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Planview Daptiv vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Planview Daptiv
Average Rating
8.2
Reviews Sentiment
7.3
Number of Reviews
12
Ranking in other categories
Project Portfolio Management (14th)
Trello
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
Project Management Software (5th)
 

Featured Reviews

reviewer2068344 - PeerSpot reviewer
Director of Operations at a tech services company with 11-50 employees
Useful project management capabilities, beneficial dashboards, but project planning could improve
The areas that should be improved in Planview Daptiv are a subject that can be viewed differently depending on who you ask. I feel they should focus on excelling in one specific area rather than providing average capabilities in many areas. For example, their project planning software is satisfactory but not as advanced as Microsoft Projects. The same goes for the capacity planning tool and reporting capabilities, which can be improved upon by using custom Excel spreadsheets or by hiring a business analyst for additional support. In short, the biggest weakness of Daptiv is that it does not excel in any one area and only provides average performance. In a future release, it would be beneficial to have a undo button.
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Daptiv templates give you a world of possibilities, no matter the PMI maturity level the company has."
"Reporting of IT capacity available for first time, time sheets available for first time."
"Changepoint allowed us to model resource request/assignment workflow in our large PS organization."
"I like the reporting engine, IBM Cognos, especially the analytics. That's a good tool. It's quite strong on the ideation and capacity-planning side, which is a huge plus."
"The timekeeping features are great and very helpful."
"The powerful collaboration is definitely the most valuable and the fact that you can adjust flexibility to almost any methodology, and the easy creation of complete new functionalities without programming code."
"I implemented for a large client of mine and saw them quickly get up and running and leverage Daptiv to help them manage their IT demand from their internal customers."
"The most valuable features are resource allocation and capacity planning."
"All the features are valuable but the data extraction is extremely helpful for automation."
"You receive notifications if mentioned on a card."
"The installation was extremely straightforward."
"My advice to people looking into implementing Trello is to just do it, because it's really a great software, very easy to use, and a great collaboration tool, as long as you implement it into your organization properly."
"The initial setup is easy."
"I can see everything on one page, like sticky notes. It's very, very easy to use and very straightforward."
"I think task management, prioritization, rankings, and collaboration features are useful."
"Trello has positively impacted my organization as it saves us about one hour a week, and it's really good to have a product such as Trello just to organize it."
 

Cons

"I would say there is too much work that has to go into the configuration up front and for the first 6 months to 1 year after, which costs time, money, and resources, and it is not a very advanced tool and seems interface-wise to be behind the times."
"Limited unless you purchase additional support hours."
"I find the solution has an excessive amount of features. Many aren't even kept current."
"The areas that should be improved in Planview Daptiv are a subject that can be viewed differently depending on who you ask. I feel they should focus on excelling in one specific area rather than providing average capabilities in many areas. For example, their project planning software is satisfactory but not as advanced as Microsoft Projects. The same goes for the capacity planning tool and reporting capabilities, which can be improved upon by using custom Excel spreadsheets or by hiring a business analyst for additional support. In short, the biggest weakness of Daptiv is that it does not excel in any one area and only provides average performance."
"The previous solution that we were using was Projector PSA; it was overall a superior product."
"It would also be nice to see some improvements on the IBM Cognos Analytics. There's still work to be done on the analytics side of things, like your condition formality."
"Expense management, simulation scenarios, and budget control could be great and useful features to include."
"I find the solution has an excessive amount of features. Many aren't even kept current. Some aren't useful at all. There's an overall lack of coherence within the solution. It can make the execution difficult. Many features can easily be eliminated and it would help streamline the solution. They should get rid of 80% of the features and then really focus on the leftover 20% to make it a really great product."
"We don't really have any automated features. If they had more automated options, that would be helpful."
"Trello was a little complicated initially because we didn't know how to use it, create a product backlog, or define the work items."
"Having more integration with third party tools is an area for improvement in Trello. It would also be nice if it has a voice messaging functionality similar to what you have in WhatsApp, for quicker communication with colleagues."
"Trello cannot be integrated with other tools like Jira and Google Workspace."
"It would be great if there was a tour for new users to explain how this solution works. Using this solution for the first time can feel complicated."
"Many more categories could be enabled."
"Trello was available as a standalone version that does not allow you to collaborate with other people."
"The dashboards and flexibility to adjust the timeline view for each task are areas with shortcomings in the solution that need improvement."
 

Pricing and Cost Advice

"It's a yearly license, but it's not an open license. It's based on users and their roles. So your administrator is priced differently from your timesheet user."
"The licensing is pretty complex. Each kind of user is a different price. It's approximately $300 per year. They charge additional fees for technical support and other additional services."
"I do believe that Trello has a licensed version, but I used the free version of the tool with limited capabilities."
"The product is cheap."
"The pricing for this solution is reasonable."
"The free version of Trello covers all of the bases and all of our needs, so there's no cost involved for us. This is surprising for such a quality platform with no limitations on the key functionalities, though it also has a paid version."
"I am tinkering with the free version."
"Maybe it would be better if they offered some extra tiers, so you don't have to go all the way up to the pro level."
"We are using the open-source version of Trello."
"Paying for the solution's license is worth it only if our enterprise or organization can use Trello, integrated with some other solution, and we can have good reports."
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Top Industries

By visitors reading reviews
Construction Company
16%
Outsourcing Company
13%
Comms Service Provider
10%
Financial Services Firm
9%
Construction Company
12%
Financial Services Firm
11%
Manufacturing Company
9%
University
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business4
Midsize Enterprise4
Large Enterprise4
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

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What needs improvement with Trello?
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress trac...
What is your primary use case for Trello?
My primary use case for Trello is project and task management for academic research. I use it to organize research activities, track deadlines, manage project milestones, design tasks with team pro...
 

Comparisons

 

Overview

 

Sample Customers

AOS Studley, Austrian Airlines, bpost bank, Employees Provident Fund, Stena Metall, VitalityHealth, Precor
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Planisware, monday.com, Broadcom and others in Project Portfolio Management. Updated: July 2026.
909,725 professionals have used our research since 2012.