Egnyte vs Microsoft 365 Business comparison

Egnyte and Microsoft are both solutions in the Content Collaboration Platforms category. Egnyte is ranked #14, while Microsoft is ranked #11 with an average rating of 8.3. Egnyte holds a 4.7% mindshare in CCP, compared to Microsoft’s 2.1% mindshare. Additionally, 100% of Egnyte users are willing to recommend the solution, compared to 97% of Microsoft users who would recommend it.

Egnyte

Read 6 Egnyte reviews

1,257 Views
842 Comparison Views

100% willing to recommend

Microsoft 365 Business

Read 248 Microsoft 365 Business reviews

2,539 Views
889 Comparison Views

97% willing to recommend

Egnyte

Microsoft 365 Business

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Executive SummaryUpdated on Dec 11, 2025

Egnyte and Microsoft 365 Business are competitors in the cloud-based collaboration and productivity market. Microsoft 365 Business appears to have the upper hand due to its superior features and comprehensive integration capabilities.

Features: Egnyte provides secure file sharing, mobile access, and customizable domain access, essential for businesses with tight data management needs. Microsoft 365 Business includes a comprehensive suite of applications like Word, Excel, and Teams, allowing for seamless collaboration and productivity. The integration across its suite, including features like co-authoring and cloud storage, is a strong advantage.

Room for Improvement: Egnyte could benefit from improving its integration with third-party applications and enhancing its mobile accessibility. It may also face challenges in offering a broader array of productivity tools as its competitors. Microsoft 365 Business might improve by offering more customizable options for businesses and enhancing ease of use for first-time users. Expanding its support services and addressing integration issues with non-Microsoft platforms could also be beneficial.

Ease of Deployment and Customer Service: Egnyte supports hybrid deployment, offering flexibility and efficient onboarding, with customer service praised for its personalization and responsiveness. Microsoft 365 Business is known for straightforward cloud deployment and offers comprehensive support through extensive resources and a large support team, making it ideal for large-scale implementations.

Pricing and ROI: Egnyte provides competitive pricing focused on data storage value, with a favorable ROI for businesses prioritizing data security. Microsoft 365 Business, though often higher in initial investment, offers a compelling ROI through its extensive suite of applications and productivity enhancements, with subscription plans providing access to multiple functions and maintaining cash flow through its pricing structure.

To learn more, read our detailed Egnyte vs. Microsoft 365 Business Report (Updated: December 2025).

Buyer's Guide

Egnyte vs. Microsoft 365 Business

December 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Egnyte

Ranking in Content Collaboration Platforms

14th

Average Rating

8.4

Reviews Sentiment

7.7

Number of Reviews

Ranking in other categories

AI Data Analysis (214th)

Microsoft 365 Business

Ranking in Content Collaboration Platforms

11th

Average Rating

8.4

Reviews Sentiment

6.5

Number of Reviews

248

Ranking in other categories

Mobile Device Management (MDM) (2nd)

Mindshare comparison

As of January 2026, in the Content Collaboration Platforms category, the mindshare of Egnyte is 4.7%, down from 5.5% compared to the previous year. The mindshare of Microsoft 365 Business is 2.1%, up from 1.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Market Share Distribution
Product	Market Share (%)
Microsoft 365 Business	2.1%
Egnyte	4.7%
Other	93.2%

Content Collaboration Platforms

Featured Reviews

Guy Gray

Chief Operating Officer at Quarem

Fantastic for small businesses; the customer feedback has been great

From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic. For us, security was front and center. Usability was also important and took second place. Next, we asked "Is it simple and easy for anyone to quickly learn how to use it?" Egnyte Connect checked that box. Third place for us was price. We liked the fact that they charge on a monthly basis so there is not an annualized upfront fee that we pay.

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AdamMiller

Owner at Nexus Auto system

Digital documentation has boosted team efficiency and provides secure remote manual access

The best feature is the mobile access to SharePoint. It is incredibly valuable for our technicians to view wiring diagrams and manuals directly on their tablets while working under a vehicle. It removes the need to walk back to the office, saving about 20 minutes per job. Additionally, the data security features give me peace of mind; even if a tablet is broken in the shop, our business data remains safe in the cloud.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."

"It is a good storage solution."

"It is scalable and stable."

"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic."

"It provides a way to granularly choose which folders from the internet you want to sync to your computer. It is really useful for people who are working on teams that are working with files that are frequently changing. You can go in and pretty clearly see what changes have been made. It gives you a constant feed."

"It's easy to move files around, even to, for example, SharePoint."

"Egnyte Connect is a great application to save files."

"We like anything that enables collaboration. Working on documents in parallel meetings, and online meetings."

"When trying to compare other products there are not a lot of product that can even compare with the functionality."

"It is easy to use. It has a lot of wonderful features."

"It is an excellent and powerful program."

"I like that you can tag somebody and add some comments to make the modifications. You can share it with people. You can actually keep track of changes and engage in real-time collaboration. You can actually make those documents track changes."

"Offers very good versatility."

"The product integrates well with Windows and Microsoft solutions."

"The solution is nice and straightforward."

More Microsoft 365 Business pros

Cons

"As of right now, I have everything that I and my team need."

"The issue of my authorization token expiring pretty quickly was pretty annoying. On pretty much every update, it would expire on every computer. On every computer update, at the first opportunity, it would expire. When my computer got updated or the authorization got cut, my saved drives would get messed up. So, I had to reconnect them all. I was never able to set up a useful drive system with my local computer with Egnyte Connect. It would be a big improvement if there was a cached system so that when it loses connection, it can still save what kind of connections were set up, and when it reconnects, it repopulates all those. I don't know if that's even possible, but that's the feature I'd want."

"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."

"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."

"You cannot delete a file when you have uploaded it in error."

"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."

"The admin panels have too few samples."

"Its pricing plan should be better."

"Microsoft 365 Business should be made more of an open-source solution that would be accessible without any cost."

"It can have more integrations between the applications that are there within this product. In the newer version of Teams, there are some new features that allow you to share directly from Outlook, etc. It would be good if they continue to explore these types of integrations between applications."

"It would be ideal if the licenses covered more devices. It would be nice if one license, for example, allowed a user to have it on at least five devices."

"I would prefer to use Microsoft Outlook rather than Office 365 because of the way features are available in Outlook. There are times it becomes difficult to get to certain features through Office 365. For example, if you want to recall an email that you have accidentally send across to someone this is not very easily available through Office 365. The shortcuts available through Outlook are not there in Office 365 Business."

"Business 365 could potentially affect compliance with local and industry-specific regulations."

"They should simplify breakout rooms a bit. Breakout rooms are probably the most important factor. They have done some work on breakout rooms, but they probably have to do a bit more to make them simpler."

More Microsoft 365 Business cons

Pricing and Cost Advice

"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."

"I do not have experience with the pricing of this solution."

"It could be a little less expensive."

"I think it is expensive."

"The licensing fee is paid yearly."

"It is certainly expensive, but you need it, so you pay for it. There is not much price negotiation, but the product is good. We're going to keep using it despite it being expensive. There isn't any good alternative."

"It works out to be $12.50 per user per month."

"We are on an annual license for the solution. The solution could be cheaper overall."

"The License is on a yearly basis."

"We purchase annual licenses for this solution."

More Microsoft 365 Business pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

Financial Services Firm

Computer Software Company

Manufacturing Company

Performing Arts

14%

Computer Software Company

10%

Manufacturing Company

10%

Educational Organization

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	1
Large Enterprise	2

By reviewers
Company Size	Count
Small Business	113
Midsize Enterprise	44
Large Enterprise	100

Questions from the Community

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What do you like most about Microsoft 365 Business?

The product's initial setup phase was straightforward.

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What is your experience regarding pricing and costs for Microsoft 365 Business?

I have no idea about the pricing of Microsoft 365 Business, since I'm not the party concerned.

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What needs improvement with Microsoft 365 Business?

I find it very easy to utilize Microsoft 365 Business, and it works for me. Everything is at my fingertips, so I do not know how to suggest improvements. Nothing is easier than paper and filing, bu...

See all answers

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Product Reports

Buyer's Guide

Egnyte

January 2026

Download Egnyte product report

Buyer's Guide

Microsoft 365 Business

January 2026

Download Microsoft 365 Business product report

Also Known As

No data available

Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business

Overview

Egnyte offers user-friendly co-authoring, mobile access, and seamless collaboration with a focus on security. Its cloud-based operations and cost-effectiveness outperform competitors in facilitating efficient team file management.

Egnyte emphasizes enhanced security, intuitive functionality, and excellent support, making it ideal for organizations seeking reliable cloud storage and collaboration solutions. Users can switch connections, share across teams, and enjoy real-time updates through Egnyte Connect. While it boasts good performance and stability, users request improvements in search functionality and token management. Industries like real estate, which require secure platforms for financial document exchanges, find Egnyte particularly beneficial. Users appreciate integration capabilities with tools like Adobe and Google Docs.

What are Egnyte's standout features?

Co-authoring: Allows multiple users to edit documents simultaneously with real-time updates
Mobile access: Provides accessibility from any device, ensuring flexibility for remote work
Intuitive interface: Simplifies navigation and enhances user experience
Security: Offers robust protection for sensitive data, surpassing many competitors
Seamless file sync: Ensures files are updated across all devices and accessible to all users

What benefits should users look for in Egnyte reviews?

Enhanced collaboration: Improves teamwork with efficient file sharing and syncing
Cost-effectiveness: Offers value with scalable pricing models fit for different organization sizes
Performance: Delivers stable and reliable cloud operations
Integration: Works well with platforms like Adobe and Google Docs

Egnyte is essential in industries needing secure file management, such as real estate. It supports organizations using cloud apps for sharing and managing project files. Companies favor Egnyte for its ability to integrate with their existing IT environments, ensuring both security and efficiency.

Egnyte

Microsoft 365 Business offers a comprehensive suite of tools for communication, collaboration, and productivity, providing seamless integration and cloud accessibility across apps like Teams, Outlook, and SharePoint, ensuring businesses can operate efficiently and flexibly.

Designed for modern work environments, Microsoft 365 Business enhances productivity through apps like OneNote and Power BI. Its integration across Word, Excel, and PowerPoint enables efficient data management and communication across devices, boosting workflow and collaboration. Despite some limitations in platform integration and scalability, its user-friendly interface, high security, and automatic updates promote broad adoption. Issues with interface complexity, licensing, and responses from technical support require attention. Enhanced AI integration and reduced resource consumption could further improve user experience.

What are the key features of Microsoft 365 Business?

Seamless Collaboration: Facilitates teamwork through integrated apps like Teams, allowing real-time collaboration and communication.
Cloud Accessibility: Ensures access across devices, supporting remote work with cloud-based features.
Integration: Provides comprehensive application bundles including Word, Excel, and PowerPoint for consistent data and file management.
Automatic Updates: Delivers regular updates without manual intervention, keeping tools current and secure.
Enhanced Productivity Tools: Features like OneNote and Power BI help streamline tasks and manage information effectively.

What benefits do users gain from Microsoft 365 Business?

Improved Communication: Through tools like Teams and Outlook, promoting effective dialogue within organizations.
Increased Productivity: Quick document sharing and editing enhance efficiency and output.
Flexible Access: Employees can work remotely or onsite with ease, ensuring continuity and adaptability.
Comprehensive Data Management: Centralized and streamlined, ensuring quick access and organization of files.
Support for Collaboration: Facilitates seamless project management with integration across Microsoft Suite components.

Microsoft 365 Business is implemented in diverse industries, supporting sectors like education, finance, healthcare, and tech. It enhances collaboration in remote work environments, enabling secure data management in compliance-focused industries. Features like enhanced email management and cloud-based document storage are leveraged to improve operations and efficiency.

Microsoft

Sample Customers

M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull

Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company

Buyer's Guide

Egnyte vs. Microsoft 365 Business

December 2025

Free Report: Egnyte vs. Microsoft 365 Business

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