is praised for scalability and flexibility, but faces limitations with larger projects and could better serve larger teams.
 

Stability Issues

Sentiment score
7.5
OpenText PPM is stable, especially on Windows, though some users report version-specific issues and infrastructure-related downtimes.
Sentiment score
6.9
Trello is highly regarded for its stability and reliability, with users praising its consistent performance despite occasional slowdowns.
While it is generally stable, there is still some room for improvement.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Room For Improvement

OpenText needs improved reporting, user interface, resource management, integration, and security, alongside better mobile, database, and automation features.
Trello users seek better integrations, advanced analytics, flexible automation, enhanced usability, and more scalable features for complex projects.
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
More control over email notifications would also be helpful.
VP Product at PeerSpot
A way to manage an overall project with all the specifications, and then managing all the sub-cards related to that project.
Frontend Web Developer at PeerSpot
Support for larger projects with many tasks and team members could be enhanced. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.
Research Assistant at a university with 10,001+ employees
 

Setup Cost

OpenText pricing is seen as high by SMBs, but offers transparency with separate licenses and no hidden costs.
Trello offers a fair pricing model with a valued free version, but some find paid options costly for additional features.
It is not overly expensive and provides a fair value for the features offered.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
 

Valuable Features

OpenText PPM offers a user-friendly interface with real-time data, integration flexibility, and tools for efficient project and financial management.
Trello optimizes task management with Kanban boards, automation, and collaboration tools, streamlining productivity and facilitating seamless integration.
The workflow is amazing and highly effective in streamlining processes.
Founder & Chief Executive Officer at a tech vendor with 11-50 employees
Trello's interface is aesthetically pleasing for project management, and it enhances collaboration with other team members.
Customer Success Manager at PeerSpot
If I had to quantify it, I would say it improved our workflow efficiency by around twenty to thirty percent, mainly because it reduced confusion, duplicate work, and time spent on status updates during meetings.
Research Assistant at a university with 10,001+ employees
It replaces ping-ponging emails back and forth with a board where people can follow a task from start to finish and see when it's done.
CSM at PeerSpot
 

Categories and Ranking

OpenText Project and Portfo...
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
27
Ranking in other categories
Project Portfolio Management (9th)
Trello
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
Project Management Software (5th)
 

Featured Reviews

reviewer1905414 - PeerSpot reviewer
PPM SaaS Application Manager at a government with 10,001+ employees
Gives management a cohesive place for tracking business strategies and goals, but cosmetic aspects need work
I like the ease of customization from an admin perspective. I'm really excited about some of the things that are coming in version 10.0.3 as far as what admins are able to do. I also really like how the program portfolio and project management roll up into each other. That's going to be a really good feature for our organization because we have a lot of things that are related, and it's nice to have things under one umbrella where we can go back to them. I also like the fact that it's not very difficult to integrate with other applications, as long as you have the right people with the right skill sets on board. I have seen us integrate with a couple of other cloud solutions and that was done fairly quickly. It's the ease of use and the ability to customize PPM that really work in our favor. Another useful aspect is that the solution gives us a single place where teams can track and measure progress towards their goals. That it is very important from an upper management perspective. Part of the reason that they're using the application is to have a cohesive place for tracking business strategies and organizational goals, and to only implement projects that line up with them.
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.
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Top Industries

By visitors reading reviews
Construction Company
20%
Financial Services Firm
11%
University
7%
Manufacturing Company
7%
Construction Company
13%
Financial Services Firm
12%
Manufacturing Company
8%
Outsourcing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business8
Midsize Enterprise2
Large Enterprise15
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

Any experience with Strategic Project Portfolio Management Solutions?
Hi, @Cheryl Joseph Micro Focus Project and Portfolio Management solution could be a good candidate, see my review on this product, or if you may need more information to drop me a message. You can...
What is your experience regarding pricing and costs for Micro Focus Project and Portfolio Management (PPM)?
The price of this solution is reasonable. It is not overly expensive and provides a fair value for the features offered.
What needs improvement with Micro Focus Project and Portfolio Management (PPM)?
OpenText Project and Portfolio Management could improve in several areas such as portfolio planning and resource allocation. Additionally, strategic portfolio management and investment management s...
What needs improvement with Trello?
Maybe some AI enhancements would be beneficial, but in terms of how we use Trello here, a lot of people seem to be really happy with Trello and that is always the go-to. Most people will just immed...
What is your primary use case for Trello?
I mostly do software development. I am building a SaaS platform for business process automation, so I mostly work with software now. That is why Trello is mentioned. I am not working much with netw...
 

Also Known As

Micro Focus Project and Portfolio Management (PPM), HPE Project and Portfolio Management PPM
No data available
 

Overview

 

Sample Customers

Bank Simpanan Nasional, Smart Communications, Aareon AG
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about monday.com, Planisware, Broadcom and others in Project Portfolio Management. Updated: June 2026.
902,988 professionals have used our research since 2012.