Microsoft 365 Business vs Microsoft Office SharePoint Server comparison

Microsoft 365 Business and Microsoft Office SharePoint Server are both solutions in the Content Collaboration Platforms category. Microsoft 365 Business is ranked #10 with an average rating of 8.3, while Microsoft Office SharePoint Server is ranked #3 with an average rating of 8.7. Microsoft 365 Business holds a 1.9% mindshare in CCP, compared to Microsoft Office SharePoint Server’s 5.2% mindshare. Additionally, 97% of Microsoft 365 Business users are willing to recommend the solution, compared to 83% of Microsoft Office SharePoint Server users who would recommend it.

Microsoft 365 Business

Read 246 Microsoft 365 Business reviews

1,832 Views
605 Comparison Views

97% willing to recommend

Microsoft Office SharePoint...

Read 35 Microsoft Office SharePoint Server reviews

1,365 Views
1,188 Comparison Views

83% willing to recommend

Microsoft 365 Business

Microsoft Office SharePoint...

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Executive SummaryUpdated on Jun 29, 2025

Microsoft Office SharePoint Server and Microsoft 365 Business are products in the productivity and collaboration category. Microsoft 365 Business has the upper hand due to its integrated features and cloud-based flexibility.

Features: SharePoint Server excels in document management, workflow automation, and version control, allowing extensive customization suitable for enterprises. Microsoft 365 Business includes email integration, Office apps like Word and Excel, and cloud storage, offering a comprehensive suite for businesses seeking digital transformation.

Room for Improvement: SharePoint Server can improve its ease of use and reduce the complexity of customization options for smaller businesses. It would also benefit from increased integration with third-party apps. Meanwhile, Microsoft 365 Business could enhance its on-premises features and offer more flexibility for offline installations. It should also address its dependency on constant internet access for effectiveness.

Ease of Deployment and Customer Service: Microsoft 365 Business allows easier deployment due to its cloud-based nature, reducing reliance on internal IT resources, and provides seamless updates with robust customer support. SharePoint Server requires more initial setup and IT involvement but offers strong customization support for on-premises deployments.

Pricing and ROI: SharePoint Server involves higher upfront costs but potentially offers long-term value through customization and control over data management. Microsoft 365 Business operates on a subscription model, presenting predictable costs and quicker ROI with its bundled features and reduced infrastructure needs.

To learn more, read our detailed Microsoft 365 Business vs. Microsoft Office SharePoint Server Report (Updated: July 2025).

Buyer's Guide

Microsoft 365 Business vs. Microsoft Office SharePoint Server

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft 365 Business

Ranking in Content Collaboration Platforms

10th

Average Rating

8.4

Reviews Sentiment

6.9

Number of Reviews

246

Ranking in other categories

Mobile Device Management (MDM) (2nd)

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

3rd

Average Rating

8.0

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of September 2025, in the Content Collaboration Platforms category, the mindshare of Microsoft 365 Business is 1.9%, up from 1.5% compared to the previous year. The mindshare of Microsoft Office SharePoint Server is 5.2%, down from 10.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Market Share Distribution
Product	Market Share (%)
Microsoft Office SharePoint Server	5.2%
Microsoft 365 Business	1.9%
Other	92.9%

Content Collaboration Platforms

Featured Reviews

CharlesBrewer

Managing Director at NaMax Limited

Price and reliability need improvement while general tasks are streamlined

The pricing for Microsoft 365 is too high, and quality-wise, it does not meet high standards. The operating system is outdated and inadequate. Microsoft has very poor security, and Defender is ineffective. In terms of collaboration and file sharing, OneDrive is very clunky and has frequent sync issues. It also crashes a lot and is unreliable.

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Vinicius Borges

IT Tech Leader at Ipiranga

Collaboration tools improve efficiency but overlap creates confusion

I had minimal contact regarding Salesforce at my work, only reading a few papers about it. I deal with Microsoft's collaboration tools. All the collaboration tools from Microsoft, including Microsoft Teams, Outlook, Word, and PowerPoint, are what I use nowadays. The document management features of Microsoft Office SharePoint Server are not very good compared to OneDrive. For sharing documents, we are using OneDrive regularly, while Microsoft Office SharePoint Server is used to plug in Power BI and other applications from Office 365. I am somewhat familiar with their advanced search functionality, and it does a good job. Regarding Microsoft Office SharePoint Server versus OneDrive, I have a critique of Microsoft. Many applications for Office 365 have overlap, which causes confusion with end users regarding what tools they need for their business needs. The Copilot features have been causing much confusion, as there are plenty of Microsoft products starting to call themselves Copilot this and Copilot that. Overall rating: 7 out of 10.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"With Power BI and Power Applications you can do a lot of our automation within IT. It makes everything much quicker."

"The initial setup is very straightforward."

"The pricing is reasonable."

"I like that there's no maintenance involved."

"It is easy to use. It has a lot of wonderful features."

"Microsoft 365 Business is easy to use. Most companies use Microsoft Windows as an operating system making the use of this solution straightforward. There is a small learning curve and it is something everyone can adapt to easily."

"The feature that I have found most valuable is the ability to work everywhere on every kind of device, because I'm a Mac addict and actually it's quite good on the Mac."

"It's very user-friendly."

More Microsoft 365 Business pros

"The level of stability is good."

"The most valuable aspect of the solution is the fact that it doesn't require coding. You just need to configure it. You don't need to code before getting something running. It makes it very fast."

"The implementation and configuring of the resolution are very easy in the online version."

"What I appreciate most about Microsoft Office SharePoint Server is how it centralizes information and collaboration in one place."

"It's a very robust product."

"The solution is scalable. You can do both horizontal and vertical scaling."

"The support from Microsoft is very quick and they are very proactive."

"The features for low-code and no-code capabilities in Microsoft Office SharePoint Server are among the best, which are very user-friendly and not seen in any other cloud services, such as S3 from AWS and blob storage from Azure."

More Microsoft Office SharePoint Server pros

Cons

"The security sites need to be simplified and the technical support needs improvement."

"Microsoft Teams, which is a video conferencing, chat, and collaboration tool, has some issues with video codecs. It has really bad performance, especially on the Mac OS, and requires a lot of improvements. I'm using MacBook Pro, and the performance of Microsoft Teams is disastrous. It is really unusable. Given our subscription, we get Microsoft Teams for free, but we are often opting to use Zoom or some other tool because the entire computer becomes almost unusable. New age applications should be written in a way that ensures similar performance across different operating systems. I'm not sure how it works on Windows. I assume it works better, but Microsoft needs to ensure that the performance is really good. It should provide the same kind of user experience across different platforms. They can use more efficient development tools when it comes to applications. They seem to be using a technology that uses a lot of resources on our personal computers. I know that Microsoft is pushing a lot of applications to be built in the Office 365 ecosystem, but Microsoft Teams should be a focus because it is a collaboration tool. Its performance and usability need to be better, especially in the times of COVID-19. As a part of management, I use the collaboration tools and video conferencing tools for approximately five or six hours a day. Such issues have a big business impact because the management makes decisions about the tools that are going to be used within the company. SharePoint could somehow be improved or changed to match the features of Confluence from Atlassian. There is an opportunity to do some improvements there."

"The initial setup is slightly complex."

"In terms of what could be improved, they are continuously developing it, but sometimes not necessarily in a good direction. There are changes happening every three months so you actually have to learn some tools again. I'll give you an example. Teams used to be really good and now, I have a feeling that they hired developers from Skype Business because it's actually not very good."

"It would be ideal if they could improve the cybersecurity of the endpoints, and to provide pictures of new zero-days cybersecurity threats as soon as possible."

"I'd like to see a more customizable interface. We're used to seeing Office 365 with a white background and black foreground, and I'm aware that you can customize 365 to change it to a black background. but I want more options aside from the standard settings."

"The Teams feature doesn't allow for sharing location which Office 365 had."

"I feel that the user interface can be better when it comes to file sharing."

More Microsoft 365 Business cons

"The search feature needs improvement. I can never find the information I need when I use it."

"The user interface needs improvement because there is a lot of stuff in there. I use five to eight navigation buttons. It should be more user-friendly. Frequently used menu items should be arranged in a proper way. That would be helpful."

"The solution needs to be more collaborative. I believe they are just coming up with the themes for this right now."

"Making it more intuitive could help teams adopt it faster and use it more effectively by being more user-friendly."

"It is a bit restrictive to develop in the cloud version. A lot of features are in the cloud now, and you have to develop on the outside. As far as the platform and the programming side of things are concerned, it is moving more towards configuration management rather than programming. When we are doing solutions, we are basically just configuring it to make solutions happen rather than actually using the Visual Studio code and developing from scratch in the cloud. It is almost like creating an app. You have created an app for your phone, but the app doesn't really sit on your phone. It sits somewhere on a server, and the database sits on another server. The app is just pulling and pushing information. The whole development has changed. We used to install things directly on the server and then run the application from the server. Now, it is more of a modular architecture."

"I would like to see more Agile techniques and seamless integration with other applications."

"This solution is not very stable. It is useful to arrange data but it's not the best for big data. Sometimes we have issues with our reports as a result."

"The areas around security, such as protection, need to be included."

More Microsoft Office SharePoint Server cons

Pricing and Cost Advice

"Our licensing is annual. We have a Volume Licensing deal with them."

"The solution is not very expensive."

"The price of the solution is fair but as a company, we would like it always to be cheaper. There is a license for this solution and the type depends on the organization."

"I think it is expensive."

"Depending on which plan you purchase, there are a plethora of applications available to you."

"We have an enterprise license."

"The solution is expensive and the price could be lowered. For example, if I want to purchase a personal Office 365 subscription, they have pricing that does not have the flexibility to choose a wide range of storage sizes, you are limited to a lower amount. If you then switch to the Business version to receive the larger storage offering it is too large and expensive. If they would allow customers to choose the storage size on-demand it would be beneficial and a big improvement."

"There would be licensing costs because Microsoft 365 Business requires a product key and a license to be present in order to use its products."

More Microsoft 365 Business pricing and cost advice

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

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Top Industries

By visitors reading reviews

Performing Arts

14%

Manufacturing Company

10%

Computer Software Company

Educational Organization

Computer Software Company

13%

Manufacturing Company

10%

Comms Service Provider

Financial Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	110
Midsize Enterprise	44
Large Enterprise	101

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	11
Large Enterprise	14

Questions from the Community

What do you like most about Microsoft 365 Business?

The product's initial setup phase was straightforward.

See all answers

What is your experience regarding pricing and costs for Microsoft 365 Business?

The solution might be considered pricey for some, however, the comprehensiveness of the suite justifies its cost. It is generally still worth the money and is cost-effective when considering the pr...

See all answers

What needs improvement with Microsoft 365 Business?

Every year, they are increasing their price significantly. The price has more than doubled now. Once you start using this product, it becomes difficult to switch to alternatives. Microsoft should b...

See all answers

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

The pricing for Microsoft Office SharePoint Server is very reasonable, and the cost is not a significant concern.

See all answers

What needs improvement with Microsoft Office SharePoint Server?

Accountability is one benefit of Microsoft Office SharePoint Server. We can all see the document live and see it being changed. We can review it as soon as they're done and make the changes, make t...

See all answers

What is your primary use case for Microsoft Office SharePoint Server?

We used Microsoft Office SharePoint Server fairly early on at Clemson for our project management and documentation. We used it for tracking documents and managing project-related materials.

See all answers

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Product Reports

Buyer's Guide

Microsoft 365 Business

August 2025

Download Microsoft 365 Business product report

Buyer's Guide

Microsoft Office SharePoint Server

August 2025

Microsoft Office SharePoint Server report

Download Microsoft Office SharePoint Server product report

Also Known As

Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 F1, MS 365 Business

Office SharePoint Server, MS Office SharePoint Server

Overview

Microsoft 365 Business offers a comprehensive suite of tools for communication, collaboration, and productivity, providing seamless integration and cloud accessibility across apps like Teams, Outlook, and SharePoint, ensuring businesses can operate efficiently and flexibly.

Designed for modern work environments, Microsoft 365 Business enhances productivity through apps like OneNote and Power BI. Its integration across Word, Excel, and PowerPoint enables efficient data management and communication across devices, boosting workflow and collaboration. Despite some limitations in platform integration and scalability, its user-friendly interface, high security, and automatic updates promote broad adoption. Issues with interface complexity, licensing, and responses from technical support require attention. Enhanced AI integration and reduced resource consumption could further improve user experience.

What are the key features of Microsoft 365 Business?

Seamless Collaboration: Facilitates teamwork through integrated apps like Teams, allowing real-time collaboration and communication.
Cloud Accessibility: Ensures access across devices, supporting remote work with cloud-based features.
Integration: Provides comprehensive application bundles including Word, Excel, and PowerPoint for consistent data and file management.
Automatic Updates: Delivers regular updates without manual intervention, keeping tools current and secure.
Enhanced Productivity Tools: Features like OneNote and Power BI help streamline tasks and manage information effectively.

What benefits do users gain from Microsoft 365 Business?

Improved Communication: Through tools like Teams and Outlook, promoting effective dialogue within organizations.
Increased Productivity: Quick document sharing and editing enhance efficiency and output.
Flexible Access: Employees can work remotely or onsite with ease, ensuring continuity and adaptability.
Comprehensive Data Management: Centralized and streamlined, ensuring quick access and organization of files.
Support for Collaboration: Facilitates seamless project management with integration across Microsoft Suite components.

Microsoft 365 Business is implemented in diverse industries, supporting sectors like education, finance, healthcare, and tech. It enhances collaboration in remote work environments, enabling secure data management in compliance-focused industries. Features like enhanced email management and cloud-based document storage are leveraged to improve operations and efficiency.

Microsoft

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

Sample Customers

Urban Agriculture Co., The Detroit Wallpaper Co., TransBlue Facility Management, Garner Food Company

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Buyer's Guide

Microsoft 365 Business vs. Microsoft Office SharePoint Server

July 2025

Free Report: Microsoft 365 Business vs. Microsoft Office SharePoint Server

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