Microsoft Project Server vs Trello comparison

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Comparison Buyer's Guide
Executive Summary

We performed a comparison between Microsoft Project Server and Trello based on real PeerSpot user reviews.

Find out in this report how the two Project Portfolio Management solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.
To learn more, read our detailed Microsoft Project Server vs. Trello Report (Updated: November 2022).
654,218 professionals have used our research since 2012.
Featured Review
Quotes From Members
We asked business professionals to review the solutions they use.
Here are some excerpts of what they said:
Pros
"Board templates are really good when you have recurring projects.""I love the automation and level of customization available for the automation.""I love that Monday.com has boards that can change with a click from a list, to a calendar, to a form that you can send and collect data, etc.""I like how you can trigger notifications and reminders automatically when different statuses are changed or updated.""We can have different boards for different needs.""The board function allows you to create a digitized to-do list.""The possibility of having multiple boards is indeed a great feature that allows us to see the many projects (and their progress) at a glance.""The ability to track dates and times we need cases to be completed has been of great use to my firm."

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"Microsoft Project Server is easy to use compared to other similar solutions, such as Primavera. It functions similar to Excel or others Microsoft solutions which makes it simple for most people to be able to use right away.""Technical support is very responsive - particularly on critical tickets.""The solution is stable.""Microsoft Project Server helps organizations in collaboration.""It's stable and reliable.""The solution is scalable and easy to expand.""The most useful feature of Microsoft Project Server is you can select a function to see the baseline.""The stability of the 2019 version is quite good."

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"The solution is very easy to use.""The solution is great for project management.""The usability of this solution is its most valuable feature. It offers a great flow of creating a business rule that allows you to just add identifiers and qualifiers.""Another feature that impressed me is the clear Kanban board, as it provides a clear view of to-to tasks, assuring the team not to forget anything.""Project management and work collaboration solution with amazing scalability and stability. Its user interface is modern and easy to understand, with drag and drop functionality.""It has a very modern-looking interface.""I can see everything on one page, like sticky notes. It's very, very easy to use and very straightforward.""Trello is very easy to install and set up. It is also easy to use. Its interface is excellent."

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Cons
"Constant updates mean the service is down sometimes, which isn't ideal.""The tabs (color coding) featured is great for distinguishing different areas of our workflow.""We would like to see better Microsoft Outlook integration.""The workload widget should work with the time-tracking column for more accuracy in managing team resources.""The inbox and notifications section is not great, therefore, we don't use the comments field to communicate with each other.""For others who have more varied assignments, some of which require collaboration with other team members, they might find Monday insufficient.""I wish there were better notifications and dashboard views with analytics around the status of projects, etc.""One item we feel we is missing is more board templates that would allow us to work within the agile methodology."

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"Project Server could be improved by simplifying how tasks are assigned and reviewed on a daily basis.""We are on the on-prem version. The cloud, however, gives more regular updates that we can take advantage of.""The user interface looks quite old and needs to be improved.""The solution could have more compact dashboards, such as one finds with Planview.""We think that calculations are not working correctly, and there is a need to enter data a couple of times in order to give the correct calculations.""This solution could improve by adding integration with Primavera schedules to allow the reading and management of them.""It should be more agile and more flexible when it comes to customization.""The cost could be lower."

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"It would be great if there was a tour for new users to explain how this solution works. Using this solution for the first time can feel complicated.""If there are pre-done templates or suggested templates for various fields, they would be helpful for me as a coach.""It's really simple, which is a good thing, but it only does one thing for us.""Having more integration with third party tools is an area for improvement in Trello. It would also be nice if it has a voice messaging functionality similar to what you have in WhatsApp, for quicker communication with colleagues.""Pricing can be improved.""It could have a bit more customization, especially for organizations that may want to integrate it into their own systems.""It is not a scalable product.""As a team board it did not work well for us."

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Pricing and Cost Advice
  • "I wasn't involved with the licensing, but I believe it's negotiable."
  • "The solution is quite inexpensive. For example, we pay $8,500 for 75 users. It's somewhere around $100 a user, approximately."
  • "The project manager would be responsible for any licensing fees. As an end-user, we just follow suit."
  • "Fees are paid monthly per user."
  • "The price is reasonable for the number of users we have."
  • "I am using its free version."
  • "We tell others it's about $2200 for a ten-person plan and it can be adjusted; it's easy to scale."
  • More monday.com Pricing and Cost Advice →

  • "There is a licensing cost."
  • "There is an annual license required for this solution."
  • "I cannot comment on the price as I was not responsible for purchasing the solution."
  • "I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
  • "The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."
  • "It's not subscription-based, we purchased the on-premises version."
  • "There is a subscription model for different types of users for different types of roles."
  • "Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."
  • More Microsoft Project Server Pricing and Cost Advice →

  • "Maybe it would be better if they offered some extra tiers, so you don't have to go all the way up to the pro level."
  • "I use the free version of Trello, which is sufficient for my day to day use."
  • "I am tinkering with the free version."
  • "The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
  • "Its pricing is good. It is about $6 per license for what we use, but then there are other plans as well, such as $12 a month. I would rate it a nine out of ten in terms of pricing."
  • "The pricing for this solution is reasonable."
  • More Trello Pricing and Cost Advice →

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    Questions from the Community
    Top Answer:Monday.com is one of the best project management softwares available on the market. It lets you create and customize the… more »
    Top Answer:We have project overviews to keep track of each client and project and I can also see what the other managers are doing… more »
    Top Answer:Monday could be improved if it could be linked with Google Calendar. This way, I can add deadlines directly on Monday… more »
    Top Answer:Everyone in the company has projects, and everyone needs approvals from everyone in the company. They need to handle… more »
    Top Answer:The solution is very easy to use.
    Top Answer:Pricing can be improved. You have to pay more to unlock certain features.
    Top Answer:There aren't as many tracking tools. If you use Agile as a methodology, Trello doesn't really fit very well. It cannot… more »
    Comparisons
    Also Known As
    DaPulse
    MS Project Server
    Learn More
    Overview

    monday.com is a cloud-based platform that allows teams to design their own work management software and applications. monday.com is a basic yet intuitive work operating system that facilitates teamwork in these ways:

    • Allows teams to define workflows

    • Adapts to changing demands

    • Establishes transparency

    • Allows for collaboration

    • Eliminates manual grunt work

    monday.com is extremely adaptable and may be utilized in any sector and for any workflow. You can build your apps to match your specific operational needs and modify your boards, dashboards, and documents to fit your team properly. It may be used for anything, including projects and procedures, and it can be used across teams, departments, leaders, and organizations.

    Here are a few examples of how monday.com software can be put to good use:

    • Marketing pipelines
    • Recruitment procedures
    • Video production planning
    • Tracking progress
    • Product timelines
    • Business management
    • Design planning
    • Bug tracking
    • Event planning
    • Construction planning

    monday.com Features

    monday.com has many valuable features. Some of the most useful ones include:

    • Customized workflows
    • Task prioritizing
    • File sharing
    • Drag-and-drop
    • Context-aware communication
    • Progress and milestone monitoring

    The most popular key features include:

    • Work scheduling: monday.com’s Workload feature allows you to accurately assign and schedule team members at any given time. Check who's available and who isn't so you may reschedule or reassign work as needed to meet all of your project deadlines.
    • Tracking time for tasks: It's crucial to know where your time goes, especially if you're invoicing clients by the hour. Greater work precision is achieved by having a clear grasp of how much time is spent on each task because you’re able to make more informed decisions about how you spend your time.
    • Automated processes: Automations eliminate the need for manual labor in the completion of repetitive tasks.
    • At-a-glance dashboards: Dashboards are an excellent method to quickly see what's essential. They make it simple to gather useful information, manage project progress, predict effort, and keep track of budgets. They also keep your team focused and engaged on the high-level objectives that drive progress.
    • Integration with external tools: With two-click integrations, you can easily make monday.com your primary work hub. Integrate popular external apps like Jira and Slack, as well as Gmail and Mailchimp, to optimize your workflow even further.
    • Varied options for viewing data with Views: monday.com provides a number of ways to examine the data in your boards, including Gantt Chart View for project plans and Chart View for progress tracking. Views helps you to take a fresh perspective on things and obtain crucial insights that you might not have gotten otherwise.

    Reviews from Real Users

    monday.com stands out among its competitors for a number of reasons. Two major ones are its task status feature and its ability to integrate with external apps. PeerSpot users take note of the advantages of these features in their reviews:

    Ben D., Front End Developer at a marketing services firm, writes of the product, “Their flagship feature, what used to be called the pulse, is great. Pulse offers great management. Being able to see everything at a glance and check task status, is wonderful. They use subtasks and the simple aspects of task management have been really helpful.”

    Another PeerSpot reviewer, the Head of Projects at Smart Media SA, notes, “The boards offer an amazing and clear view of my tasks, campaigns, and progress. Automations especially with Slack and Outlook help with keeping my team up-to-date always. Graphs and charts are valuable for reporting purposes and to track progress made. Workforms/surveys are valuable and a very cool added feature.”

    Microsoft Project Server 2013 is a flexible on-premises solution for project portfolio management (PPM) and everyday work. Team members, project participants, and business decision makers can get started, prioritize project portfolio investments and deliver the intended business value from virtually anywhere. Requires SharePoint 2013, sold separately.

    Trello is the visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.

    Offer
    Learn more about monday.com
    Learn more about Microsoft Project Server
    Learn more about Trello
    Sample Customers
    Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber
    Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
    Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
    Top Industries
    REVIEWERS
    Marketing Services Firm18%
    Non Tech Company8%
    Real Estate/Law Firm7%
    Manufacturing Company7%
    VISITORS READING REVIEWS
    Computer Software Company13%
    Government9%
    Financial Services Firm8%
    Manufacturing Company7%
    REVIEWERS
    Computer Software Company20%
    Financial Services Firm15%
    Comms Service Provider15%
    Government10%
    VISITORS READING REVIEWS
    Computer Software Company18%
    Comms Service Provider13%
    Government11%
    Financial Services Firm8%
    REVIEWERS
    Comms Service Provider29%
    Financial Services Firm14%
    Computer Software Company14%
    Manufacturing Company14%
    VISITORS READING REVIEWS
    Computer Software Company15%
    Comms Service Provider11%
    Educational Organization9%
    Healthcare Company8%
    Company Size
    REVIEWERS
    Small Business79%
    Midsize Enterprise12%
    Large Enterprise9%
    VISITORS READING REVIEWS
    Small Business24%
    Midsize Enterprise13%
    Large Enterprise63%
    REVIEWERS
    Small Business33%
    Midsize Enterprise18%
    Large Enterprise50%
    VISITORS READING REVIEWS
    Small Business19%
    Midsize Enterprise17%
    Large Enterprise64%
    REVIEWERS
    Small Business53%
    Midsize Enterprise20%
    Large Enterprise27%
    VISITORS READING REVIEWS
    Small Business22%
    Midsize Enterprise13%
    Large Enterprise66%
    Buyer's Guide
    Microsoft Project Server vs. Trello
    November 2022
    Find out what your peers are saying about Microsoft Project Server vs. Trello and other solutions. Updated: November 2022.
    654,218 professionals have used our research since 2012.

    Microsoft Project Server is ranked 7th in Project Portfolio Management with 17 reviews while Trello is ranked 7th in Project Management Software with 11 reviews. Microsoft Project Server is rated 7.6, while Trello is rated 8.2. The top reviewer of Microsoft Project Server writes "Provides holistic reporting and allows us to keep track of what's going on with projects". On the other hand, the top reviewer of Trello writes "Designed for team collaboration and project management; user interface is easy to understand, with drag and drop functionality". Microsoft Project Server is most compared with ServiceNow Strategic Portfolio Management, Jira, Microsoft Project, Broadcom Clarity PPM and Planview ProjectPlace, whereas Trello is most compared with Asana, Jira, Wrike, Smartsheet and JIRA Portfolio. See our Microsoft Project Server vs. Trello report.

    We monitor all Project Portfolio Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.