Egnyte vs Microsoft 365 Business comparison

Egnyte and Microsoft are both solutions in the Content Collaboration Platforms category. Egnyte is ranked #15, while Microsoft is ranked #6 with an average rating of 8.5. Egnyte holds a 5.1% mindshare in CCP, compared to Microsoft’s 2.8% mindshare. Additionally, 100% of Egnyte users are willing to recommend the solution, compared to 97% of Microsoft users who would recommend it.

Egnyte

Read 6 Egnyte reviews

3,112 Views
1,712 Comparison Views

100% willing to recommend

Microsoft 365 Business

Read 252 Microsoft 365 Business reviews

8,340 Views
3,336 Comparison Views

97% willing to recommend

Egnyte

Microsoft 365 Business

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Executive SummaryUpdated on Mar 15, 2026

Egnyte and Microsoft 365 Business are direct competitors in the cloud storage and collaboration space. Despite Egnyte's compelling pricing and support options, Microsoft 365 Business often has the edge due to its comprehensive suite of features.

Features: Egnyte offers robust data governance, efficient collaboration capabilities, and secure file sharing, appealing to organizations focused on document-centric tasks. Microsoft 365 Business provides a diverse array of productivity applications, seamless integration with other Microsoft products, and advanced tools like Microsoft Teams, making it indispensable for a holistic productivity environment.

Room for Improvement: Egnyte could enhance its mobile access features, integration capabilities with third-party applications, and user interface design to improve user experience. Microsoft 365 Business might focus on simplifying its complex deployment processes, enhancing offline support for mobile applications, and refining technical support responsiveness for quicker issue resolution.

Ease of Deployment and Customer Service: Egnyte simplifies implementation with its straightforward deployment model, offering excellent customer service suited for businesses needing swift solutions. Conversely, Microsoft 365 Business presents a more intricate deployment but counters this with a robust support infrastructure leveraging Microsoft's extensive resources.

Pricing and ROI: Egnyte stands out with a competitive pricing structure targeting immediate value and ROI through specialized services. Microsoft 365 Business, although often pricier, offers a wide toolset capable of enhancing long-term productivity and maximizing ROI through its extensive capabilities.

To learn more, read our detailed Egnyte vs. Microsoft 365 Business Report (Updated: August 2026).

Buyer's Guide

Egnyte vs. Microsoft 365 Business

August 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Egnyte

Ranking in Content Collaboration Platforms

15th

Average Rating

8.4

Reviews Sentiment

7.7

Number of Reviews

Ranking in other categories

AI Data Analysis (186th)

Microsoft 365 Business

Ranking in Content Collaboration Platforms

6th

Average Rating

8.4

Reviews Sentiment

6.2

Number of Reviews

252

Ranking in other categories

Mobile Device Management (MDM) (2nd)

Mindshare comparison

As of August 2026, in the Content Collaboration Platforms category, the mindshare of Egnyte is 5.1%, down from 6.0% compared to the previous year. The mindshare of Microsoft 365 Business is 2.8%, up from 1.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Microsoft 365 Business	2.8%
Egnyte	5.1%
Other	92.1%

Content Collaboration Platforms

Featured Reviews

Guy Gray

Chief Operating Officer at Quarem

Fantastic for small businesses; the customer feedback has been great

From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic. For us, security was front and center. Usability was also important and took second place. Next, we asked "Is it simple and easy for anyone to quickly learn how to use it?" Egnyte Connect checked that box. Third place for us was price. We liked the fact that they charge on a monthly basis so there is not an annualized upfront fee that we pay.

Read full review

Jitender Singh

Principle Consultant at Akaal Cyber Solutions

Comprehensive cloud tools have unified identity security and device management for my clients

I would suggest a lower cost for my clients because Microsoft 365 has many other licenses that provide different types of features. Microsoft 365 Business covers most of their requirements, and for the other parts, they use other third-party tools for cybersecurity. Although Microsoft 365 Business offers some cybersecurity features, it does not offer everything, such as endpoint detection response and mitigation. For those, clients need to buy a higher version of a license, such as Enterprise E1 or E5. I think Microsoft 365 Business can be improved if it adds more features such as endpoint detection or more features from Microsoft Defender, including cloud app security. With cloud app security, the application status or application logs can be monitored. Currently, cloud app security is not part of Microsoft 365 Business. You have to purchase a standalone license for that. If that can be added, it can increase the volume of purchases for Microsoft 365 Business.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It is scalable and stable."

"It's easy to move files around, even to, for example, SharePoint."

"It is a good storage solution."

"If you're looking for a solid cloud DFS solution, I would highly recommend Egnyte."

"It provides a way to granularly choose which folders from the internet you want to sync to your computer. It is really useful for people who are working on teams that are working with files that are frequently changing. You can go in and pretty clearly see what changes have been made. It gives you a constant feed."

"Egnyte Connect is a great application to save files, as all files are secure and available, and any authorized person can access and download the files from anywhere with an internet connection."

"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."

"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic."

More Egnyte pros

"It is easy to use and the features are good."

"Though there are other solutions available, almost everyone is using it, as it offers ease-of-use."

"The feature that I have found most valuable is the ability to work everywhere on every kind of device, because I'm a Mac addict and actually it's quite good on the Mac."

"In terms of user experience, it is very easy to use and flexible. It is more interactive as compared to the other tools that we have. Its features are more useful than other software solutions."

"We are using Microsoft 365 Business for a number of purposes, such as documentation, daily business work, and letters, and we use it extensively."

"You can access files through any device at any corner of the world."

"The most valuable feature of this solution is the easy deployment."

"The most valuable feature for us is Microsoft Teams."

More Microsoft 365 Business pros

Cons

"I was never able to set up a useful drive system with my local computer with Egnyte Connect."

"As of right now, I have everything that I and my team need."

"With Egnyte Connect, you cannot delete a file when you have uploaded it in error, which needs improvement."

"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."

"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."

"The issue of my authorization token expiring pretty quickly was pretty annoying. On pretty much every update, it would expire on every computer. On every computer update, at the first opportunity, it would expire. When my computer got updated or the authorization got cut, my saved drives would get messed up. So, I had to reconnect them all. I was never able to set up a useful drive system with my local computer with Egnyte Connect. It would be a big improvement if there was a cached system so that when it loses connection, it can still save what kind of connections were set up, and when it reconnects, it repopulates all those. I don't know if that's even possible, but that's the feature I'd want."

"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."

"The pricing of the solution could be better."

"I would like to be able to connect Power BI to data sources easily."

"The solution could improve by providing better integration with other platforms."

"The installation is at a moderate level of difficulty. It could be easier to install."

"I am pretty happy with its features. However, it could be cheaper for long-term business use."

"Had you asked me two months ago, I would have said just fine, but I know Microsoft has had some issues recently. I would say that it's fairly stable, but I think that all the increased traffic from COVID and people working from home has resulted in it being less stable."

"Microsoft 365 could be less expensive."

"It would be better if they offered more integrations to integrate with other platforms. It should also allow the content to be accessed over the LTI."

More Microsoft 365 Business cons

Pricing and Cost Advice

"I do not have experience with the pricing of this solution."

"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."

"We are on an annual license for the solution. The solution could be cheaper overall."

"We are on a monthly subscription for the use of Microsoft 365 Business. There is an additional fee for support."

"We pay a monthly subscription fee for the license."

"The product is expensive."

"Microsoft 365 Business is an expensive solution."

"It could be cheaper. It's cloud-based, and we pay a yearly subscription."

"If you go with Microsoft, they will give you 80 GB in advance and all those kinds of features. They will also keep asking you to go from E1 to E2, E2 to E3, and now E5. Their prices are high, but as long as the organization is happy to pay and your emails are working seamlessly, it shouldn't be an issue."

"Licensing fees are paid annually."

More Microsoft 365 Business pricing and cost advice

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Top Industries

By visitors reading reviews

Manufacturing Company

11%

Construction Company

11%

Financial Services Firm

Comms Service Provider

Construction Company

19%

Marketing Services Firm

Financial Services Firm

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	1
Large Enterprise	2

By reviewers
Company Size	Count
Small Business	115
Midsize Enterprise	44
Large Enterprise	104

Questions from the Community

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What is your experience regarding pricing and costs for Microsoft 365 Business?

My experience with pricing, setup cost, and licensing shows that pricing is reasonable, but it depends on the plan, as some advanced security features require higher-tier licenses.

See all answers

What needs improvement with Microsoft 365 Business?

I have one concern regarding Microsoft 365 in Outlook; if I am using the new Outlook version and I have sent an email to someone using the Classic Outlook, I am not able to recall it, as to recall ...

See all answers

What is your primary use case for Microsoft 365 Business?

Since I joined my organization, I have been using Microsoft 365 Business for almost two years. Microsoft 365 Business is used for applications like Teams, Outlook, Excel, and Word, which are common...

See all answers

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Product Reports

Buyer's Guide

Egnyte

August 2026

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Buyer's Guide

Microsoft 365 Business

August 2026

Download Microsoft 365 Business product report

Also Known As

No data available

Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business

Overview

Egnyte offers user-friendly co-authoring, mobile access, and seamless collaboration with a focus on security. Its cloud-based operations and cost-effectiveness outperform competitors in facilitating efficient team file management.

Egnyte emphasizes enhanced security, intuitive functionality, and excellent support, making it ideal for organizations seeking reliable cloud storage and collaboration solutions. Users can switch connections, share across teams, and enjoy real-time updates through Egnyte Connect. While it boasts good performance and stability, users request improvements in search functionality and token management. Industries like real estate, which require secure platforms for financial document exchanges, find Egnyte particularly beneficial. Users appreciate integration capabilities with tools like Adobe and Google Docs.

What are Egnyte's standout features?

Co-authoring: Allows multiple users to edit documents simultaneously with real-time updates
Mobile access: Provides accessibility from any device, ensuring flexibility for remote work
Intuitive interface: Simplifies navigation and enhances user experience
Security: Offers robust protection for sensitive data, surpassing many competitors
Seamless file sync: Ensures files are updated across all devices and accessible to all users

What benefits should users look for in Egnyte reviews?

Enhanced collaboration: Improves teamwork with efficient file sharing and syncing
Cost-effectiveness: Offers value with scalable pricing models fit for different organization sizes
Performance: Delivers stable and reliable cloud operations
Integration: Works well with platforms like Adobe and Google Docs

Egnyte is essential in industries needing secure file management, such as real estate. It supports organizations using cloud apps for sharing and managing project files. Companies favor Egnyte for its ability to integrate with their existing IT environments, ensuring both security and efficiency.

Egnyte

Microsoft 365 Business offers a comprehensive suite of tools for communication, collaboration, and productivity, providing seamless integration and cloud accessibility across apps like Teams, Outlook, and SharePoint, ensuring businesses can operate efficiently and flexibly.

Designed for modern work environments, Microsoft 365 Business enhances productivity through apps like OneNote and Power BI. Its integration across Word, Excel, and PowerPoint enables efficient data management and communication across devices, boosting workflow and collaboration. Despite some limitations in platform integration and scalability, its user-friendly interface, high security, and automatic updates promote broad adoption. Issues with interface complexity, licensing, and responses from technical support require attention. Enhanced AI integration and reduced resource consumption could further improve user experience.

What are the key features of Microsoft 365 Business?

Seamless Collaboration: Facilitates teamwork through integrated apps like Teams, allowing real-time collaboration and communication.
Cloud Accessibility: Ensures access across devices, supporting remote work with cloud-based features.
Integration: Provides comprehensive application bundles including Word, Excel, and PowerPoint for consistent data and file management.
Automatic Updates: Delivers regular updates without manual intervention, keeping tools current and secure.
Enhanced Productivity Tools: Features like OneNote and Power BI help streamline tasks and manage information effectively.

What benefits do users gain from Microsoft 365 Business?

Improved Communication: Through tools like Teams and Outlook, promoting effective dialogue within organizations.
Increased Productivity: Quick document sharing and editing enhance efficiency and output.
Flexible Access: Employees can work remotely or onsite with ease, ensuring continuity and adaptability.
Comprehensive Data Management: Centralized and streamlined, ensuring quick access and organization of files.
Support for Collaboration: Facilitates seamless project management with integration across Microsoft Suite components.

Microsoft 365 Business is implemented in diverse industries, supporting sectors like education, finance, healthcare, and tech. It enhances collaboration in remote work environments, enabling secure data management in compliance-focused industries. Features like enhanced email management and cloud-based document storage are leveraged to improve operations and efficiency.

Microsoft

Sample Customers

M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull

Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company

Buyer's Guide

Egnyte vs. Microsoft 365 Business

August 2026

Free Report: Egnyte vs. Microsoft 365 Business

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