No more typing reviews! Try our Samantha, our new voice AI agent.

BlackBerry Workspaces vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

BlackBerry Workspaces
Average Rating
7.0
Number of Reviews
1
Ranking in other categories
Content Collaboration Platforms (25th)
SharePoint
Average Rating
7.8
Reviews Sentiment
6.7
Number of Reviews
167
Ranking in other categories
Enterprise Content Management (1st), Web Content Management (2nd), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

While both are Messaging and Collaboration solutions, they serve different purposes. BlackBerry Workspaces is designed for Content Collaboration Platforms and holds a mindshare of 1.4%, up 0.3% compared to last year.
SharePoint, on the other hand, focuses on Enterprise Content Management, holds 11.9% mindshare, down 16.0% since last year.
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
BlackBerry Workspaces1.4%
Office 3658.4%
Dropbox Business - Enterprise7.9%
Other82.3%
Content Collaboration Platforms
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
SharePoint11.9%
Alfresco6.6%
OpenText Documentum Content Management6.3%
Other75.2%
Enterprise Content Management
 

Featured Reviews

RE
Principal Director at implefy
Facilitates monitoring and control of our repositories, but would benefit from the inclusion of workflows
Our primary use case for this solution is secure file sharing All of our different repositories of documents, like SharePoint and Box, were linked to Workspaces to ensure that sharing content was monitored, controlled, and secure. The most valuable features are the ability to revoke rights after…
Ravi Raushan Kumar - PeerSpot reviewer
Software Engineer at ValueMomentum
Centralized document governance has boosted collaboration and made knowledge sharing structured
SharePoint is a powerful platform, but there are a few areas where I think it could be improved, such as user experience. For new users, the interface and navigation can feel quite complex, specifically when working with multiple sites and document libraries. Another improvement would be search functionalities. While it is good sometimes, it does not always return the most relevant result unless a document is very well-structured and tagged. Also, initial setup and customizations can be time-consuming and may require technical expertise, specifically when configuring workflows or permissions. From a modern development perspective, tighter and more seamless integrations with tools including Power Automate and better support for custom backend integrations through APIs could make it more efficient. Overall, simplifying usability and enhancing search and integration capability would make SharePoint even stronger. One additional area I would appreciate improvement would be performance and responsiveness, especially when dealing with a large document library. Sometimes loading or navigating through large datasets can feel quite slow. Another aspect is permissions management. While it is very powerful, it can become complex to manage at scale, specifically when there are multiple levels of access across teams and projects. Improving developer experience would also be beneficial. Making customization, API integrations, and extensions more straightforward would help teams, especially backend developers, leverage SharePoint more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable features are the ability to revoke rights after sending the document, and shoulder browsing protection."
"All of our different repositories of documents, like SharePoint and Box, were linked to Workspaces to ensure that sharing content was monitored, controlled, and secure."
"There are a lot of valuable features (e.g., ease of use, collaboration, integration with LDAP, security, accessibility, stability, etc.)."
"SharePoint integrates well with the Team Foundation Server and provides collaboration features for team members on a TFS Team Project."
"It has transformed the way we do our daily tasks and the way the departments collaborate over projects, opportunities, and other operational activities."
"We can arrange all our documents on one platform and see the document's changes and edits."
"For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature."
"It is a good tool that makes managing projects and teams much easier, with all documents and calendars in one central location."
"The ability to take Excel files and make them dynamic SharePoint lists with instant reporting capabilities has been a major benefit."
"Easy management of content and portal and the document repository features are a distinguishing point compared to a file server."
 

Cons

"I would like to see workflow implementation, as well as a lite version for non-business users."
"Better collaboration, and team sites (social flavour) mobile enabled More and improved integration capabilities into the eco-system of solutions available."
"While this workflow operating system is better than others on the market, it is uncomfortable and expensive to really implement what you need."
"I have noticed in organizations I joined that they lock down SharePoint so much, there is very limited functionality."
"The search functionality could be improved, especially when dealing with 'lift' lists, where there are performance issues."
"Using SharePoint is difficult."
"The suite is complicated to set up, complicated to maintain, complicated to work with."
"Setup was complex. We needed to design governance and implementation architecture before deployment."
"It would be nice if the platform made it easier to implement a complete document management process (digitalization, OCR, protocols, etc.) without the need to integrate software from different vendors."
 

Pricing and Cost Advice

Information not available
"As usual, Microsoft’s licensing structures don’t really seem to fit the needs of their products. This leads to always paying for a project you will never use fully or always be adding to."
"It is very expensive.​"
"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."
"The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good."
"The solution's pricing is relatively expensive because it's bundled with other products."
"They are about an eight in comparison to other similar products."
"It comes bundled with the Microsoft 365 pricing plans."
"The pricing is competitive."
report
Use our free recommendation engine to learn which Content Collaboration Platforms solutions are best for your needs.
906,852 professionals have used our research since 2012.
 

Comparison Review

it_user8925 - PeerSpot reviewer
Developer with 51-200 employees
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
No data available
Financial Services Firm
10%
Government
10%
Construction Company
8%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business81
Midsize Enterprise40
Large Enterprise83
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for SharePoint?
I do not know the difference between the prices of the two solutions; I did not work on this project.
What needs improvement with SharePoint?
For me SharePoint is amazing. I have not thought about any feature that could be better because downloads and renaming are all easy. However, there is a feature that could be better. When you are u...
What is your primary use case for SharePoint?
We use SharePoint as our cloud storage for files, folders, and everything else. We have different teams, including the evidence and impact team which I work with, the alumni team, and other teams t...
 

Also Known As

WatchDox
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

QIC, Evides
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Find out what your peers are saying about Microsoft, Google, Dropbox and others in Content Collaboration Platforms. Updated: July 2026.
906,852 professionals have used our research since 2012.