OpenText Content Management vs ownCloud comparison

OpenText and ownCloud are both solutions in the Content Collaboration Platforms category. OpenText is ranked #12 with an average rating of 7.7, while ownCloud is ranked #20. OpenText holds a 1.3% mindshare in CCP, compared to ownCloud’s 0.9% mindshare. Additionally, 96% of OpenText users are willing to recommend the solution, compared to 100% of ownCloud users who would recommend it.

OpenText Content Management

Read 21 OpenText Content Management reviews

231 Views
84 Comparison Views

96% willing to recommend

ownCloud

Read 1 ownCloud review

141 Views
37 Comparison Views

100% willing to recommend

OpenText Content Management

ownCloud

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Executive SummaryUpdated on Jun 19, 2025

ownCloud and OpenText Content Management are products competing in content management solutions. ownCloud has an edge in cost-efficiency and setup simplicity, while OpenText is preferred for its comprehensive feature set.

Features:ownCloud offers file sharing, synchronization, and secure collaboration, tailored for flexible access. OpenText Content Management focuses on data governance, records management, and scalable solutions, ideal for robust enterprise management.

Ease of Deployment and Customer Service:ownCloud's deployment is straightforward with substantial community support, suitable for organizations with limited resources. OpenText requires more extensive deployment due to its complexity but provides strong professional services and documentation, catering to larger enterprises.

Pricing and ROI:ownCloud is cost-effective with a lower setup cost, favorable for small to mid-sized businesses. OpenText involves higher initial costs due to its rich functionalities but offers long-term ROI through compliance and data management. This presents a choice between initial savings and detailed capabilities, depending on budget priorities.

To learn more, read our detailed Content Collaboration Platforms Report (Updated: July 2025).

Buyer's Guide

Content Collaboration Platforms

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

OpenText Content Management

Ranking in Content Collaboration Platforms

12th

Average Rating

7.8

Reviews Sentiment

6.7

Number of Reviews

Ranking in other categories

Enterprise Content Management (3rd)

ownCloud

Ranking in Content Collaboration Platforms

20th

Average Rating

10.0

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of July 2025, in the Content Collaboration Platforms category, the mindshare of OpenText Content Management is 1.3%, up from 1.1% compared to the previous year. The mindshare of ownCloud is 0.9%, up from 0.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms

Featured Reviews

Jaideep MS

Practice Director at a outsourcing company with 51-200 employees

Enables effective document control yet requires better affordability and clarity

I use extended ECM for procurement, sales, engineering documents, and sometimes invoices and accounts payable or receivable The version controls and the business workspace part integrate well with SAP and OpenText, providing granular level control over who accesses the workspace. The seamless…

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Stephen Colebrook

Solutions Architect at a financial services firm with 10,001+ employees

Self-hosted file sync tool used to deploy custom web UIs.

I think it’s probably the best self-hosted file sync tool on the market. It’s a full web application platform, an indispensable tool for a business of any size that needs to deploy any kind of custom web UI. If you build an ownCloud app, you’ve got authentication, storage, security, caching, and database layers already fully baked for you. You just need to build your UI and custom logic. Your app doesn’t even need to interact with files, sync, or interact with other ownCloud features. Any web UI can be included without ownCloud. It can even be a portal to web interfaces of other applications within a business using the external app to display external sites within ownCloud. This is the case as long as that site allows itself to be displayed within a frame.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The ability to add metadata and use that to categorize information is a valuable feature of OpenText Extended ECM."

"The seamless integration between SAP and OpenText offers a 360-degree view of documents, facilitating a full-text search capability."

"The engineering document management system is one of the most valuable features."

"OpenText Extended ECM's most valuable features include permissions and security models. I also like the tool's ability to add metadata and use it to categorize information."

"Scalability is great. We can extend areas horizontally and vertically."

"Being able to search is valuable. Its search is pretty powerful. We are able to search for specific text, and it points us to the document that has that text. That is pretty powerful."

"Most of our customers are very fond of the upgraded smart user interface."

"We also have a module on top of the Content Server called WebReports that has been one of the things that helped us facilitate the workflow and give managers good reporting and visibility into where everything is. Being able to use that on top of the Content Server was a big help."

Cons

"We are looking for new, advanced UI features. Currently, the UI does not look great."

"We had some issues with scalability in the production. So, I would rate it a five out of ten."

"The architecture needs improvement, as it's complex."

"Pricing could be improved and the stability or the performance needs improvement, which is very important."

"The annotation tool needs improvement. In other tools, such as Hyland OnBase, you can easily do annotation. You can easily merge documents. You can easily compare documents, whereas with OpenText, it seems to be a challenge."

"The initial setup can get really complicated, and it takes time."

"The solution's performance, stability, and consistency could be improved."

"More out-of-the-box automation features should be added to OpenText Extended ECM."

Pricing and Cost Advice

"Both Open Text ECM and IBM File share are expensive."

"The tool's pricing is confusing to the end customer."

"OpenText Extended ECM is an expensive solution."

"The licensing is not that complex for the core products, but it becomes more complicated for some additional modules."

"The total cost of the product will vary on the capabilities required"

"The pricing is costly. It's costly to integrate with Office 365 and to go back and forth with the sales team."

"The solution is expensive."

"The product is pricey."

More OpenText Content Management pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Government

14%

Computer Software Company

10%

Financial Services Firm

10%

Manufacturing Company

No data available

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about OpenText Content Suite Platform?

We also have a module on top of the Content Server called WebReports that has been one of the things that helped us facilitate the workflow and give managers good reporting and visibility into wher...

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What is your experience regarding pricing and costs for OpenText Content Suite Platform?

The cost is a significant factor that may deter medium-sized businesses from using OpenText extended ECM.

See all answers

What needs improvement with OpenText Content Suite Platform?

The cost of the product could be improved. Currently, there are certain snags in document viewing, and communication from the pre-sales team is not clear. The expectation from the customer versus t...

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Comparisons

OpenText Documentum Content Management vs OpenText Content Management

Compared 18% of the time

SharePoint vs OpenText Content Management

Compared 18% of the time

IBM FileNet vs OpenText Content Management

Compared 14% of the time

OpenText Content Manager vs OpenText Content Management

Compared 7% of the time

Hyland OnBase vs OpenText Content Management

Compared 6% of the time

More OpenText Content Management Competitors

No data available

Product Reports

Buyer's Guide

OpenText Content Management

May 2025

Download OpenText Content Management product report

Buyer's Guide

Content Collaboration Platforms

July 2025

Download ownCloud product report

Also Known As

OpenText Content Suite Platform, OpenText Core Share

No data available

Overview

OpenText Content Management offers seamless document storage and advanced search features. Ideal for organizations needing integration with SAP and other applications, it enhances workflows while ensuring security and compliance across multiple platforms.

OpenText Content Management stands out with its advanced integration capabilities, allowing seamless connectivity with SAP and other applications. Its enhanced security and permission systems safeguard information, vital for industries like banking, utilities, and oil & gas. Metadata categorization and customizable workflows aid in managing complex document lifecycles. Although improvements in visibility and integration with external tools are needed, the platform provides powerful collaboration tools, enhancing productivity. Users leverage document retention and WebReports features to ensure compliance. Challenges with support, performance during peak times, and architecture complexity are noted. Automation features and analytics require enhancement, alongside more user-friendly SmartUI and record management functionalities.

What key features define OpenText Content Management?

Powerful Search Functionality: Delivers rapid, accurate search results across content repositories.
Extensive Integration: Seamlessly integrates with SAP and other applications for enhanced workflow management.
Enhanced Security Systems: Advanced security measures and permission systems protect sensitive data.
Metadata for Document Categorization: Organizes documents efficiently with metadata tagging.
Customizable Workflows: Adaptable workflow options cater to diverse organizational needs.
Collaboration Tools: Boosts team productivity through efficient document management and tagging capabilities.
WebReports and Retention: Offers robust reporting and records retention to maintain compliance.

What benefits and ROI can users expect?

Improved Productivity: Streamlined collaboration tools enhance team efficiency.
Regulatory Compliance: Comprehensive retention management ensures adherence to policies.
Enhanced Security: Advanced protective measures secure critical information.
Seamless Integration: Consolidates data flow and operational processes.
Efficient Document Management: Lifecycle management improves organization and retrieval time.

OpenText Content Management is widely utilized in sectors such as banking, utilities, and oil & gas. It is implemented to manage software development projects, engineering documents, and workflow automation. Organizations leverage OpenText Extended ECM for document lifecycle management, post-project archiving, and records retention. Integration with platforms like ServiceNow allows efficient handling of document management across global operations, supporting information governance, tax return compilation, and capital projects.

OpenText

Software suite that provides a location-independent storage area for data (cloud storage). ownCloud can be installed on a private server at no additional cost.

ownCloud

Sample Customers

ATCO Australia, MSIG Asia, Orica, Salt River Project

CERN, Joy Global, Sciebo, Bauhaus, datto

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July 2025

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