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Appian vs BizTalk Server comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Oct 19, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.5
Appian enhances digital transformation with quick ROI, boosting efficiency, profits, and resource optimization, achieving tangible benefits within a year.
Sentiment score
5.8
BizTalk Server offers great ROI for large industries, but smaller businesses might prefer cloud solutions for more flexible options.
Using Appian is saving us five full-time employees, which is significant since we currently have only four team members.
Finance Specialist at a government with 5,001-10,000 employees
They see return on investment in terms of cost savings, time savings, more efficient processes, and more efficient employees.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Appian is very efficient, allowing us to build a lot of applications within a financial year, making it cost-effective.
Technology Leader of Appian at a retailer with 11-50 employees
Now the direction is to move away from BizTalk Server to IBM WebMethods, which has more features compared to BizTalk Server.
Senior Application Specialist at Taqa Distribution
BizTalk Server's ROI is comparatively higher than Boomi and Workato.
Service Owner at a logistics company with 10,001+ employees
 

Customer Service

Sentiment score
7.5
Appian's customer service is praised for responsiveness and expertise, though complex issues occasionally face delays and costs concern some users.
Sentiment score
4.8
User experiences vary, with praised documentation, competent engineers, and mix of Microsoft's support and external consulting for assistance.
I would give Appian's customer support 10 out of 10 due to their next-level support.
Finance Specialist at a government with 5,001-10,000 employees
The technical support for Appian rates as 10 out of 10 because they have a great support team.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Their customer service is responsive, and the team is very prompt for support.
Delivery Manager (Intelligent Business Automation) - Pega at Persistent Systems
 

Scalability Issues

Sentiment score
7.4
Appian effectively scales for large operations, praised for adaptability and integration, though requires careful architecture and cloud deployment caution.
Sentiment score
6.0
BizTalk Server's scalability receives mixed reviews; some find it expandable, others face issues with increasing message volumes.
On a scale of one to 10, Appian rates as a nine for scalability.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Our volume has increased by 20% in the two years since using Appian, and it can handle the increased volume effectively.
Finance Specialist at a government with 5,001-10,000 employees
Appian is scalable, but it depends on how you build your applications.
Technology Leader of Appian at a retailer with 11-50 employees
It is time for low-code, no-code, and a quick go-to-market should be faster.
Service Owner at a logistics company with 10,001+ employees
 

Stability Issues

Sentiment score
8.0
Appian is stable and reliable, with minor latency issues often tied to external factors or poor design.
Sentiment score
6.8
BizTalk Server is stable but struggles with large data, losing relevance as users increasingly transition to cloud solutions.
We have tested Appian during peak usage and off-peak times, and we have not experienced any issues such as lagging or system disruptions.
Finance Specialist at a government with 5,001-10,000 employees
It depends on how it has been designed and how it has been configured.
Delivery Manager (Intelligent Business Automation) - Pega at Persistent Systems
The stability of Appian would rate as nine, as it's a stable environment.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
BizTalk Server is good for small companies but not for big companies.
Senior Application Specialist at Taqa Distribution
BizTalk Server's stability rates about eight or nine out of ten.
Consultant at EC live! Hans Pointner
 

Room For Improvement

Appian users seek enhanced UI flexibility, seamless DevOps integration, better mobile features, improved error handling, and cost-effective pricing.
BizTalk Server needs better debugging, deployment, scalability, cloud integration, JSON support, API management, and task management to stay competitive.
It has room to improve for use cases where the users are public facing, where anonymous users could come to a site and run a business workflow or interact with some data.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
If Appian can suggest the country based on that address, it would significantly decrease error rates in processing remittance.
Finance Specialist at a government with 5,001-10,000 employees
I would like to see more enhancement in the user interface to allow more freedom in designing the sites and pages.
Technology Leader of Appian at a retailer with 11-50 employees
BizTalk Server needs improvements, especially because we use it for EDI messaging, and it would be very useful to have enhanced tracking capabilities for message tracking and archiving of messages.
Consultant at EC live! Hans Pointner
We initially planned to move to Azure Integration Services, but there are challenges with AIS, so now we are evaluating WebMethods IO.
Service Owner at a logistics company with 10,001+ employees
 

Setup Cost

Appian offers flexible pricing with valuable solutions, costing up to $200,000 annually, yet users seek more competitive rates.
BizTalk Server offers flexible deployment but can be costly compared to Azure, with users favoring cloud solutions for efficiency.
Appian provides value for money, is easy to use, has a straightforward setup procedure, and offers great support from the Appian team.
Finance Specialist at a government with 5,001-10,000 employees
The price of Appian, on a competitive landscape, is a little bit on the higher side for companies, rating maybe a 6.5.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
The pricing of Appian is based on the number of users and generally ranges from 70 to 100 USD per user per month.
Technology Leader of Appian at a retailer with 11-50 employees
The only thing I heard is that it's not inexpensive.
Consultant at EC live! Hans Pointner
 

Valuable Features

Appian excels in rapid, low-code development, fostering collaboration, agile workflows, and AI-driven innovation with robust support and scalability.
BizTalk Server excels in seamless integrations, data processing, and reliability with its workflows, adapters, and low-code configurations.
Appian also utilizes AI for business users, providing a feature called process each view, enabling business users to create their own dashboards, reports, and gain insights from their data and processes using artificial intelligence.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
After switching to Appian, it can extract data from MT103, eliminating the need for manual data entry.
Finance Specialist at a government with 5,001-10,000 employees
The zero-code integration feature is remarkable, allowing for ease of data transfer and workflow enhancement.
Technology Leader of Appian at a retailer with 11-50 employees
Boomi has advantages over BizTalk Server because it is more flexible, low-code, no-code, easy to implement, and has a fast go-to-market.
Service Owner at a logistics company with 10,001+ employees
BizTalk Server offers workflow functionality that I find very effective for process automation.
Consultant at EC live! Hans Pointner
 

Categories and Ranking

Appian
Ranking in Process Automation
6th
Average Rating
8.4
Reviews Sentiment
7.2
Number of Reviews
64
Ranking in other categories
Business Process Management (BPM) (10th), Rapid Application Development Software (11th), Low-Code Development Platforms (5th), Process Mining (7th), Business Orchestration and Automation Technologies (11th)
BizTalk Server
Ranking in Process Automation
13th
Average Rating
7.2
Reviews Sentiment
6.1
Number of Reviews
16
Ranking in other categories
Business-to-Business Middleware (8th)
 

Mindshare comparison

As of December 2025, in the Process Automation category, the mindshare of Appian is 5.0%, down from 8.5% compared to the previous year. The mindshare of BizTalk Server is 1.0%, up from 0.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Process Automation Market Share Distribution
ProductMarket Share (%)
Appian5.0%
BizTalk Server1.0%
Other94.0%
Process Automation
 

Featured Reviews

Shad Bhowmik - PeerSpot reviewer
Finance Specialist at a government with 5,001-10,000 employees
Automated remittance workflows have boosted speed and accuracy but still need geo-tagging improvements
Remittance is a crucial part of my integral operation, so any disruption would majorly impact our clients. After switching to Appian, we never faced any disruption as it is reliable and we can generate data at any point in time, quite faster than other tools in my personal opinion. Regulators can ask for data from us at any time, and with Appian, we download data from our Appian tools to share it with them whenever they ask. I would share a real-life example: a customer's transaction processed more than a year ago. Suddenly the customer came back asking for all the details. In our previous tool, it was quite difficult to generate transaction details from over a year ago; however, while using Appian, we can pull up data using different key search fields, such as a customer's cell phone number, remittance tracking number, or MT103 reference number. We shared it with the customer instantly, and the customer was surprised we could provide all the details in such a short time. It added reputational value for our organization, thanks to Appian.You have pointed out two major things: time-saving and reduction of error, which are key points while processing remittance. Previously, while using another tool, it was quite time-consuming to process remittance, but after switching to Appian, it can extract data from MT103, eliminating the need for manual data entry. The process has become fully automated. Previously we could process only five to ten transactions within an hour, but now, after switching to Appian, we can process about 100 transactions in an hour, making it 10 times faster. In terms of error detection, since Appian extracts data from MT103, the extraction rate is quite good, and the error rate is negligible, lower than 0.001%. We can share accurate, error-free data with the regulator, which is essential for us. Appian benefits us significantly. After receiving an MT103, we check what the remitter is, the amount, if it is under threshold for processing, and if it is from a high-priority remitter or client. Since Appian extracts data from MT103 messages and identifies top-level clients from the database, it can notify us to process their transactions with priority. Due to automated data extraction, there are fewer instances of error. In our previous tool, we reported regulatory data to the central bank manually and often received complaints about invalid purpose codes due to manual data entry. Appian handles this automatically, and after switching, our error rate has dropped significantly, resulting in positive feedback from the Central Bank of Bangladesh regarding our reduced error rates. This has greatly enhanced our organization's reputation. Appian is fully on-premises, and we have our own system.
TH
Senior Application Specialist at Taqa Distribution
Offers valuable integration services but requires better cloud adaptation
Biztalk server doesn't have API management so that our exposed can be protected against the SQL injection, DOS attacks. However, this is available in IBM WebMethods. The positive impact of BizTalk Server was initially limited because of scalability issues. That is the reason why management has decided to implement IBM WebMethods. We are going to decommission BizTalk Server next year. I believe the API response could be improved in BizTalk Server. We need to increase the number of servers in BizTalk Server. We used to have two servers; later on, we increased to a third server, which has improved performance. We can make it more highly available and scale out to improve BizTalk Server. Scale out means we can increase the number of servers horizontally.
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Top Industries

By visitors reading reviews
Financial Services Firm
21%
Computer Software Company
10%
Government
8%
Manufacturing Company
7%
Financial Services Firm
14%
Manufacturing Company
13%
Computer Software Company
11%
Healthcare Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business20
Midsize Enterprise9
Large Enterprise42
By reviewers
Company SizeCount
Small Business7
Large Enterprise9
 

Questions from the Community

Which do you prefer - Appian or Camunda Platform?
Appian is fast when building simple to medium solutions. This solution offers simple drag-and-drop functionality with easy plug-and-play options. The initial setup was seamless and very easy to imp...
Is Appian a suitable solution for beginners who have no additional preparation?
Appian is actually pretty big on educating its users, including with courses that reward you with certifications. There is a whole section on their company’s website where you can check out the edu...
Is it easy to set up Appian or did you have to resort to professional help?
We had some issues when we were setting up Appian. It was quite surprising, since this is a low-code tool which, in its essence, means it is meant for business users and inexperienced beginners. So...
What do you like most about BizTalk Server?
The tool's most valuable feature is its integration with the banks. Its messaging and routing capabilities are good.
What needs improvement with BizTalk Server?
I am generally satisfied with BizTalk Server, but there are some gaps, as we have multiple integration tools. Thus, there is associated cost, operation cost, license cost, and CapEx, so we are tryi...
What advice do you have for others considering BizTalk Server?
I have not worked with Amazon API Gateway or Mule ESB; I am just testing them. I am using Boomi iPaaS and WebMethods. I did not purchase it on AWS Marketplace; those are product API systems, and in...
 

Comparisons

 

Also Known As

Appian BPM, Appian AnyWhere, Appian Enterprise BPMS
No data available
 

Overview

 

Sample Customers

Hansard Global plc, Punch Taverns, Pirelli, Crawford & Company, EDP Renewables, Queensland Government Department of State Development, Infrastructure and Planning (, Bank of Tennessee
Centrebet, Seoul National University Bundang Hospital, QualCare, Wªrth Handelsges.m.b.H, DTEK, Allscripts, United BioSource, Hogg Robinson
Find out what your peers are saying about Appian vs. BizTalk Server and other solutions. Updated: December 2025.
879,259 professionals have used our research since 2012.