Hyland OnBase vs Microsoft Power Apps comparison

Hyland and Microsoft are both solutions in the Low-Code Development Platforms category. Hyland is ranked #13 with an average rating of 7.7, while Microsoft is ranked #1 with an average rating of 8.2. Hyland holds a 1.0% mindshare in LCDP, compared to Microsoft’s 14.9% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 94% of Microsoft users who would recommend it.

Hyland OnBase

Read 13 Hyland OnBase reviews

3,080 Views
431 Comparison Views

100% willing to recommend

Microsoft Power Apps

Read 94 Microsoft Power Apps reviews

15,954 Views
11,487 Comparison Views

94% willing to recommend

Hyland OnBase

Microsoft Power Apps

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Executive SummaryUpdated on Jul 13, 2025

Hyland OnBase and Microsoft Power Apps are contenders in the business software sector, focusing on document management and custom application development. Power Apps holds a competitive edge due to its integration with the Microsoft ecosystem, making app development easier and more flexible.

Features: Hyland OnBase offers robust document management, workflow automation, and compliance tracking. It supports complex business processes and provides secure data storage with audit trails. Microsoft Power Apps provides versatile low-code app development, seamless integration with Microsoft services, and supports custom connectors for enhanced flexibility.

Room for Improvement: Hyland OnBase could enhance its user interface to reduce the learning curve and integrate more third-party applications. It also needs to improve the flexibility of its deployment options. Microsoft Power Apps would benefit from enhancing its offline functionalities, offering more advanced reporting features, and expanding its non-Microsoft integrations.

Ease of Deployment and Customer Service: Hyland OnBase involves a complex setup, requiring detailed training and support, which is readily available. Power Apps is straightforward to deploy within the Microsoft ecosystem and benefits from extensive online resources and community support, although it lacks direct customer service options.

Pricing and ROI: Hyland OnBase has a higher initial cost due to its comprehensive features, offering a better ROI for document-centric organizations. Microsoft Power Apps offers a scalable pricing model starting at $10, making it accessible for smaller projects with the potential for quick ROI due to lower setup costs and rapid deployment capabilities.

To learn more, read our detailed Hyland OnBase vs. Microsoft Power Apps Report (Updated: July 2025).

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

July 2025

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Helped 864,053 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Low-Code Development Platforms

13th

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Business Process Management (BPM) (17th), Enterprise Content Management (5th)

Microsoft Power Apps

Ranking in Low-Code Development Platforms

1st

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Rapid Application Development Software (1st)

Mindshare comparison

As of July 2025, in the Low-Code Development Platforms category, the mindshare of Hyland OnBase is 1.0%, up from 0.4% compared to the previous year. The mindshare of Microsoft Power Apps is 14.9%, down from 23.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Low-Code Development Platforms

Featured Reviews

Srinivas Rao Kagitha

Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private

Offers good dashboards and reports but fails to offer better migration features

The migration is a bit difficult in the tool. Whenever we make certain changes to workflow or other stuff, migrating the code from one environment to another is a bit tedious. The tool has an option for export and import, which is not robust. Most of the time, we need to do things stuff manually. For example, if we make any changes in the existing life cycle or any queues, we have to move those changes manually. There is no robust way to migrate code from one environment to a lower environment, like prod. When it comes to the product's technical support, the turnaround time is a bit longer than expected. The issue may be because there are a number of issues or a large number of customers who are reaching out to the support team for help. I believe that the solution's technical team can provide a solution more quickly.

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Guhan Eshwar

Solutions Architect at a outsourcing company with 10,001+ employees

Building tools with user-friendly interfaces abut needs integration improvements

An integration of Copilot options within Microsoft Power Apps would be useful. In UiPath apps, there is an autopilot function that uses a generative AI model, which creates layouts and connects data services automatically with a prompt. Such integration would be beneficial to build basic frameworks that can be enhanced. This would assist business process users who lack coding knowledge.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Its most valuable aspect is its flexibility"

"We found the setup process to be okay since they do offer a troubleshooting guide."

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."

"The solution is very developed and we are not taking full advantage of its functionalities."

"The most valuable features are that it's very secure and provides audit trails for our documents."

"The solution's most valuable features are integration and flexibility."

"Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality."

More Hyland OnBase pros

"It offers integration with several Microsoft products, including SharePoint and Outlook, in my opinion, is a huge plus."

"Ability to generate QR codes and scan barcodes."

"We get feedback on a real-time basis, which is actually very useful for us."

"There are a lot of different applications; you can connect PowerApps, or Flow, or Power BI to many different types of applications to interchange data."

"The most valuable feature is the completeness of the concept. It is not restricted by where you are allowed to use it and that is its greatest strength."

"Power Apps is user-friendly and allows easy application creation without extensive programming experience."

"In Microsoft PowerApps the most valuable features are the fully customizable design that we can control everything that we would like to control. For example, the integration between Microsoft and third-party services through pre-built connectors, and the functionality to create custom connectors."

"Overall, the tool is very democratic. It's easy for anyone to use. You don't have to be a professional or well-versed in technology."

More Microsoft Power Apps pros

Cons

"The dashboards do have some room for improvement as compared to the other vendors which are there in the market."

"The solution’s initial setup is a little difficult."

"We are struggling with duplicates and would like to have OCR functionality when using this solution."

"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."

"I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial."

"The application could potentially be more open-source, allowing integration with more solutions."

"Software malfunctioning usually occurs when we receive documents from external sources."

"We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated."

More Hyland OnBase cons

"I would like to see more improvement, for example, in direct collaboration."

"We're running a campaign to encourage users to utilize the Power Apps."

"Microsoft PowerApps can be more costly for small teams or organizations."

"The flexibility of the user interface could be better."

"Can be improved to cater to complex developments."

"I have always felt that you need an IT background to use this solution."

"Microsoft Power Apps must be more robust when integrating with Microsoft Power BI."

"The connectors are the main components that reference the data sources, and these need to be improved."

More Microsoft Power Apps cons

Pricing and Cost Advice

"The tool's price is high."

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"The solution costs around $6,000 per month."

"OnBase is reasonably priced."

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"We would advise organizations that this solution has a high-price point. However, the cost is justified for how comprehensive the package is, and all components of the solution are available under the standard license plan; there are no hidden costs involved."

"It depends on the subscription of Office 365 that customers have. With some subscriptions, it's possible to use PowerApps."

"The platform's pricing is reasonable."

"For me, it was free to develop with a professional license, which is about 70 euros a month."

"My company has non-profit licensing, and hence, it is affordable. Pricing depends on usage."

"The tool is neither cheap nor expensive. The tool's cost is manageable."

"Usually, the free licenses of Power Apps come to normal corporate users for free...For normal users within a corporate firm with licenses, it's totally favorable."

"If we compare Microsoft Power Apps with any on-prem or other Azure solutions, I feel it can be made cheaper."

More Microsoft Power Apps pricing and cost advice

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Top Industries

By visitors reading reviews

Government

14%

Financial Services Firm

13%

Computer Software Company

Insurance Company

Financial Services Firm

12%

Computer Software Company

11%

Government

11%

Manufacturing Company

10%

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Hyland OnBase?

The solution is very developed and we are not taking full advantage of its functionalities.

See all answers

What is your experience regarding pricing and costs for Hyland OnBase?

I find pricing to be on the higher side due to its monolithic architecture. I would rate it six out of ten. Transitioning to microservices, allowing users to pay for only what they use, could reduc...

See all answers

What needs improvement with Hyland OnBase?

I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hyland is working on a new platform (HXP) to integrate features from all products, ad...

See all answers

How would you choose between Microsoft PowerApps and Salesforce Platform?

I think it depends on your use case. If your organization uses Microsoft Enterprise products, PowerApps will work better in your environment. Similarly, if you have a Salesforce integration in pla...

See all answers

Would you choose ServiceNow over Microsoft PowerApps?

Hi Netanya, I will choose ServiceNow because ServiceNow is a very good tool compared to Microsoft PowerApp. Because ServiceNow has a very strong module (Performance Analysis) reporting which will ...

See all answers

Would you choose Microsoft Azure App Service or PowerApps?

Microsoft Azure App Service is helpful if you need to set up temporary servers for customers to run their programs in locations that other cloud providers do not cater to. When servers are closer t...

See all answers

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Microsoft Azure App Service vs Microsoft Power Apps

Compared 8% of the time

Salesforce Platform vs Microsoft Power Apps

Compared 6% of the time

Appian vs Microsoft Power Apps

Compared 6% of the time

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Product Reports

Buyer's Guide

Hyland OnBase

July 2025

Download Hyland OnBase product report

Buyer's Guide

Microsoft Power Apps

July 2025

Download Microsoft Power Apps product report

Also Known As

OnBase

PowerApps, MS PowerApps

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

Microsoft Power Apps is a rapid application development software and low-code development platform. The solution consists of a suite of apps, services, connectors, and a data platform. It provides an environment for building custom apps which is suitable for different businesses.

Microsoft Power Apps allows users to not only build applications, but also connect them to Microsoft's other sources, including the underlying data platform Microsoft Dataverse, as well as online and on-premise sources such as SharePoint, Dynamics 365, and Microsoft 365. The applications built using Microsoft Power Apps have a responsive design that makes them suitable for work in browsers and on mobile applications on different devices.

The no-code side of the product makes it suitable for complete beginners to app building, allowing them to easily create fully functional applications with many features. The solution also has a specialized platform for developers where specialists can access data and metadata, create custom connectors, integrate with external data, and apply business logic. The solution allows users to create three types of apps: canvas, model-driven, and portal. They are made using:

Power Apps Studio: Canvas apps are designed through Power Apps Studio. This app designer is suitable for complete beginners, as the app creation process resembles the building of presentations in Microsoft PowerPoint.
App Designer: Model-driven apps are created through App Designer. The creation process allows users to define the sitemap and add components to build the application.
Power Apps Portals Studio: This is a What You See Is What You Get (WYSIWYG) design tool. It is suitable for portal applications, as it allows users to add and configure web pages, forms, components, and lists.

Microsoft Power Apps Features

The three different design tools of the solution, Power Apps Studio, App Designer, and Power Apps Portals Studio, come with various features which allow users to utilize the tools. Some of these features include:

Common Data Service (CDS): The data storage feature of the solution allows users to store and manage the data used for business applications securely. The data within the feature is stored among a set of entities, including a base set of standard entities as well as user-made custom ones, using Power Query. The data within CDS can be used to build apps.
Cloud connectivity: Microsoft Power Apps has the ability to connect with various types of cloud services. It can connect with MS CDS, as well as SQL, DropBox, and Google Drive.
Sharing feature: The tool has a feature for sharing built applications. Users can share the app they have created with users within the same organization as them.
Role-based feature: The product allows organizations to assign their employees roles within the platform. This is done to create customization based on the assigned roles, potentially eliminating issues that a completely free access can create.
AI automation: The tool has a feature that utilizes artificial intelligence (AI). It provides users with an AI builder and pre-built AI components to facilitate the application building process.
APIs feature: Microsoft Power Apps facilitates the app-building process through application program interfaces (APIs).
Collaboration support: The tool supports collaboration within the organization in the application building process. Through this feature, multiple employees can contribute to the creation of an app.

Microsoft Power Apps Benefits

The product brings various benefits to organizations and individuals who utilize it. Some of the biggest advantages of Microsoft Power Apps include:

The solution saves time for organizations by eliminating manual coding and providing ready-to-use solutions.
Applications built on the product can be made compatible with various platforms, including the web, Windows, Android, and iOS.
The premium connectors and wide integration of the platform allow developers to use data from Microsoft and from third-party services to build their applications.
The no-code capability enhances mobility and innovations within companies.
The AI feature of the product allows companies to increase their productivity through prebuilt AI scenarios.
The tool offers various ways to follow the data from the created applications, allowing companies to benefit from the reports of the performance of their apps.
Professional developers receive a platform to follow crucial metrics and access the application development in detail.
Power Apps can be connected across the entire Microsoft Power Platform, allowing organizations to utilize all features that the provider offers.

Reviews from Real Users

An IT Specialist (INFOSEC) at a government appreciates this tool because it is low-code, low learning curve, and reduces manpower.

Rafael T., a data engineer at NTT Security, likes Microsoft Power Apps, because it is great for making apps quickly, has helpful support, and integrates with Power BI.

Microsoft

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

TransAlta, Rackspace, Telstra

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

July 2025

Free Report: Hyland OnBase vs. Microsoft Power Apps

Find out what your peers are saying about Hyland OnBase vs. Microsoft Power Apps and other solutions. Updated: July 2025.

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