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Egnyte vs Microsoft 365 Business comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Egnyte
Ranking in Content Collaboration Platforms
15th
Average Rating
8.4
Reviews Sentiment
8.0
Number of Reviews
6
Ranking in other categories
No ranking in other categories
Microsoft 365 Business
Ranking in Content Collaboration Platforms
9th
Average Rating
8.4
Reviews Sentiment
7.0
Number of Reviews
245
Ranking in other categories
Mobile Device Management (MDM) (2nd)
 

Mindshare comparison

As of June 2025, in the Content Collaboration Platforms category, the mindshare of Egnyte is 6.1%, up from 3.0% compared to the previous year. The mindshare of Microsoft 365 Business is 1.8%, up from 1.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Jonathan Songoni - PeerSpot reviewer
A great solution for uploading files with good protection and security features
We use this solution to upload our files according to our activities for the project. All the files we create are uploaded or saved on Egnyte Connect to protect and securitize them Egnyte Connect is a great application to save files. All files are secure and available. If we are connected, we can…
CharlesBrewer - PeerSpot reviewer
Price and reliability need improvement while general tasks are streamlined
The pricing for Microsoft 365 is too high, and quality-wise, it does not meet high standards. The operating system is outdated and inadequate. Microsoft has very poor security, and Defender is ineffective. In terms of collaboration and file sharing, OneDrive is very clunky and has frequent sync issues. It also crashes a lot and is unreliable.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."
"It is a good storage solution."
"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic."
"Egnyte Connect is a great application to save files."
"It is scalable and stable."
"It's easy to move files around, even to, for example, SharePoint."
"It provides a way to granularly choose which folders from the internet you want to sync to your computer. It is really useful for people who are working on teams that are working with files that are frequently changing. You can go in and pretty clearly see what changes have been made. It gives you a constant feed."
"I like that there's no maintenance involved."
"It's painless."
"It has file storage, file sharing, a provisioning box, and a SharePoint profile for each user."
"The product's initial setup phase was straightforward."
"Microsoft 365 Business integrates well and improves communication, cooperation, and security."
"I use the solution for my daily work."
"The solution is easy to use and scalable."
"It works as expected."
 

Cons

"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."
"As of right now, I have everything that I and my team need."
"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."
"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."
"You cannot delete a file when you have uploaded it in error."
"The issue of my authorization token expiring pretty quickly was pretty annoying. On pretty much every update, it would expire on every computer. On every computer update, at the first opportunity, it would expire. When my computer got updated or the authorization got cut, my saved drives would get messed up. So, I had to reconnect them all. I was never able to set up a useful drive system with my local computer with Egnyte Connect. It would be a big improvement if there was a cached system so that when it loses connection, it can still save what kind of connections were set up, and when it reconnects, it repopulates all those. I don't know if that's even possible, but that's the feature I'd want."
"The user interface could be better."
"There are a lot of modules, for example, between Teams and SharePoint, that could be more transparent."
"Windows should be included with the solution since Microsoft is heading towards an SaaS-, cloud-based model."
"The user interface could be a bit better."
"As an example, there isn't a clean transfer to a Google Doc outside of hosting it as a .docx file."
"The cloud performance and the ability to work remotely are actually not very good. I prefer to work on-prem on my laptop. The quality is better."
"I don't like the tool's administration which consists of crappy operations."
"There are a lot of bugs, which I don't know how many people have come across. In Microsoft Teams, when you share any screen, I can't see much because the Microsoft Teams Window takes the majority of the space. A task section comes up and then below the screen, a list with the names of the people you are collaborating with comes up. When you have to share the screen, you get a small window, which also depends on the screen resolution of the person seeing it and sharing it. You basically need to have an extendable monitor and display unit to see the bigger screen. There should be a full functionality for changing the desktop screen to full screen. That would really be fantastic. This is surely going to be a critical area. If you see Zoom and Cisco WebEx, you get the full wider screen. In Microsoft Teams, voice quality can be made much better. I think the codex part can be something on which they can work further. In Microsoft Outlook, the GUI is years old, which is boring and makes you want to switch to the postal way of sending emails. They must change the GUI. I am a bit skeptical about the promises that are made by Microsoft. Even though Microsoft makes promises that your data will reside on the servers within your country. I don't think it is so, and the corporate data, the governmental data, and the patient data are still in Europe. In terms of the land laws, even if I have an agreement with Microsoft that my data should not be shared with any other countries, at the end of the day, the data is residing on some other land. So, the land laws of that particular country have the right to have access to the data that is residing on the server of a particular continent. So, the government can intercept the data. That's why I'm a bit skeptical. However, so far, no cases have come up related to this, but one day, it may come up. I hope Microsoft will find out a permanent solution for that. People are becoming more aware of privacy."
 

Pricing and Cost Advice

"I do not have experience with the pricing of this solution."
"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."
"Microsoft 365 Business will be good to have if you have a large organization where you have more than 3000 employees. Other cheaper solutions, like Gmail, are easily available in the market."
"Microsoft 365 Business is an expensive solution."
"Its cost is fine because I have a lot of devices in my account."
"We pay annually for the license."
"It is probably not cheap, but you can't really compare it with anything else."
"It's an expensive solution."
"The product’s price could be improved. There are additional costs involved apart from standard licenses."
"The solution is not very expensive."
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Top Industries

By visitors reading reviews
Educational Organization
30%
Computer Software Company
9%
Construction Company
8%
Financial Services Firm
7%
Computer Software Company
13%
Manufacturing Company
11%
Financial Services Firm
9%
Healthcare Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Ask a question
Earn 20 points
What do you like most about Microsoft 365 Business?
The product's initial setup phase was straightforward.
What is your experience regarding pricing and costs for Microsoft 365 Business?
The solution might be considered pricey for some, however, the comprehensiveness of the suite justifies its cost. It is generally still worth the money and is cost-effective when considering the pr...
What needs improvement with Microsoft 365 Business?
Every year, they are increasing their price significantly. The price has more than doubled now. Once you start using this product, it becomes difficult to switch to alternatives. Microsoft should b...
 

Comparisons

 

Also Known As

No data available
Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business
 

Overview

 

Sample Customers

M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull
Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company
Find out what your peers are saying about Egnyte vs. Microsoft 365 Business and other solutions. Updated: June 2025.
858,038 professionals have used our research since 2012.