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Microsoft Project Server vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.2
Microsoft Project Server offers significant ROI through time savings, effective management, and enhanced visibility, though assessment varies.
Sentiment score
7.4
Organizations benefit from Trello's task organization and communication features, enhancing ROI through time savings and workflow efficiency.
Microsoft Project provides significant return on investment through time savings, enhanced visibility, real-time reporting, and risk mitigation for projects.
Sometimes we can have a back-and-forth conversation in the comments, which helps minimize some meetings.
 

Customer Service

Sentiment score
6.0
Microsoft Project Server support is satisfactory but issues include slow resolution, complex documentation, and varying service quality by plan.
Sentiment score
4.3
Trello is intuitive with responsive support, though some users experience delays and redundant information from the technical team.
Their support tends to decline when not supporting cloud solutions.
It's challenging to navigate, often making it necessary to search for solutions externally.
Help forums and online resources like YouTube are helpful.
 

Scalability Issues

Sentiment score
7.9
Microsoft Project Server is scalable for various organization sizes, but older versions and costs may hinder adoption and navigation.
Sentiment score
6.9
Trello is praised for scalability and ease of use but lacks some enterprise-level features, favoring Jira for large teams.
The desktop version does not have scalability.
Microsoft Project Server is fully scalable and is widely used in many industries.
 

Stability Issues

Sentiment score
7.3
Microsoft Project Server is stable, but performance varies with Nintex workflows, configuration, version, and SharePoint integration issues.
Sentiment score
8.2
Trello is highly rated for reliability and performance, with occasional user-side issues and minimal impact from updates.
I have never had to reach out to their support because the product works as expected.
 

Room For Improvement

Microsoft Project Server needs improvements in integration, UI, flexibility, automation, agile support, deployment, and user training resources.
Trello struggles with integration, pricing, and performance, needing better onboarding, notifications, customization, and AI-driven enhancements for users.
Exporting data from Microsoft Project, especially Gantt charts, is overly complex and not user-friendly.
The lack of collaboration capabilities on the desktop version, unlike the cloud version, is a limitation.
Microsoft has become increasingly expensive, and there seems to be a push towards cloud solutions which can be challenging for some.
Currently, notifications flood my inbox, making it hard to differentiate what I actually need to open.
It would be beneficial to have a search system that can pull up topics using keywords or AI-driven capabilities, making it easier to find relevant cards.
More control over email notifications would also be helpful.
 

Setup Cost

Microsoft Project Server offers flexible licensing, with varying costs based on deployment type, user count, and enterprise plans.
Trello offers flexible and scalable pricing, appealing to budget-conscious enterprises and startups with competitive rates and a valuable free version.
Microsoft Project Server is on the expensive side due to high licensing costs.
Microsoft's products are expensive for individuals.
Considering the infrastructure commitments to SharePoint and SQL, the implementation costs are low if already set up.
 

Valuable Features

Microsoft Project Server enhances project management with resource management, scheduling, collaboration, dashboards, and integration, simplifying navigation with familiar tools.
Trello offers intuitive task management with Kanban boards, enhancing collaboration and productivity with customization, real-time updates, and multi-device access.
This setup allows for comprehensive reporting and management across multiple projects and portfolios.
The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
The dashboards are amazing for data crunching and provide a project focus with upcoming predictions, including burn-up and burn-down charts.
Trello's interface is aesthetically pleasing for project management, and it enhances collaboration with other team members.
It replaces ping-ponging emails back and forth with a board where people can follow a task from start to finish and see when it's done.
We are able to customize the labels, both the text and the color, so when looking at a board, we can easily filter or see cards related to specific tasks or team members.
 

Categories and Ranking

Microsoft Project Server
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
61
Ranking in other categories
Project Portfolio Management (4th)
Trello
Average Rating
8.4
Reviews Sentiment
6.9
Number of Reviews
43
Ranking in other categories
Project Management Software (8th)
 

Featured Reviews

Sean Achim - PeerSpot reviewer
Unlock comprehensive reporting and management with robust data extraction
The major advantage for me in using Microsoft Project Server is the SQL Server component. Using Power BI and SQL Server, I can extract a lot more data. The combination of Microsoft Project with Project Server and SharePoint provides a perfect solution for me. This setup allows for comprehensive reporting and management across multiple projects and portfolios.
Akshat Prakash - PeerSpot reviewer
Offers not just a free version but also a mobile version that is easy to use
The product has features to support project management workflows and team collaborations. I was using a free version for my personal use and for managing my private activities, and both times, I saw that the tool did the job. I used Trello's board and card system of training with Kanban task management format to handle work in progress and to see whether it has already been completed. I would say that the tool was decent in the aforementioned area. I used the product's mobile version and the handheld device version, and I can say that it was easy to use. In general, the tool's app was quite easy to use. It is definitely a product which is quite highly rated by others. The mobile application functionality affected my productivity in a good way. It is quite good because, if I remember correctly, I could set some reminders for pending tasks. The tool did improve my productivity. The tool did help me deal with my personal backlog and to-do activities. As a beginner-level user, I found the tool very helpful and intuitive. From my friends, I came to know that it is an application that can be used in a wide enterprise setup. If you have an option, you can try it. I rate the overall tool a nine to ten out of ten.
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Manufacturing Company
13%
Government
10%
Financial Services Firm
7%
Educational Organization
76%
Computer Software Company
4%
Financial Services Firm
3%
Retailer
2%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Microsoft Project Server?
The ability to track a project's progress using Microsoft Project Server is the most valuable aspect. It depends, especially when managing multiple projects.
What is your experience regarding pricing and costs for Microsoft Project Server?
Microsoft Project Server is on the expensive side due to high licensing costs, but it is mainly accessible to project managers. Online tools are cheaper and present competition.
What needs improvement with Microsoft Project Server?
The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers.
What do you like most about Trello?
The solution is very user-friendly, where you have everything you need.
What is your experience regarding pricing and costs for Trello?
The licensing is easy to scale with a number of seats. I am not directly involved with the pricing and cost aspects.
What needs improvement with Trello?
Trello could be improved by having a better notification system. Currently, notifications flood my inbox, making it hard to differentiate what I actually need to open. Each card move or addition re...
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Microsoft Project Server vs. Trello and other solutions. Updated: April 2025.
849,686 professionals have used our research since 2012.