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Microsoft Project Server vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
5.1
Microsoft Project Server offers positive ROI, varying by organization type, with benefits of time savings and improved reporting.
Sentiment score
4.4
Trello saves time, organizes tasks effectively, and improves workflow, though precise ROI is often undetermined by users.
Microsoft Project provides significant return on investment through time savings, enhanced visibility, real-time reporting, and risk mitigation for projects.
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
 

Customer Service

Sentiment score
4.4
Microsoft Project Server support is decent but inconsistent; users rely on external resources and partners for comprehensive assistance.
Sentiment score
2.1
Trello's intuitive interface and effective online resources minimized the need for direct technical support, despite some email response delays.
Their support tends to decline when not supporting cloud solutions.
It's challenging to navigate, often making it necessary to search for solutions externally.
Help forums and online resources like YouTube are helpful.
 

Scalability Issues

Sentiment score
7.5
Microsoft Project Server is scalable for large projects, though performance may vary based on version and infrastructure costs.
Sentiment score
6.2
Trello is ideal for small to medium teams, but larger enterprises often choose alternatives due to scalability limitations.
Microsoft Project Server is fully scalable and is widely used in many industries.
The desktop version does not have scalability.
 

Stability Issues

Sentiment score
7.1
Microsoft Project Server is stable and robust, with minor delays, improved in newer versions, especially the cloud version.
Sentiment score
6.8
Trello is highly stable with minimal issues, reliable performance, rare downtime, and supports multiple users efficiently in various scenarios.
I have never had to reach out to their support because the product works as expected.
 

Room For Improvement

Microsoft Project Server requires better integration, customization, user-friendliness, cloud functionality, and agile methodologies to compete with alternatives.
Trello needs enhanced time-tracking, communication tools, integration, scalability, mobile app features, pricing, onboarding, AI, and task management.
Exporting data from Microsoft Project, especially Gantt charts, is overly complex and not user-friendly.
The lack of collaboration capabilities on the desktop version, unlike the cloud version, is a limitation.
Microsoft has become increasingly expensive, and there seems to be a push towards cloud solutions which can be challenging for some.
A way to manage an overall project with all the specifications, and then managing all the sub-cards related to that project.
Currently, notifications flood my inbox, making it hard to differentiate what I actually need to open.
It would be beneficial to have a search system that can pull up topics using keywords or AI-driven capabilities, making it easier to find relevant cards.
 

Setup Cost

Microsoft Project Server offers flexible pricing, with on-premise and cloud options, potentially costing enterprises $120,000 to $150,000 annually.
Trello's free version suffices for many, but paid plans start at $6, offering a cost-effective balance of features.
Microsoft Project Server is on the expensive side due to high licensing costs.
Microsoft's products are expensive for individuals.
Considering the infrastructure commitments to SharePoint and SQL, the implementation costs are low if already set up.
 

Valuable Features

Microsoft Project Server streamlines complex project management with resource allocation, integration, and robust tools for efficient collaboration and scheduling.
Trello excels in task management with its intuitive interface, seamless collaboration, automation, and integration, enhancing team productivity.
This setup allows for comprehensive reporting and management across multiple projects and portfolios.
The dashboards are amazing for data crunching and provide a project focus with upcoming predictions, including burn-up and burn-down charts.
The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
Trello's interface is aesthetically pleasing for project management, and it enhances collaboration with other team members.
It replaces ping-ponging emails back and forth with a board where people can follow a task from start to finish and see when it's done.
Trello has impacted my organization positively by keeping everything very organized and allowing people to keep track of their tasks.
 

Categories and Ranking

Microsoft Project Server
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
Project Portfolio Management (5th)
Trello
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
46
Ranking in other categories
Project Management Software (6th)
 

Featured Reviews

Mouloud Fourali - PeerSpot reviewer
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
Ariel Lindenfeld - PeerSpot reviewer
Customizable labels and the ability to modify cards streamline task management and save time
There can be bugs sometimes. When more than one person tries to edit the description at the same time, it can do some unexpected things. I would like to see that improved. Sometimes they add new features, which can be either welcome or odd. More control over email notifications would also be helpful.
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867,341 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Computer Software Company
14%
Manufacturing Company
13%
Government
8%
Energy/Utilities Company
7%
Educational Organization
9%
Insurance Company
9%
Computer Software Company
8%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
By reviewers
Company SizeCount
Small Business37
Midsize Enterprise11
Large Enterprise11
 

Questions from the Community

What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
I do not know about the pricing, setup cost, and licensing for Trello because this part was handled by another coworker, and I never worked with that part.
What needs improvement with Trello?
Sometimes I get notifications in one hour, and I would prefer to receive them immediately in just a small stack, such as within two or three minutes, not an hour.
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Microsoft Project Server vs. Trello and other solutions. Updated: September 2025.
867,341 professionals have used our research since 2012.