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Box vs M-Files comparison

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Box Logo
Read 11 Box reviews
7,157 views|5,608 comparisons
M-Files Logo
1,371 views|909 comparisons
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"The collaboration of the solution is good.""Box is very realistic when it comes to sharing capabilities.""We've never had a penetration. We've never had a security issue that their support didn't solve. We love their audit trail. We can know exactly when a collaborator opens. We love how you can define a collaborator.""I like the ease of use.""Box is very user-friendly; more so than SharePoint.""The solution is scalable.""Governance and ease of use are why I think a lot of people like Box, including ourselves. Basically, we're concerned about what information is being sent to Box, so we use a lot of the Box governance features to make sure that what is being sent to Box is appropriate. If it is not appropriate, it is not allowed to be sent. It is also pretty easy to use. It is the easiest to use for customers and for technologists.""It is really easy to load files to and from this solution."

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"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."

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Cons
"The room for improvement is in the area of integrations. They need to establish more integrations, especially with Office 365 and Outlook.""The UI should be faster. Sometimes it lags when switching between documents.""I recommend doing the trial first, because it's not cheap ware. It's not overly expensive, but it's not cheap ware, and enterprise has a minimum number of users.""If there was a plugin that added some sort of toolbar in Office, that would be great.""One thing that Box would benefit from is a records management component.""They could integrate better with other platforms.""With OneDrive, you can continuously save your files over a Box folder. That is something I wish we could have.""The search features and role permissions are not very user friendly. It only searches the first few pages of a document, which is quite a problem."

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"The integration with other products needs to be improved."

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Pricing and Cost Advice
  • "I believe Box is cheaper than SharePoint."
  • "They are very price competitive when pushed. Initially, they come out with a standard list price, but they are willing to be very competitive. The Box price was pretty much equal to or lower than the Citrix price, and Box has more features."
  • "There's a free version that allows you to use it with almost full-feature access. Even in the free version, it gives you all you need."
  • "We are using the free version of the solution. There is a free version and monthly and yearly subscriptions available."
  • "Box needs to improve with their pricing in terms of licensing costs."
  • "My organization pays for the license."
  • "The more you dig, the deeper the level of tools, and the more expensive it becomes."
  • More Box Pricing and Cost Advice →

  • "They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
  • More M-Files Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:It is a very user-friendly product.
    Top Answer:I don't have any information in regards to licensing.
    Top Answer:What I get from some of the feedback is they're not sure about the versioning and the downloading, how you download it, and make sure the changes are reflected back in Box. That's more of a training… more »
    Top Answer:Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract.
    Top Answer:They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive.
    Top Answer:The integration with other products needs to be improved. Our biggest problem is that it is very difficult to set up for API so that we can authenticate into it and pull data out. We want to be able… more »
    Ranking
    Views
    7,157
    Comparisons
    5,608
    Reviews
    11
    Average Words per Review
    458
    Rating
    8.4
    Views
    1,371
    Comparisons
    909
    Reviews
    1
    Average Words per Review
    786
    Rating
    8.0
    Comparisons
    Learn More
    Overview
    Box is a Modern Content Management Platform for companies of all sizes and industries. The difference that Box brings is that it offers the security and controls admins need with the sharing and collaboration capabilities end users want. Since 2005, Box has made it easier for people to securely share ideas, collaborate and get work done faster. Today, more than 43 million users and 62,000 businesses--including 59% of the Fortune 500--trust Box to manage content in the cloud. The Box platform provides HIPAA, FINRA, FedRAMP, and many other compliances to go with granular access permissions and advanced security capabilities. By using Box you can sync, share, and collaborate on all types of files, anywhere, on any device - but that's just the beginning. You can choose where to store your data, to manage your own encryption keys, and set workflows to automate content-based processes. You can also assign custom metadata tags to content, watermark sensitive content, and set file retention or legal hold policies. Box has deep, native integrations with Microsoft Office and Outlook, Google Apps for Work, Salesforce, Netsuite, Docusign, Adobe, and many other best-of-breed solutions you may already be using.

    M-Files is a global leader in information management. The M-Files metadata-driven document management platform enables knowledge workers to instantly find the right information in any context, automate business processes, and enforce information control. This provides businesses with a competitive advantage and substantial ROI as they deliver better customer experiences and higher-quality work with lower risk.

    M-Files website
    Offer
    Learn more about Box
    Learn more about M-Files
    Sample Customers
    GE, Toyota, P&G, Caterpillar, Flex, Schneider Electric, Sally Beauty, Eurostar, AstraZeneca, AirBnB, Whirlpool, Wake Forest School of Medicine, Nationwide, Aeropostale etc
    OMV, Caverion, SAS Institute, TK Elevator, NBC Universal
    Top Industries
    REVIEWERS
    Non Tech Company28%
    University10%
    Real Estate/Law Firm10%
    Financial Services Firm10%
    VISITORS READING REVIEWS
    Computer Software Company20%
    Government9%
    Comms Service Provider8%
    Manufacturing Company7%
    VISITORS READING REVIEWS
    Computer Software Company25%
    Comms Service Provider16%
    Government14%
    Construction Company7%
    Company Size
    REVIEWERS
    Small Business27%
    Midsize Enterprise22%
    Large Enterprise51%
    VISITORS READING REVIEWS
    Small Business22%
    Midsize Enterprise13%
    Large Enterprise65%
    VISITORS READING REVIEWS
    Small Business30%
    Midsize Enterprise18%
    Large Enterprise53%

    Box is ranked 1st in Document Management Software with 11 reviews while M-Files is ranked 3rd in Document Management Software with 1 review. Box is rated 8.4, while M-Files is rated 8.0. The top reviewer of Box writes "Easily collaborate and share information with this feature rich solution". On the other hand, the top reviewer of M-Files writes "Good workflows, and it is easy to use with a dashboard that improves contract visibility". Box is most compared with SharePoint, Microsoft OneDrive, Dropbox, Citrix ShareFile and Office 365, whereas M-Files is most compared with SharePoint, Microsoft OneDrive, IBM FileNet, OpenText Documentum and OpenText Content Suite Platform.

    See our list of best Document Management Software vendors.

    We monitor all Document Management Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.