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Procore Project Management vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Procore Project Management
Ranking in Project Management Software
18th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Management Software
9th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
Project Portfolio Management (5th)
 

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of Procore Project Management is 0.9%, down from 1.6% compared to the previous year. The mindshare of Smartsheet is 2.2%, down from 4.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Smartsheet2.2%
Procore Project Management0.9%
Other96.9%
Project Management Software
 

Featured Reviews

CB
Project manager at CTS Electronic Components
Centralized project documents have improved remote collaboration but task workflows remain confusing
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional. Some of the features were hard to navigate through. I also found that true with some of the Whole Foods employees who were trying to use it. They were confused on how to approve things and get things completed in the task management. Additionally, some of the change order approval processes were unclear. They did not know how to approve them. When uploading a task, it was confusing to identify who was the approver of that document because the responsibility was doubled up. The task management section and the distribution list along with the project approval person designation were difficult and confusing to navigate through.
DS
Project Manager at a university with 1,001-5,000 employees
Automation simplifies manual tasks and facilitates team communication
There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."
"The financial side of Procore Project Management is better."
"Other companies have been using it for years, and it is a very stable platform."
"What I appreciate about using Procore Project Management is the convenience of putting everything in one location, where pictures, schedules, blueprints, drawings, change orders, and all documents are accessible in one platform."
"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."
"What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility."
"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."
"We keep all our timelines and projections on the software, so it's very effective for us."
"We practically couldn't run our business without it at this point."
"The ability to have users without a license has helped us a lot, allowing stakeholders to access all the resources based only on my license and making it very useful compared to anything else that we had, any other solutions that we had."
"The dashboard and the layouts are quite good."
"The dashboard feature is the most valuable aspect of the solution."
 

Cons

"It is not entirely intuitive, so there are areas for improvement."
"I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional."
"It would be nice if the tool can reduce its operational cost. It would make it more competitive."
"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."
"With Smartsheet you have to refresh the sheet to see any changes being made by another user while you are working."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins."
"Smartsheet needs to improve the user interface."
"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."
"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."
"I think their support team is low quality. They're low and lack response, which is not good for customers. I wouldn't rely on their customer support at all."
"The dashboard is not user-friendly, it needs improvement."
"With a large quantity of data, the solution lags a bit."
 

Pricing and Cost Advice

"The tool is cheap and I would rate it a ten out of ten."
"This licensing is straightforward and they charge per user."
"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."
"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."
"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."
"The solution is expensive."
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Top Industries

By visitors reading reviews
Construction Company
15%
Energy/Utilities Company
12%
Real Estate/Law Firm
11%
Manufacturing Company
7%
Manufacturing Company
12%
Government
8%
Financial Services Firm
8%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
 

Questions from the Community

What is your experience regarding pricing and costs for Procore Project Management?
Regarding the pricing difference between Procore Project Management and Microsoft Project, I think Microsoft Project is quite expensive. I think Procore and Smartsheets are more in line with what c...
What needs improvement with Procore Project Management?
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care...
What is your primary use case for Procore Project Management?
I have experience using Procore Project Management, which I have used with companies like Whole Foods and Hill Phoenix. At Whole Foods, they required me to use their platform for project management...
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Smartsheet?
Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.
What needs improvement with Smartsheet?
Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.
 

Overview

 

Sample Customers

Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about Procore Project Management vs. Smartsheet and other solutions. Updated: April 2026.
894,738 professionals have used our research since 2012.