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BlackBerry Workspaces vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

BlackBerry Workspaces
Average Rating
7.0
Number of Reviews
1
Ranking in other categories
Content Collaboration Platforms (25th)
SharePoint
Average Rating
7.8
Reviews Sentiment
6.6
Number of Reviews
166
Ranking in other categories
Enterprise Content Management (1st), Web Content Management (2nd), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

While both are Messaging and Collaboration solutions, they serve different purposes. BlackBerry Workspaces is designed for Content Collaboration Platforms and holds a mindshare of 1.4%, up 0.3% compared to last year.
SharePoint, on the other hand, focuses on Enterprise Content Management, holds 11.7% mindshare, down 15.9% since last year.
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
BlackBerry Workspaces1.4%
Office 3658.5%
Google Workspace7.9%
Other82.2%
Content Collaboration Platforms
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
SharePoint11.7%
Alfresco6.7%
OpenText Content Management6.3%
Other75.3%
Enterprise Content Management
 

Featured Reviews

RE
Principal Director at implefy
Facilitates monitoring and control of our repositories, but would benefit from the inclusion of workflows
Our primary use case for this solution is secure file sharing All of our different repositories of documents, like SharePoint and Box, were linked to Workspaces to ensure that sharing content was monitored, controlled, and secure. The most valuable features are the ability to revoke rights after…
Ravi Raushan Kumar - PeerSpot reviewer
Software Engineer at ValueMomentum
Centralized document governance has boosted collaboration and made knowledge sharing structured
SharePoint is a powerful platform, but there are a few areas where I think it could be improved, such as user experience. For new users, the interface and navigation can feel quite complex, specifically when working with multiple sites and document libraries. Another improvement would be search functionalities. While it is good sometimes, it does not always return the most relevant result unless a document is very well-structured and tagged. Also, initial setup and customizations can be time-consuming and may require technical expertise, specifically when configuring workflows or permissions. From a modern development perspective, tighter and more seamless integrations with tools including Power Automate and better support for custom backend integrations through APIs could make it more efficient. Overall, simplifying usability and enhancing search and integration capability would make SharePoint even stronger. One additional area I would appreciate improvement would be performance and responsiveness, especially when dealing with a large document library. Sometimes loading or navigating through large datasets can feel quite slow. Another aspect is permissions management. While it is very powerful, it can become complex to manage at scale, specifically when there are multiple levels of access across teams and projects. Improving developer experience would also be beneficial. Making customization, API integrations, and extensions more straightforward would help teams, especially backend developers, leverage SharePoint more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"All of our different repositories of documents, like SharePoint and Box, were linked to Workspaces to ensure that sharing content was monitored, controlled, and secure."
"The most valuable features are the ability to revoke rights after sending the document, and shoulder browsing protection."
"It has improved our organization by speeding up document sharing."
"We are mainly using the document sharing feature to share documents with customers in a secure way."
"SharePoint provides out-of-the-box data indexing and caching."
"SharePoint has streamlined our documentation management process by allowing us to automate several functions."
"The product provides flexibility in collaboration."
"SharePoint has made things easier with the increased functionality for building the portals, microsites, and total integration with Microsoft categories."
"For enterprise global collaboration, DMS, and ECM needs, this is the right platform."
"It has helped us with storing all the documents, which means that people are not going to intervene. There is a way of extracting knowledge within documentation and tracking it. There are knowledge assets for where documentation is stored, indexed and searchable through SharePoint."
 

Cons

"I would like to see workflow implementation, as well as a lite version for non-business users."
"I understand that some functions are lost when you store the information in a file system, so maybe that's a way SharePoint can improve."
"For sure, it should offer customisation of data grids, which is not possible, as it seems to use some proprietary OCX control."
"Better collaboration, and team sites (social flavour) mobile enabled More and improved integration capabilities into the eco-system of solutions available."
"The management of the product/back-end is complex."
"I would love to see a more robust workflow."
"The fact that it relies on the Internet and runs in a browser means it is bound to have performance issues."
"The technical support process should be more streamlined as it usually involves contacting vendors and arranging calls for resolution."
"We need the storage of the files, the documents right now are in the database. Maybe SharePoint has to improve the capability to store the information in file systems."
 

Pricing and Cost Advice

Information not available
"The pricing is competitive."
"The solution's pricing is relatively expensive because it's bundled with other products."
"The data classification and search elements are cheap."
"It comes bundled with the Microsoft 365 pricing plans."
"For this type of solution, it is not wise to buy it without Software Assurance."
"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
"Licensing can be by server or by seat."
"Any extended support from Microsoft is expensive."
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Comparison Review

it_user8925 - PeerSpot reviewer
Developer with 51-200 employees
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
No data available
Government
10%
Financial Services Firm
10%
Manufacturing Company
8%
Construction Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business80
Midsize Enterprise40
Large Enterprise83
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for SharePoint?
I do not know the difference between the prices of the two solutions; I did not work on this project.
What needs improvement with SharePoint?
It is a little difficult to name the areas for improvements in SharePoint because I don't use it all that much. I know I can host pages on it and feel that the CMS platform, which helps create thos...
What is your primary use case for SharePoint?
SharePoint is a repository that I use primarily for collaboration and sharing resources and assets. It's a good way to collaborate, and one benefit of SharePoint is the pages you can create on it, ...
 

Also Known As

WatchDox
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

QIC, Evides
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
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