Microsoft Purview eDiscovery vs OpenText EnCase eDiscovery comparison

Microsoft and OpenText are both solutions in the eDiscovery category. Microsoft is ranked #1 with an average rating of 7.8, while OpenText is ranked #5 with an average rating of 9.0. Microsoft holds a 10.7% mindshare in eD, compared to OpenText’s 3.1% mindshare. Additionally, 87% of Microsoft users are willing to recommend the solution, compared to 75% of OpenText users who would recommend it.

Microsoft Purview eDiscovery

Read 8 Microsoft Purview eDiscovery reviews

2,518 Views
1,838 Comparison Views

87% willing to recommend

OpenText EnCase eDiscovery

Read 8 OpenText EnCase eDiscovery reviews

808 Views
436 Comparison Views

75% willing to recommend

Microsoft Purview eDiscovery

OpenText EnCase eDiscovery

Comparison Buyer's Guide

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Executive SummaryUpdated on Oct 6, 2024

OpenText EnCase eDiscovery and Microsoft Purview eDiscovery compete in the legal technology space. Microsoft Purview eDiscovery often has the upper hand due to its comprehensive features, which justify its price.

Features: OpenText EnCase eDiscovery is recognized for its extensive data collection capabilities, straightforward deployment, and responsive customer support. In contrast, Microsoft Purview eDiscovery is valued for seamless integration with other Microsoft services, creating a robust, feature-rich environment that enhances user workflow.

Room for Improvement: OpenText EnCase eDiscovery users express a desire for better scalability, faster processing times, and improved customization options. Microsoft Purview eDiscovery users seek enhancements in customization, more intuitive functionalities, and improved customer service.

Ease of Deployment and Customer Service: OpenText EnCase eDiscovery benefits from a straightforward deployment and responsive customer service. Microsoft Purview eDiscovery is tightly integrated within the Microsoft ecosystem, simplifying deployment but offering mixed feedback on customer service interaction.

Pricing and ROI: OpenText EnCase eDiscovery offers a competitive setup cost, leading to favorable ROI perceptions. Microsoft Purview eDiscovery may involve higher upfront costs, yet users find the ROI worthwhile due to its robust feature set and integrated experience.

To learn more, read our detailed Microsoft Purview eDiscovery vs. OpenText EnCase eDiscovery Report (Updated: December 2025).

Buyer's Guide

Microsoft Purview eDiscovery vs. OpenText EnCase eDiscovery

December 2025

Download the complete report

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Purview eDiscovery

Ranking in eDiscovery

1st

Average Rating

7.6

Reviews Sentiment

7.5

Number of Reviews

Ranking in other categories

Microsoft Security Suite (22nd)

OpenText EnCase eDiscovery

Ranking in eDiscovery

5th

Average Rating

7.8

Reviews Sentiment

7.7

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of January 2026, in the eDiscovery category, the mindshare of Microsoft Purview eDiscovery is 10.7%, down from 26.7% compared to the previous year. The mindshare of OpenText EnCase eDiscovery is 3.1%, up from 3.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

eDiscovery Market Share Distribution
Product	Market Share (%)
Microsoft Purview eDiscovery	10.7%
OpenText EnCase eDiscovery	3.1%
Other	86.2%

eDiscovery

Featured Reviews

reviewer2595618

Senior System Engineer at a sports company with 5,001-10,000 employees

Has made it significantly easier to handle rare litigation requests

The speed of it is valuable. I am able to search even 10,000 mailboxes for specific content. It helps search and accommodate the often limited information provided by users regarding what they need. It provides a solid starting point, and then we are able to refine the data from there. That has been very helpful because we do not always get enough information from our users to know what to look for. For example, a user is missing an email from x date but does not know anything else. In such a case, I give them a list of emails to look at so that they can tell me what they are missing. It is not a lack of the tool. It is more of a lack of the user providing info.

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Alejandro Stromer

Director Consulting SAP OpenText en Entelgy at DCL Consultores EIM SL

A stable and scalable hybrid solution with easy setup

The solution is scalable. It has three levels. You have the presentation area that can be escalated to the balance sheet. You have the back-end area that can be escalated using higher viability to configure more application servers. Also, the area of storage can be increased. We usually cater to enterprise solutions but have small- and medium-sized customers. It starts with 25 users and goes up to 100s and 1000s.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The ability to query everything that's in Microsoft and send links or add people, like managers, to review the documents is valuable. It's easy as I don't have to download and email anything. I just add them as a reviewer, and they can access it from there."

"The most valuable features are automatic content logging tagging. Performing these tasks manually would be impossible. Since most of our data is already in Microsoft, it's convenient to run it through this tool."

"The most valuable feature of Microsoft Purview eDiscovery is its ability to search across various platforms, including Exchange, SharePoint, Teams, and OneDrive. It enables a streamlined, unified process for searching across these platforms."

"The machine learning wasn't half bad. I really like that part. I thought it was novel. It pretty much automated it, once you trained the model."

"Purview eDiscovery has made it significantly easier to handle rare litigation requests."

"Our legal team benefits from using Microsoft Purview eDiscovery."

"Tasks that took an entire day before we implemented Purview now take just 30 minutes."

"The tool has been beneficial. Some of our previous users left the organization without sharing the information they had at a personal level. This information was related to the organization, and they didn't disclose it. Thanks to the product, it's easy for me to search and find out what communication a specific user has done, whether it's from SharePoint or any other platform. With Microsoft Purview eDiscovery, we can easily retrieve and restore this data."

More Microsoft Purview eDiscovery pros

"The solution is very stable."

"Data Recovery: Its ability to repair damaged partitions and uncover hidden partitions from within the tool, and allow further analysis."

"It indexes much faster, and is more reflexive because of the Enscripts."

"The technical support is excellent."

"It speeds up the process, so I can meet my deadlines."

"The most important feature we've found is the Enscripts. That is one powerful feature that I, personally, love to use."

"I like the processing feature on the product because it does everything at once, i.e, indexing, recovery, keyword searches, etc."

Cons

"The sorting and filtering of the result data need improvement, and the interface for writing queries is not user-friendly for business users. We still need all the backend stuff. We have to use Graph API to interface with everything and create custom interfaces on the front end to make it easier for the end users, which is costly. The reporting, sorting, and filtering capabilities that other products have aren't available natively in Purview."

"We find that many critical functions are available only to E5 license holders. It would be beneficial to have more options available for E3 customers. Enhanced Teams functionalities and better capture of text message data, both SMS and MMS, would also be improvements."

"The query language can be time-consuming to figure out if you don't know it initially."

"Purview Data Loss Protection for remediating policy violations needs refinement, for example, in defining what constitutes a credit card because that is where I get the most false positives."

"I would suggest adding more platforms."

"The sorting and filtering of the result data need improvement, and the interface for writing queries is not user-friendly for business users."

"We find that many critical functions are available only to E5 license holders."

"The query language can be time-consuming to figure out if you don't know it initially. While there are options with dropdowns to select criteria, having a natural language feature would be beneficial. Copilot is expected to add such functionality in the future."

More Microsoft Purview eDiscovery cons

"I would like to see a capability to ingest and absorb more data. That would be really good. It currently is lacking this function."

"Sometimes the application can take more time to complete the image processing or fail at the end of the process."

"There were minor UI bugs."

"The reporting is a bit unreliable. It needs to be better."

"We have come across problems with the end-case. We could not find an email discovery type of module and there was not flexibility with the email."

"In the past, incident response time for tech support was slow."

"Ease of use and learning curve need improvement."

Pricing and Cost Advice

"Microsoft Purview eDiscovery comes as part of Microsoft 365 licenses."

"The costs associated with E5 licensing are currently expensive for us, so we use the E3 license, which comes with fewer features and functionalities."

"With the full bundle, pricing is not a significant concern. As an M3, I find the Purview pricing of 1250 per user worthwhile."

"The pricing and licensing with Microsoft can be complex, and licensing is known to be a challenge because it changes frequently. While the licensing for Purview is not as tricky as other Microsoft products, navigating licenses since the shift to E3 and E5 plans has been a task, as individual licenses must now be purchased separately."

"In the positions that I've had through contracting over the years, I've heard talk of it being overpriced and underperforming compared to its competitors."

"The product is affordable and user-friendly."

"We have a license. And, we found the cost high. We contacted them and talked to them about the ratio of the US dollar versus the Indian rupee and then we came to a solution."

"EnCase is an affordable solution."

"We have a license. And, we found the cost high. We contacted them and talked to them about the ratio of the US dollar versus the Indian rupee and then we came to a solution."

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Top Industries

By visitors reading reviews

Government

13%

Financial Services Firm

11%

Computer Software Company

Manufacturing Company

Performing Arts

14%

Government

Financial Services Firm

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	3
Midsize Enterprise	2
Large Enterprise	3

By reviewers
Company Size	Count
Small Business	2
Midsize Enterprise	2
Large Enterprise	3

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Purview eDiscovery?

The setup process was very straightforward. We acquired pricing through our reseller in NASDAQ, eliminating the need to search for prices ourselves.

See all answers

What needs improvement with Microsoft Purview eDiscovery?

The query language can be time-consuming to figure out if you don't know it initially. While there are options with dropdowns to select criteria, having a natural language feature would be benefici...

See all answers

What is your primary use case for Microsoft Purview eDiscovery?

I sometimes use it for legal holds or to find lost items, and to determine what is going on. However, most of the time, my use case is legal-related.

See all answers

What is your experience regarding pricing and costs for OpenText EnCase eDiscovery?

I rate the product’s pricing a five out of ten, where one is cheap and ten is expensive.

See all answers

What needs improvement with OpenText EnCase eDiscovery?

The solution could improve productivity.

See all answers

What is your primary use case for OpenText EnCase eDiscovery?

We have experience in engineering and capital projects. It is an add-on to extend project and asset management documentation.

See all answers

Comparisons

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Compared 7% of the time

Exterro vs Microsoft Purview eDiscovery

Compared 6% of the time

Microsoft Purview Audit vs Microsoft Purview eDiscovery

Compared 5% of the time

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Trellix Endpoint Security Platform vs OpenText EnCase eDiscovery

Compared 14% of the time

BigFix vs OpenText EnCase eDiscovery

Compared 14% of the time

Nuix eDiscovery vs OpenText EnCase eDiscovery

Compared 13% of the time

Exterro vs OpenText EnCase eDiscovery

Compared 12% of the time

LAW PreDiscovery vs OpenText EnCase eDiscovery

Compared 6% of the time

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Product Reports

Buyer's Guide

Microsoft Purview eDiscovery

January 2026

Download Microsoft Purview eDiscovery product report

Buyer's Guide

eDiscovery

January 2026

Download OpenText EnCase eDiscovery product report

Also Known As

No data available

EnCase eDiscovery

Overview

Efficiently respond to legal matters or internal investigations with intelligent capabilities that reduce data to only what’s relevant. Discover data where it lives. Discover and collect data in place, within your Microsoft Purview boundary. Manage workflows efficiently. Streamline your eDiscovery process with an end-to-end workflow from one platform. Accelerate your process. Get insights quickly with built-in capabilities, reducing review time and costs.

To learn more about our solution, ask questions, and share feedback, join our Microsoft Security, Compliance and Identity Community.

Microsoft

eDiscovery collection tools address the rise in dispersed and remote workforces, the proliferation of mobile devices and new sources of data. Comprehensively collecting data across all data sources, including endpoints, such as desktops and laptops, is critical to defensibility. Collection analytics and culling is key to efficient digital investigations, narrowing the document collection to drive down the cost of legal review.

With OpenText™ EnCase™ eDiscovery, organizations can streamline the collection, culling and preservation of data across diverse sources in a single efficient process.

OpenText

Sample Customers

Information Not Available

Ontario Ministry of Government, Aerospace Company, Chesterfield Police Department

Buyer's Guide

Microsoft Purview eDiscovery vs. OpenText EnCase eDiscovery

December 2025

Free Report: Microsoft Purview eDiscovery vs. OpenText EnCase eDiscovery

Find out what your peers are saying about Microsoft Purview eDiscovery vs. OpenText EnCase eDiscovery and other solutions. Updated: December 2025.

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