Hyland OnBase vs Microsoft Power Apps comparison

Hyland and Microsoft are both solutions in the Low-Code Development Platforms category. Hyland is ranked #13 with an average rating of 7.6, while Microsoft is ranked #1 with an average rating of 8.1. Hyland holds a 2.0% mindshare in LCDP, compared to Microsoft’s 13.8% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 93% of Microsoft users who would recommend it.

Hyland OnBase

Read 13 Hyland OnBase reviews

3,669 Views
660 Comparison Views

100% willing to recommend

Microsoft Power Apps

Read 95 Microsoft Power Apps reviews

12,008 Views
8,286 Comparison Views

93% willing to recommend

Hyland OnBase

Microsoft Power Apps

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Executive SummaryUpdated on Oct 19, 2025

Hyland OnBase and Microsoft Power Apps are competitors in business process management and application development. Microsoft Power Apps has a slight advantage due to its flexibility and extensive feature set, despite Hyland OnBase offering competitive pricing.

Features: Hyland OnBase offers powerful document management, seamless integration with enterprise systems, and a robust content services platform for information governance. Microsoft Power Apps provides a low-code development environment, rapid custom application creation, and strong integration with Microsoft's tools, allowing for scalability and customization.

Room for Improvement: Hyland OnBase could enhance user interface simplicity, improve low-code development capabilities, and expand cloud-based offerings. Microsoft Power Apps could benefit from broader support for third-party integrations, enriched complex workflow features, and a more intuitive pricing model for premium connectors.

Ease of Deployment and Customer Service: Microsoft Power Apps simplifies deployment with its cloud-based model and seamless Microsoft ecosystem integration, offering efficient support channels. Hyland OnBase requires more detailed initial setup but provides strong customer support for customization and technical guidance.

Pricing and ROI: Hyland OnBase presents attractive pricing for document management needs, promising a good ROI. Microsoft Power Apps might have higher upfront costs with its subscription model but aims for substantial ROI through enhanced operations and extensive capabilities, potentially offering better long-term value.

To learn more, read our detailed Hyland OnBase vs. Microsoft Power Apps Report (Updated: September 2025).

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

September 2025

Download the complete report

Helped 872,706 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Low-Code Development Platforms

13th

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Business Process Management (BPM) (16th), Enterprise Content Management (5th)

Microsoft Power Apps

Ranking in Low-Code Development Platforms

1st

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Rapid Application Development Software (1st)

Mindshare comparison

As of October 2025, in the Low-Code Development Platforms category, the mindshare of Hyland OnBase is 2.0%, up from 0.6% compared to the previous year. The mindshare of Microsoft Power Apps is 13.8%, down from 21.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Low-Code Development Platforms Market Share Distribution
Product	Market Share (%)
Microsoft Power Apps	13.8%
Hyland OnBase	2.0%
Other	84.2%

Low-Code Development Platforms

Featured Reviews

Srinivas Rao Kagitha

Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private

Offers good dashboards and reports but fails to offer better migration features

The migration is a bit difficult in the tool. Whenever we make certain changes to workflow or other stuff, migrating the code from one environment to another is a bit tedious. The tool has an option for export and import, which is not robust. Most of the time, we need to do things stuff manually. For example, if we make any changes in the existing life cycle or any queues, we have to move those changes manually. There is no robust way to migrate code from one environment to a lower environment, like prod. When it comes to the product's technical support, the turnaround time is a bit longer than expected. The issue may be because there are a number of issues or a large number of customers who are reaching out to the support team for help. I believe that the solution's technical team can provide a solution more quickly.

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Guhan Eshwar

Solutions Architect at a outsourcing company with 10,001+ employees

Building tools with user-friendly interfaces abut needs integration improvements

An integration of Copilot options within Microsoft Power Apps would be useful. In UiPath apps, there is an autopilot function that uses a generative AI model, which creates layouts and connects data services automatically with a prompt. Such integration would be beneficial to build basic frameworks that can be enhanced. This would assist business process users who lack coding knowledge.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."

"I like the cloud and its integrability."

"The solution's most valuable features are integration and flexibility."

"The most valuable features are that it's very secure and provides audit trails for our documents."

"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."

"Integrating Hyland OnBase with our systems enabled us to automate document designs and templates, which was extremely helpful in the finance and banking industry."

"Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality."

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

More Hyland OnBase pros

"Time to market is most valuable because you can make apps pretty fast. It also has pretty good integration."

"Microsoft Power Apps has helped us handle our fairly complex invoices, including filing and reviewing them manually. We’re working towards automating our invoice processing, labeling them according to organization accounts, and developing an entirely digital workflow. The tool uses customizable AI models for your organization's documents, so it supports AI-driven projects well."

"It uses a lot of AI, which is helpful, especially during the setup process."

"The solution allows you to use data to create excellent UI and quickly deliver an app. It speeds up production time."

"I like the galleries, which are really powerful."

"The most valuable feature is the time-to-market because you can make apps pretty fast."

"It's a very workable solution because it's an automated way of making applications. You have a template, you have the application know-how,"

"Overall the solution is reliable."

More Microsoft Power Apps pros

Cons

"We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application."

"Software malfunctioning usually occurs when we receive documents from external sources."

"The migration is a bit difficult in the tool."

"We are struggling with duplicates and would like to have OCR functionality when using this solution."

"I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial."

"The look and feel could be better. The integration with the user could be better. It could also be more user-friendly."

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."

"For user experience, they would have to do more with the interface. It is not easy to work with and is a little messy. It is getting better, but it is not yet good enough. Other products are comparatively doing better in terms of the user interface. I have been hearing about Box, which is very easy to use and learn for the users. OnBase has to work on this aspect. It should have BPM capabilities. We compete with tools that provide the BPM feature and support those standards. They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

More Hyland OnBase cons

"One of the major problems with it is what PowerApps calls the delegation warning. Regardless of what platform, data source, et cetera, that you're using, you can't retrieve more than 2000 records."

"Technical support could be faster, and more accurate."

"Integration with databases and other tools needs to be improved."

"As far as dealing with SharePoint, it'll allow you to ha manage up to 2000 rows, however, performance-wise, they're recommending that you just keep it at the default of 500 rows."

"There is room for improvement with the amount of code required to implement the expense classification app."

"The portal and canvas apps need to be improved and brought up to speed."

"It's easy to use."

"An integration of Copilot options within Microsoft Power Apps would be useful."

More Microsoft Power Apps cons

Pricing and Cost Advice

"The tool's price is high."

"OnBase is reasonably priced."

"The solution costs around $6,000 per month."

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"Pricing for this solution is completely based on user requirement. If your requirement is simple or less complex, then the basic licensing model can work, e.g. the free model, or else, you need to go for the premium features or premium model."

"We use the Office 365 package, and Microsoft PowerApps is a part of the package. We don't pay any separate price for this. There are no additional costs. We just pay for the Office 365 package."

"We would advise organizations that this solution has a high-price point. However, the cost is justified for how comprehensive the package is, and all components of the solution are available under the standard license plan; there are no hidden costs involved."

"Power Apps is relatively cheap compared to other low-code and no-code systems like OutSystems and Mendix."

"If you start to use any premium connectors that are not stored in a SharePoint list or on an Excel workbook, then it costs $4 per user per month. If you want unlimited, it's about $16 per month for unlimited apps, and unlimited connectors."

"In terms of pricing, Power Apps is cost-efficient."

"Microsoft PowerApps is expensive, but there are many features included."

"Our enterprise contract with Microsoft Power Apps includes the application feature platform in our subscription package, so we are not incurring any extra expenses. All of our other subscriptions are also part of our license agreement."

More Microsoft Power Apps pricing and cost advice

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Top Industries

By visitors reading reviews

Government

14%

Financial Services Firm

13%

Computer Software Company

Manufacturing Company

Financial Services Firm

12%

Government

11%

Manufacturing Company

10%

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	5
Midsize Enterprise	3
Large Enterprise	8

By reviewers
Company Size	Count
Small Business	30
Midsize Enterprise	17
Large Enterprise	50

Questions from the Community

What is your experience regarding pricing and costs for Hyland OnBase?

I find pricing to be on the higher side due to its monolithic architecture. I would rate it six out of ten. Transitioning to microservices, allowing users to pay for only what they use, could reduc...

See all answers

What needs improvement with Hyland OnBase?

I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hyland is working on a new platform (HXP) to integrate features from all products, ad...

See all answers

What is your primary use case for Hyland OnBase?

I was a vendor managing Hyland OnBase ( /products/hyland-onbase-reviews ) for Hyland, not as a direct user but as a business partner. We managed the solution and were a partner with Hyland.

See all answers

How would you choose between Microsoft PowerApps and Salesforce Platform?

I think it depends on your use case. If your organization uses Microsoft Enterprise products, PowerApps will work better in your environment. Similarly, if you have a Salesforce integration in pla...

See all answers

Would you choose ServiceNow over Microsoft PowerApps?

Hi Netanya, I will choose ServiceNow because ServiceNow is a very good tool compared to Microsoft PowerApp. Because ServiceNow has a very strong module (Performance Analysis) reporting which will ...

See all answers

Would you choose Microsoft Azure App Service or PowerApps?

Microsoft Azure App Service is helpful if you need to set up temporary servers for customers to run their programs in locations that other cloud providers do not cater to. When servers are closer t...

See all answers

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Compared 6% of the time

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Product Reports

Buyer's Guide

Hyland OnBase

October 2025

Download Hyland OnBase product report

Buyer's Guide

Microsoft Power Apps

October 2025

Download Microsoft Power Apps product report

Also Known As

OnBase

PowerApps, MS PowerApps

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

Microsoft Power Apps is a rapid application development software and low-code development platform. The solution consists of a suite of apps, services, connectors, and a data platform. It provides an environment for building custom apps which is suitable for different businesses.

Microsoft Power Apps allows users to not only build applications, but also connect them to Microsoft's other sources, including the underlying data platform Microsoft Dataverse, as well as online and on-premise sources such as SharePoint, Dynamics 365, and Microsoft 365. The applications built using Microsoft Power Apps have a responsive design that makes them suitable for work in browsers and on mobile applications on different devices.

The no-code side of the product makes it suitable for complete beginners to app building, allowing them to easily create fully functional applications with many features. The solution also has a specialized platform for developers where specialists can access data and metadata, create custom connectors, integrate with external data, and apply business logic. The solution allows users to create three types of apps: canvas, model-driven, and portal. They are made using:

Power Apps Studio: Canvas apps are designed through Power Apps Studio. This app designer is suitable for complete beginners, as the app creation process resembles the building of presentations in Microsoft PowerPoint.
App Designer: Model-driven apps are created through App Designer. The creation process allows users to define the sitemap and add components to build the application.
Power Apps Portals Studio: This is a What You See Is What You Get (WYSIWYG) design tool. It is suitable for portal applications, as it allows users to add and configure web pages, forms, components, and lists.

Microsoft Power Apps Features

The three different design tools of the solution, Power Apps Studio, App Designer, and Power Apps Portals Studio, come with various features which allow users to utilize the tools. Some of these features include:

Common Data Service (CDS): The data storage feature of the solution allows users to store and manage the data used for business applications securely. The data within the feature is stored among a set of entities, including a base set of standard entities as well as user-made custom ones, using Power Query. The data within CDS can be used to build apps.
Cloud connectivity: Microsoft Power Apps has the ability to connect with various types of cloud services. It can connect with MS CDS, as well as SQL, DropBox, and Google Drive.
Sharing feature: The tool has a feature for sharing built applications. Users can share the app they have created with users within the same organization as them.
Role-based feature: The product allows organizations to assign their employees roles within the platform. This is done to create customization based on the assigned roles, potentially eliminating issues that a completely free access can create.
AI automation: The tool has a feature that utilizes artificial intelligence (AI). It provides users with an AI builder and pre-built AI components to facilitate the application building process.
APIs feature: Microsoft Power Apps facilitates the app-building process through application program interfaces (APIs).
Collaboration support: The tool supports collaboration within the organization in the application building process. Through this feature, multiple employees can contribute to the creation of an app.

Microsoft Power Apps Benefits

The product brings various benefits to organizations and individuals who utilize it. Some of the biggest advantages of Microsoft Power Apps include:

The solution saves time for organizations by eliminating manual coding and providing ready-to-use solutions.
Applications built on the product can be made compatible with various platforms, including the web, Windows, Android, and iOS.
The premium connectors and wide integration of the platform allow developers to use data from Microsoft and from third-party services to build their applications.
The no-code capability enhances mobility and innovations within companies.
The AI feature of the product allows companies to increase their productivity through prebuilt AI scenarios.
The tool offers various ways to follow the data from the created applications, allowing companies to benefit from the reports of the performance of their apps.
Professional developers receive a platform to follow crucial metrics and access the application development in detail.
Power Apps can be connected across the entire Microsoft Power Platform, allowing organizations to utilize all features that the provider offers.

Reviews from Real Users

An IT Specialist (INFOSEC) at a government appreciates this tool because it is low-code, low learning curve, and reduces manpower.

Rafael T., a data engineer at NTT Security, likes Microsoft Power Apps, because it is great for making apps quickly, has helpful support, and integrates with Power BI.

Microsoft

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

TransAlta, Rackspace, Telstra

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

September 2025

Free Report: Hyland OnBase vs. Microsoft Power Apps

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