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KeyedIn Projects vs Zoho Projects comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Management Software
29th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Portfolio Management (15th)
Zoho Projects
Ranking in Project Management Software
13th
Average Rating
8.0
Reviews Sentiment
7.4
Number of Reviews
19
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of August 2026, in the Project Management Software category, the mindshare of KeyedIn Projects is 1.0%, up from 0.7% compared to the previous year. The mindshare of Zoho Projects is 1.1%, down from 1.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Zoho Projects1.1%
KeyedIn Projects1.0%
Other97.9%
Project Management Software
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Matt Costa - PeerSpot reviewer
Owner & Digital Marketing Manager at MPCosta
Accurate time tracking has improved invoicing workflows but task management still needs refinement
I am used to working in To Do, which is a very fast platform. You can essentially copy and paste a range of tasks with various details and paste it directly into the platform, which allows it to handle them very quickly and accurately. Zoho Projects is much more enterprise-focused, so the functionality and flow is a little more restricted than I would enjoy. It has all of the same fields, but those fields are somewhat harder to get information into and out of than many other project management platforms. As for features with Zoho Projects, the time tracking capabilities are very robust, but the method by which I start and stop the timer is not very fluid. As far as features I would like integrated, I am uncertain; rather, I see features that could be improved.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is a practical and useful tool which benefits both us and our clients."
"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"The product is very easy to understand."
"I would rate the overall solution ten out of ten."
"The timeline features are excellent."
"Zoho Projects stands out due to its easy adaptation, allowing me to learn and use it quickly compared to other tools."
"It is a scalable solution."
"The product can be seamlessly integrated into our CRM."
"The most valuable feature of Zoho Projects is all integrated into one."
"The most valuable feature of Zoho Projects is all integrated into one. We don't have to start using multiple tools, such as Projects, CRM, Marketing, Automation, Finance, and setting up Meetings. It's all in one solution. I don't have to go to multiple different platforms to have all the features I need."
 

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"Zoho Meeting definitely needs an improvement, because the quality is not as good as Zoom or Microsoft Teams, which I've used in the past."
"Sometimes the solution does not work."
"The UI and UX must be improved."
"At the portfolio management level, Zoho Projects has some issues. Managing multiple projects in the project presents challenges."
"The basic reports could be improved in Zoho Projects."
"The tool should add live chat, live call, and live meeting features where clients can communicate."
"We'd like to have milestone features."
"Its template management feature could be easier to use."
 

Pricing and Cost Advice

Information not available
"The product is fairly priced."
"The solution is cheap."
"The product has different pricing models for different regions."
"Zoho Projects' costs are yearly and affordable."
"The solution is not very expensive."
"The Enterprise version costs INR 630 per user per month."
"The price for Zoho Projects is seven GBP per user per month."
"Zoho Projects is cost-effective."
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Top Industries

By visitors reading reviews
Construction Company
23%
Comms Service Provider
11%
Energy/Utilities Company
10%
Financial Services Firm
10%
Construction Company
17%
Financial Services Firm
14%
Comms Service Provider
13%
Manufacturing Company
11%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business17
Midsize Enterprise1
Large Enterprise1
 

Questions from the Community

Ask a question
Earn 20 points
What needs improvement with Zoho Projects?
I am used to working in To Do, which is a very fast platform. You can essentially copy and paste a range of tasks with various details and paste it directly into the platform, which allows it to ha...
What is your primary use case for Zoho Projects?
I was using Zoho Projects previously, but my company still owns many integrated software solutions. I needed the ability to track time within Zoho Projects that automatically streams into invoicing...
What advice do you have for others considering Zoho Projects?
I would mention to other users who would like to start working with Zoho Projects to utilize the support available as much as possible to make their life easier. That was a big portion of what made...
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Intel, Jaguar, PWC, Yatra, Yale, Timex
Find out what your peers are saying about KeyedIn Projects vs. Zoho Projects and other solutions. Updated: August 2026.
910,005 professionals have used our research since 2012.