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Procore Project Management vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Procore Project Management
Ranking in Project Management Software
18th
Average Rating
9.0
Reviews Sentiment
7.9
Number of Reviews
2
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Management Software
5th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
Project Portfolio Management (3rd)
 

Mindshare comparison

As of October 2025, in the Project Management Software category, the mindshare of Procore Project Management is 1.4%, up from 1.2% compared to the previous year. The mindshare of Smartsheet is 4.3%, down from 5.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Smartsheet4.3%
Procore Project Management1.4%
Other94.3%
Project Management Software
 

Featured Reviews

Richard Davies - PeerSpot reviewer
Effective project coordination bridges field and office with real-time updates
It helps with project management. All the drawings and any changes to the drawings are uploaded to ensure that my team is looking at the most current versions. There is also reporting, allowing for the creation of reports in the field, including pictures and safety reports. You name it The…
PaulDiaz - PeerSpot reviewer
Needs to improve baselines and changing dates can be frustrating
I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The financial side of Procore Project Management is better."
"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."
"Other companies have been using it for years, and it is a very stable platform."
"Enables coordination and sharing of information that is relatively inexpensive."
"If you just need a planning tool, it's a low-cost and effective option."
"Their support is awesome. We are on an enterprise plan and there is a customer success at Smartsheet and anyone from our licensed users can just send an email to them and they respond as soon as possible."
"The solution is scalable."
"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."
"Smartsheet is easy to use."
"Smartsheet offers more than Project because it's similar to a table-based, database-type system. It's like a hybrid between Excel and project software. We were able to enter the formulas and do much of the automation. We added budgets to it and linked them to a vendor page. Smartsheet let us integrate the budget into the project seamlessly. With Project, we needed to open up Excel."
"Smartsheet saves time for both me and my team; compared to Microsoft Project, which is more expensive, we save costs using Smartsheet."
 

Cons

"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."
"It is not entirely intuitive, so there are areas for improvement."
"It would be nice if the tool can reduce its operational cost. It would make it more competitive."
"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."
"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."
"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."
"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."
"They provide a limited number of sheets which is not enough."
"I think their support team is low quality. They're low and lack response, which is not good for customers. I wouldn't rely on their customer support at all."
"More intuitive access without constant logins would be beneficial."
 

Pricing and Cost Advice

"The tool is cheap and I would rate it a ten out of ten."
"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."
"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."
"I pay $ 120 or $ 128 a month for two to three users."
"The solution is expensive."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
"I would assume there is a licensing fee. I don't think that it is free."
"I believe a licensed user costs between 300 to 400 euros."
"The solution is reasonably priced."
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Top Industries

By visitors reading reviews
Energy/Utilities Company
13%
Real Estate/Law Firm
12%
Construction Company
8%
Manufacturing Company
6%
Manufacturing Company
15%
Government
10%
Healthcare Company
9%
University
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
 

Questions from the Community

What needs improvement with Procore Project Management?
I couldn't say what can be improved. I really don't use it that much yet. We are still growing into it. Other people in my company use it far more and are more advanced with it.
What is your primary use case for Procore Project Management?
It helps with project management. All the drawings and any changes to the drawings are uploaded to ensure that my team is looking at the most current versions. There is also reporting, allowing for...
What advice do you have for others considering Procore Project Management?
It takes time to use it. It is not entirely intuitive, so there are areas for improvement. Learning the product does take time. Overall, I would rate it high, around a nine out of ten.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Smartsheet?
The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...
What is your experience regarding pricing and costs for Smartsheet?
The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.
 

Overview

 

Sample Customers

Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about Procore Project Management vs. Smartsheet and other solutions. Updated: September 2025.
869,566 professionals have used our research since 2012.