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Planview Daptiv vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Planview Daptiv
Average Rating
8.2
Reviews Sentiment
7.3
Number of Reviews
12
Ranking in other categories
Project Portfolio Management (14th)
Trello
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
Project Management Software (5th)
 

Featured Reviews

reviewer2068344 - PeerSpot reviewer
Director of Operations at a tech services company with 11-50 employees
Useful project management capabilities, beneficial dashboards, but project planning could improve
The areas that should be improved in Planview Daptiv are a subject that can be viewed differently depending on who you ask. I feel they should focus on excelling in one specific area rather than providing average capabilities in many areas. For example, their project planning software is satisfactory but not as advanced as Microsoft Projects. The same goes for the capacity planning tool and reporting capabilities, which can be improved upon by using custom Excel spreadsheets or by hiring a business analyst for additional support. In short, the biggest weakness of Daptiv is that it does not excel in any one area and only provides average performance. In a future release, it would be beneficial to have a undo button.
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I implemented for a large client of mine and saw them quickly get up and running and leverage Daptiv to help them manage their IT demand from their internal customers."
"The powerful collaboration is definitely the most valuable and the fact that you can adjust flexibility to almost any methodology, and the easy creation of complete new functionalities without programming code."
"The most valuable features are resource allocation and capacity planning."
"Daptiv templates give you a world of possibilities, no matter the PMI maturity level the company has."
"Consequently, it is the single point of truth for both our project managers and our senior leadership."
"Changepoint allowed us to model resource request/assignment workflow in our large PS organization."
"The experience with Changepoint has been great considering that most organizations won't use 90% of the application's features."
"I like the reporting engine, IBM Cognos, especially the analytics. That's a good tool. It's quite strong on the ideation and capacity-planning side, which is a huge plus."
"The solution is great for project management."
"I really enjoy the drag-and-drop feature."
"Trello's user interface is really good, making it easy for us to maintain and monitor."
"Trello is quite easy to learn. The features that are available in the current version are enough to do your basic documentation and management."
"The most valuable features of the solution revolve around the mobile version of the product that was easy to use."
"Our organization has improved since it allows a better communication between different developers."
"The user interface is great. I find it very easy to create cards."
"It can be used online or as an application from anywhere."
 

Cons

"Accessing some functions is a bit obscure and requires some knowledge of how the product works, but the upgrade from v2012 to 2014 improved that situation and I expect the upcoming upgrade to 2017 to further streamline operations."
"It would also be nice to see some improvements on the IBM Cognos Analytics. There's still work to be done on the analytics side of things, like your condition formality."
"This solution needs more standard connectors to other solutions i.e. to Infor ERP, Confluence, ..."
"The previous solution that we were using was Projector PSA; it was overall a superior product."
"Limited unless you purchase additional support hours."
"The user interface is quirky and does not always conform to the expected Microsoft UI standards."
"I find the solution has an excessive amount of features. Many aren't even kept current."
"I would say there is too much work that has to go into the configuration up front and for the first 6 months to 1 year after, which costs time, money, and resources, and it is not a very advanced tool and seems interface-wise to be behind the times."
"Having more integration with third party tools is an area for improvement for Trello."
"I would appreciate seeing how much time spend on each specific ticket."
"There can be bugs sometimes. When more than one person tries to edit the description at the same time, it can do some unexpected things."
"Trello could add an analytic tool that allows me to see the performance of each team member, answering questions like whether they meet the deadline or miss the deadline."
"Trello was available as a standalone version that does not allow you to collaborate with other people."
"Unstructured data cannot be directly used; it needs to be structured first."
"Sometimes, I find it challenging to manage the checklists."
"Pricing can be improved. You have to pay more to unlock certain features."
 

Pricing and Cost Advice

"The licensing is pretty complex. Each kind of user is a different price. It's approximately $300 per year. They charge additional fees for technical support and other additional services."
"It's a yearly license, but it's not an open license. It's based on users and their roles. So your administrator is priced differently from your timesheet user."
"I do believe that Trello has a licensed version, but I used the free version of the tool with limited capabilities."
"The tool's pricing is average."
"Paying for the solution's license is worth it only if our enterprise or organization can use Trello, integrated with some other solution, and we can have good reports."
"Trello has a really good price."
"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."
"The product is cheap."
"UiPath is cost-efficient."
"The pricing for this solution is reasonable."
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Top Industries

By visitors reading reviews
Construction Company
16%
Outsourcing Company
13%
Comms Service Provider
10%
Financial Services Firm
9%
Construction Company
12%
Financial Services Firm
11%
Manufacturing Company
9%
University
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business4
Midsize Enterprise4
Large Enterprise4
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

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What needs improvement with Trello?
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress trac...
What is your primary use case for Trello?
My primary use case for Trello is project and task management for academic research. I use it to organize research activities, track deadlines, manage project milestones, design tasks with team pro...
 

Comparisons

 

Overview

 

Sample Customers

AOS Studley, Austrian Airlines, bpost bank, Employees Provident Fund, Stena Metall, VitalityHealth, Precor
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Planisware, monday.com, Broadcom and others in Project Portfolio Management. Updated: July 2026.
909,725 professionals have used our research since 2012.